- 15-month position
- Opportunity for converting to permanent full-time employment from contract coverage Responsibilities
- Assist the Senior Executive Assistant to track and help drive the completion of key deliverables
- Understand the continuously changing priorities of the Executive Team
- Assist with complex scheduling and calendar management for Executive Team
- Assist with coordinating travel logistics and expense reconciliation and reimbursements
- Provide administrative and office support, such as accurate notetaking, spreadsheet & PowerPoint creation
- Exercise considerable judgment, tact, and discretion in preparing, disclosing, and handling information of a confidential and/or sensitive nature
- Handle occasional personal arrangements and errands for Executive Team
- Complete other strategic projects as needed
- Assist in event planning and communication of companywide events
- Assist in project management of large events, including the Annual Business Conference
- Support the coordination of conferences and events by securing meeting locations, hotel contracts, catering and A/V requirements
- Assist with collating RSVP lists, communicating with event venues, and providing on-site support Qualifications
- 3-5 years in an administrative role
- 2+ years supporting senior leadership or Executive teams
- College diploma or degree in Business Administration or equivalent combination of training and experience
- Experience with calendar management & scheduling
- Excellent verbal communication and interpersonal skills
- Exceptional written communication skills and knowledge of business English, spelling, punctuation, and communications
- Strong time-management and prioritization skills
- Exceptional attention to detail
- Ability to exercise diplomacy and discretion and to handle highly confidential information appropriately
- Excellent computer and typing skills, including MS Office (especially MS PowerPoint, Excel, Outlook, Word and minute-taking)
- Experience with Asana an asset Total Rewards
- Competitive salary, quarterly and annual bonuses based on individual and company goals
- 100% employer-paid premiums for extended health, health spending account, wellness program, green transportation incentive, various paid time-off options available from your first day, and product discounts
- Focus on professional development, 1:1 meetings with your leader, tuition assistance program and length of service rewards
-
Executive Assistant
2 days ago
adMare BioInnovations Vancouver, Canada**À propos d'adMare BioInnovations**: · Avec une multitude de découvertes scientifiques concurrentielles sur la scène mondiale, le Canada est prêt à devenir un chef de file dans le domaine des sciences de la vie. Pour que cela se concrétise, chez adMare BioInnovations, nous utili ...
-
Assistant de Bureau Exécutif
2 weeks ago
Vancouver Fraser Port Authority Vancouver, Canada**RALLIEZ-VOUS À NOUS POUR TRACER LA VOIE MENANT À LA PRÉSERVATION DE L'ENVIRONNEMENT DANS l'AVENIR.** · Joignez-vous à un organisme qui joue un rôle clé dans l'économie canadienne. Dans l'Administration portuaire Vancouver-Fraser, nous concentrons nos efforts sur la tâche inimag ...
-
Executive Assistant
2 weeks ago
Great Canadian Railtour Company Ltd Vancouver, Canada**Purpose** · The Executive Assistant is responsible for performing various administration and liaison functions in a professional, confidential, timely, and accurate manner. This role strongly contributes to the success of select departments through ensuring the departments run ...
-
Executive Assistant
2 weeks ago
Ecofish Research Vancouver, Canada**WHO IS ECOFISH LOOKING FOR?** · We are looking for an effective and efficient** Executive Assistant** to join our accomplished team You will support our leader to deliver our essential services and achieve our mission of solving the toughest environmental challenges. This role ...
-
Executive Assistant
3 weeks ago
Artemis Gold Inc. Vancouver, Canada**Position Description**: Executive Assistant · Position Type: Permanent · Location: Vancouver · Artemis Gold Inc., listed on the TSX Venture exchange, is a well-financed, growth-oriented gold development company aimed at creating shareholder value through the identification, acq ...
-
Executive Assistant
2 weeks ago
University of British Columbia Vancouver, CanadaStaff - Union · Job Category · CUPE 2950 · Job Profile · CUPE 2950 Salaried - Administrative Support 5 (Gr8) · Job Title · Executive Assistant · Department · Administration | School of Population and Public Health | Faculty of Medicine · Compensation Range · $4, $4,456.00 CAD Mon ...
-
Executive Assistant
3 weeks ago
City of North Vancouver North Vancouver, Canada**City of North Vancouver** · **Executive Assistant - RCMP**: · **Regular Full Time** · The City of North Vancouver is the urban core of the beautiful North Shore and has a long-term vision to be "The Healthiest Small City in the World", with five key priorities to be a City for ...
-
Executive Assistant
2 weeks ago
Tri-Proto International Capital & Trade Vancouver, CanadaJob description · **Responsibilities**: · - Coordinate executive communications, including composing, preparing, and reviewing correspondence · - Draft internal and external letters, documents, reports, and proposals · - Attend meetings and take meeting minutes · - Assist the exe ...
-
Executive Assistant
2 weeks ago
Eminence Organic Skin Care Vancouver, Canada**Executive Assistant (15-month contract)** · **Location**: 530 West Broadway, Vancouver BC, Canada · **Core hours**:Monday to Friday from 8am - 4:30pm PST · This position is required to be onsite 5 days a week. · **Role Summary** · As the Executive Assistant, you will partner di ...
-
Executive Assistant
2 weeks ago
Eminence Organic Skin Care Vancouver, Canada**Location**: 530 West Broadway, Vancouver BC, Canada · **Core hours**: Monday to Friday from 8am - 4:30pm PST · This position is required to be onsite 5 days a week. · Role Summary · As the Executive Assistant, you will partner directly with the Senior Executive Assistant to sup ...
-
Executive Assistant
3 weeks ago
Louis Brier Home and Hospital Vancouver, Canada**Executive Assistant - Regular Full Time** · **PURPOSE / SCOPE OF POSITION** · The incumbent serves as the Executive Assistant to the Chief Executive Officer (CEO), as well as supports the activities of the Board of Directors of the Louis Brier Home and Hospital, and the Board o ...
-
Executive Assistant
2 weeks ago
Impact North Shore - formerly North Shore Multicultural Society North Vancouver, Canada**Position Title: Executive Assistant**: · - **Department**: Administration · - **Reports to**: Executive Director · **Summary** · This position provides professional administrative support to the Executive Director and leadership team to support operating efficiency. The role ac ...
-
Executive Assistant
2 weeks ago
Humane Solutions Inc Vancouver, Canada**Job Title**: Executive Assistant - Business Administration and Development · **About Us**: · Join Humane Solutions, an award-winning leader in the pest control industry. We are known for our innovative solutions and commitment to excellence. As we continue to grow, we are seeki ...
-
Executive Assistant
2 weeks ago
MeeT Restaurants Vancouver, CanadaMeeT Restaurants is looking for an Executive Assistant who will help us change the world We're open to a full-time or part-time commitment. We're flexible and just want to find the right person We're an award-winning, rapidly growing restaurant group with new locations and ventur ...
-
Executive Assistant
2 weeks ago
Intelligent City Vancouver, Canada**Intelligent City** is an urban housing technology company that takes a product and platform-based approach to buildings. We combine exceptional design with mass timber construction, robotic manufacturing, and parametric software. Our mission is to build smarter and to empower p ...
-
Executive Assistant
1 week ago
MeeT Restaurants Vancouver, CanadaExecutive Assistant Job Ad · MeeT Restaurants is looking for an Executive Assistant who will help us change the world We're an award-winning, rapidly growing restaurant group with new locations and ventures coming soon; the Executive Assistant will be a big key to our success We' ...
-
Executive Assistant
3 weeks ago
New Miles Immigration, Recruitment & Consulting Services Vancouver, CanadaPhoenix Travel Ltd., founded over two decades ago, has established itself as a reputable travel service provider. The company is regulated by Consumer Protection BC and is a member of the Association of Canadian Travel Agencies. Additionally, it holds licenses with both the Air T ...
-
Executive Assistant
3 weeks ago
Arc'teryx North Vancouver, Canada**Your Opportunity at ARC'TERYX**: · Working directly with our Vice President, Information Systems and Vice President, Technology and Engineering Excellence, you're a master in the art of organization, with a particular knack for scheduling, time and travel management. The leader ...
-
Executive Assistant
2 weeks ago
Electronic Arts Vancouver, Canada**Frostbite** is EA's state-of-the-art multi-platform game development engine. Our global team empowers game creators to shape the future of gaming by developing creative engine features and outstanding tools. We are honored to have thousands of game developers all over the world ...
-
Executive Assistant
3 weeks ago
Marcon Vancouver, Canada**About the Role** · Executive and Technical Support · - Booking internal, external, and virtual meetings and ensuring any material / equipment required · - Coordination with other project team members as required · - Attend various executive and technical meetings to take minute ...
Executive Assistant - Vancouver, Canada - Eminence Organic Skin Care
Description
Executive Assistant (15-month contract)
Location: 530 West Broadway, Vancouver BC, Canada
Core hours: Monday to Friday from 8am – 4:30pm PST
This position is required to be onsite 5 days a week.
Role Summary
As the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the completion of key deliverables, execution of company events, and other strategic projects, as needed. You will report to the Senior Executive Assistant.
Contract Coverage Details: