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    Permanent Project Coordinator - Ontario, Canada - M. Sullivan & Son Limited

    M. Sullivan & Son Limited
    M. Sullivan & Son Limited Ontario, Canada

    3 weeks ago

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    Description
    Recognized as one of Canada's Best Managed Companies, M.

    We are a family owned and professionally operated General Contractor (and proud of it), with a strong commitment to our communities, and over 100 years of success.

    The Project Coordinator is responsible for supporting the estimating, project management, and site project execution functions on each assigned project.

    This includes managing subcontracts and interfacing with field staff and project stakeholders to plan and execute projects and solve problems as they arise.

    While the Project Coordinator is responsible for a multitude of duties, main elements include:
    Ensures compliance with all Sullivan policies and procedures.
    Performs quantity takeoffs and surveys to manage contract progress and reporting.
    Attends various project meetings as required including mark-up, kick-off, monthly cost review, and project progress.
    Participates in the negotiation and issue of subtrade contracts, revisions, and purchase orders.
    Assembles project documentation to facilitate or assist with permits, procurement, bonds, insurance, construction drawings, and commissioning.
    Processes all deliverables including obtaining shop drawings, samples, and mock-ups for each assigned project and maintains control.
    Understands project organizational structure.
    Assists with change management and change order processes.
    Identifies potential risks and supports the Project Manager with risk identification and opportunities on assigned construction projects.
    Maintains and performs project document control and procedures.
    Ensures positive working relationships and communications with the project owners, consultants, subtrades, and project team.
    Prepares and tracks project claims and estimates.
    Oversees inventory and tracking of ordered materials and equipment.
    Participates in reviews of subcontractor's submittals for compliance with scope, design documentation, and coordination with other subtrades.

    Ensures proper distribution of project change information and that project site personnel are provided with the most current information.

    Supports the Superintendent with organization of Sullivan and/or subcontractor resources to ensure conformance with the project schedule.

    Supports the Superintendent with administrative activities including, but not limited to daily field documentation, timekeeping, various coding, safety reporting, and environmental reporting.

    Monitors supplier and subtrade performance throughout the project.

    Creates and maintains project logs including but not limited to ITP, RFI, SI, change control, purchase orders, shop drawings, etc.

    Identifies and assists with resolving field staff technical issues.

    Supports the development of maintenance and adherence to project schedules including the overall schedule and required "look ahead" schedules.

    Assists with site inspections to resolve issues and sign-off on functionality.
    Assists with overall project closeout documentation including warranties, as-built drawings, operations, and maintenance manuals.
    Assists with pre-commissioning and commissioning.
    Adheres to all safety procedures and regulatory.
    Quality
    Ensures the quality of produced efforts reflects the Sullivan quality standards core values.
    Experience as a Project Coordinator, or similar role, preferably in the ICI construction industry, is considered an asset. We are looking for Project Coordinators at all levels.

    A university degree in business administration or civil engineering, or a college diploma in construction technology combined with applicable experience.

    Knowledge of project management software (e.g., Microsoft Project).
    Proficiency in Microsoft Office (e.g., Word, Excel, PowerPoint, Outlook)
    Is thoroughly familiar with project management concepts and processes.
    Has good knowledge of project management software such as MS Project.
    Excellent organizational and time management skills.
    Able to multi-task and manage time effectively.
    Permanent Full-time
    Occasional travel to job sites in Eastern Ontario.
    Serving Eastern Ontario and based out of the Arnprior office.
    #
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