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    Intermediate Administrator, Finance - Ottawa, Canada - University of Ottawa

    University of Ottawa
    University of Ottawa Ottawa, Canada

    2 weeks ago

    Default job background
    Full time
    Description

    Follow us on

    Job Type:

    Employee

    Duration in Months (for fixed-term jobs):

    15

    Job Family:

    Finance (JF)

    # of Open Positions:

    1

    Faculty/Service - Department:

    Finance_Faculty of Social Sciences

    Campus:

    Main Campus

    Union Affiliation:

    SSUO

    Date Posted:

    May 16, 2024

    Closing Date:

    May 27, 2024

    Note : Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

    Hours per week:

    35

    Salary Grade:

    SSUO Grade 07

    Salary Range:

    $56, $71,528.00About the Faculty of Social Sciences

    The FSS comprises nine departments, schools and institutes, which offer undergraduate, masters and doctoral programs in both English and French. With its 10,000 students, 260 full-time professors, and wide array of programs and research centres, the Faculty of Social Sciences plays a key role at the heart of the University of Ottawa. Its graduate students are supervised by excellent researchers and undertake cutting-edge research in the Faculty's masters and Ph.D. programs. Along with its complement of about 100 administrative employees, the faculty is proud to provide a collaborative working environment that inspires new ideas, encourages creative ingenuity, and promotes excellence.

    Position purpose:

    Under the supervision of the Manager, Finance, performs a variety of administrative and financial activities in support of the sector's financial operations, while ensuring compliance with related policies and procedures. Carry out all purchases and financial transactions for the budget envelopes under his/her responsibility and ensure the day-to-day administration of resources.

    In this role, your main responsibilities will include:

  • Financial Operations: As a Payer, performs a variety of activities, such as entering invoices and reimbursements into the financial system, data entry, bookkeeping, record keeping, auditing and reconciling, to support day-to-day financial operations, while ensuring compliance with established policies. Detect errors and take appropriate corrective action to ensure data integrity and compliance with all relevant policies and regulations.
  • Purchasing card administration: As an P-Card cardholder, is responsible for processing decentralized purchases for the administrative sector. As approver, for purchasing cards used in Faculty units, verifies that each purchase is supported by appropriate vouchers and complies with University regulatory requirements.
  • Payroll verification: Supports the Intermediate Analyst, Finance with payroll verification for the Faculty and all necessary follow-ups.
  • Special Programs: Assists in the administration of the Faculty's various special programs (e.g. CFA/FAI). Find solutions to complex problems of transferring funds abroad for specialized scholarship programs. Ensure compliance and eligibility of expenses with university regulations and faculty rules and procedures.
  • Information and customer service: Inform and advise Faculty staff on the interpretation of financial reports, regulations and procedures relating to financial administration. Provide information to area employees on various procurement processes, timelines and practices.
  • Reporting: Provide a variety of reports of a simple to moderately complex nature, on a fixed schedule and on an ad hoc basis, on the sector's financial operations, accounts and budgets, to support day-to-day operations and strategic planning.
  • Records Management: Maintain an effective filing and records management system to preserve the confidentiality of records and ensure the availability of complete and accurate documents for future reference or audit.

    • What you will bring:

  • Knowledge of administrative and accounting principles, normally acquired through post-secondary training in a related discipline or equivalent combination of education and work experience.
  • At least two years' demonstrated experience in a similar role.
  • Experience in budget analysis and account reconciliation.
  • Knowledge of procurement principles and practices.
  • Experience interpreting, explaining and applying policies and regulations.
  • Experience in preparing reports.
  • Ability to produce high quality work under pressure, while meeting tight deadlines.
  • Excellent interpersonal and communication skills.
  • Good organizational skills.
  • Knowledge of computer systems and software, including financial systems, spreadsheets, databases, Internet and e-mail.
  • Bilingualism - French and English (oral and written).

    • Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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