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    administrative assistant - Vaughan, Canada - visaforyou inc

    visaforyou inc
    visaforyou inc Vaughan, Canada

    2 weeks ago

    Default job background
    Description
    • Work Term: Permanent
    • Work Language: English
    • Hours: 30 hours per week
    • Education: Secondary (high) school graduation certificate
    • Experience: 2 years to less than 3 years

      • Work setting

    • Relocation costs not covered by employer
    • Willing to relocate

      • Tasks

    • Plan and control budget and expenditures
    • Establish and implement policies and procedures
    • Train other workers
    • Determine and establish office procedures and routines
    • Oversee the classification and rating of occupations
    • Plan, develop and implement recruitment strategies
    • Schedule and confirm appointments
    • Manage contracts
    • Answer telephone and relay telephone calls and messages
    • Oversee the analysis of employee data and information
    • Compile data, statistics and other information
    • Oversee the preparation of reports
    • Respond to employee questions and complaints
    • Order office supplies and maintain inventory
    • Liaise with management, union officials and HR consultants
    • Organize staff consultation and grievance procedures
    • Arrange travel, related itineraries and make reservations
    • Greet people and direct them to contacts or service areas
    • Set up and maintain manual and computerized information filing systems
    • Type and proofread correspondence, forms and other documents
    • Conduct research
    • Perform data entry
    • Provide customer service
    • Work with the marketing department to understand and communicate marketing messages to the field
    • Assign, co-ordinate and review projects and programs
    • Plan, organize, direct, control and evaluate daily operations

      • Supervision

    • 3-4 people

      • Computer and technology knowledge

    • Google Docs
    • Microsoft Visio
    • MS Excel
    • MS Outlook
    • MS PowerPoint
    • MS Windows
    • MS Word
    • Database software
    • Social Media
    • MS Access
    • MS Office
    • Quick Books
    • Simply Accounting

      • Technical terminology

    • Business

      • Area of specialization

    • Correspondence
    • Contracts
    • Statistics
    • Financial statements
    • Invoices

      • Transportation/travel information

    • Willing to travel
    • Travel expenses not paid by employer

      • Work conditions and physical capabilities

    • Fast-paced environment
    • Work under pressure
    • Tight deadlines
    • Attention to detail
    • Repetitive tasks
    • Large caseload
    • Large workload

      • Personal suitability

    • Ability to multitask
    • Excellent oral communication
    • Excellent written communication
    • Flexibility
    • Judgement
    • Organized
    • Team player
    • Accurate
    • Client focus
    • Reliability
    • Time management
    • Adaptability
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