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    Executive Assistant - Toronto, Canada - Compass Group Canada

    Compass Group Canada
    Compass Group Canada Toronto, Canada

    1 week ago

    Default job background
    Restaurants / Food Service
    Description
    Now, if you were to come on board as one of our

    Executive Assistant , we'd ask you to do the following for us:

    Maintain Executive's schedule and prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
    Coordinate high attendance meetings, events, conferences, teleconferences and provincial/international travel (catering, booking venues, negotiating contracts, coordinating invitees etc.)
    Act as a liaison and support leadership teams by attending meetings in the Executive's absence and deliver/receive messages on Executive's behalf
    Manage communication between Executive and associates, liaise with internal and external executives on various projects
    Oversee all incoming and outgoing communications, reports, internal correspondences, emails and phone calls
    Keep the Executive informed on status of team projects and other useful information related to day-to-day operations
    Use various software such as word processing spreadsheets, databases and presentation tools
    Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
    Take meeting minutes, create, monitor and follow up on action items
    Provide historical reference, guidance, and recommendations by developing and utilizing filing and retrieval systems and recording meeting discussions
    Maintain customer confidence and protect operations by keeping information confidential
    Prepare reports by collecting and analyzing information
    Complete projects by assigning work to administrative staff and following up on results
    Secure information by completing database backups
    Maintain and verify office supplies inventory
    Prepare and distribute correspondence and process invoices and expense reports
    Maintain a high degree of discretion and confidentiality with sensitive information
    Ad hoc assignments as required

    Think you have what it takes to be our

    Executive Assistants ? We're committed to hiring the best talent for the role. Here's how we'll know you'll be successful in the role.

    5+ years of professional office administrative experience supporting an Executive
    Post-secondary education in Office Administration is an asset
    Highly developed administrative and organizational skills
    Ability to handle multiple priorities, work under pressure and adapt quickly to unforeseen situations and events
    Excellent Microsoft Office Skills, specifically with Word, Outlook, Excel and PowerPoint
    Interpersonal skills; flexible team player, willing to adapt to changes
    Excellent and effective communication skills with all levels of staff, the public, field management and clients
    Self-motivated and able to work under minimal supervision
    Excellent time management & exceptional attention to detail
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