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    Corporate Secretarial Specialist - Ontario, Canada - IG Wealth Management

    IG Wealth Management
    IG Wealth Management Ontario, Canada

    2 weeks ago

    IG Wealth Management background
    Description

    Responsibilities

    include:
  • Provide support for board and committee meetings, including preparation of agendas, meeting notices, logistics, bookings/reservations and tracking deadlines
  • Assist in the preparation and execution of Annual Shareholders and/or Securityholders Special Meetings, including all ancillary duties
  • Assist in building and maintaining of meeting books and information materials on board portal
  • Assist in the preparation of annual questionnaires and compiling of responses for annual disclosure documents
  • Assist in managing board portal records, charts, invoices and files
  • Assist in managing and coordinating VP and Corporate Secretary's calendar, travel and meetings
  • General administrative duties including preparation of legal documents, minutes, correspondence, faxing, photocopying, shredding, maintain minute books and corporate records and reimbursement of travel expenses for Directors, etc.

    • Qualifications:

  • Minimum of 4 to 6 years of experience in a corporate or legal administration role
  • Post-Secondary education; Business Administration, Legal Assistant or equivalent is required
  • Expert knowledge of Microsoft products such as Excel, Word and PowerPoint
  • Excellent organizational skills and the ability to deal with frequent interruptions and tight deadlines
  • Ability to work on multiple tasks and projects at the same time
  • Well-developed analytical and problem-solving abilities
  • Strong oral and written communication skills
  • Ability to work independently and in a team setting
  • Significant overtime and travel with a high degree of accountability required

    • Additional Information:

    The ideal candidate should be well-organized and able to work in a fast-paced environment. The candidate should be enthusiastic and have a strong willingness to grow and learn. The candidate will need to provide accurate work product and be able to multi-task and prioritize. The Specialist role will have direct interaction with Board Members and Executives; excellent communication skills, professionalism, along with the ability to work overtime and travel is extremely important.

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