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    Executive assistant - Montreal, Canada - Groupe Touchette Inc

    Groupe Touchette Inc
    Groupe Touchette Inc Montreal, Canada

    1 week ago

    Default job background
    Full time
    Description

    The Executive Assistant 's main responsibility is to provide administrative and organizational support to the Chief Financial Officer (CFO) in managing day-to-day tasks and at various meetings, advisory committees and executive committees.

    Assigned responsibilities

    Take charge of the planning, organization and logistics of CFO meetings and Finance team meeting requests.

    Ensure rigorous organization of various documents.

    Act as custodian of document management and confidentiality.

    Ensure the drafting of agendas and minutes, and coordinate the preparation of various presentations.

    Collaborate with departmental assistants to share information and manage the organization of shared files.

    Prioritize and determine appropriate action plans, mailings or responses, using judgment to reflect organizational standards.

    Ensure travel management and accommodation arrangements when traveling outside business locations.

    Organize and coordinate Finance team meetings and activities.

    Ensure the integration of new Finance team members by planning the agenda, sending welcome messages, etc.

    Prepare expense accounts and credit card follow-ups.

    Follow-up with members of the Executive Committee.

    Organize various mandates and special events.

    All other related tasks.

    Success Factors

    Expertise: A minimum of 8 years' experience in a senior management support role.

    Organization: You are resourceful and able to execute strategies and processes to complete a high volume of tasks and projects - sometimes with little information. You can prioritize and react with appropriate levels of urgency to situations and events that require a rapid response or turnaround.

    Professionalism: You perform with the highest degree of ethics and confidentiality - given the proximity of information to which few others have access.

    Computer skills: You are proficient in the advanced functions of the Office suite (Word, Excel, PowerPoint) and have a facility for learning and using IT tools in general.

    Language skills: Perfectly bilingual, you speak and write French and English fluently.

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