Finance Coordinator - Saskatoon, Canada - University of Saskatchewan

Description

Primary Purpose: To provide essential assistance in all financial, HR and operational functions throughout the Edwards School of Business. This position provides financial support to the operational and research activities of the college, with major responsibilities for reporting, payroll, cash deposits, payments and invoicing.

Nature of Work: Reporting to the Strategic Business Advisor, Finance, this position works closely with a broad range of individuals and groups at all levels of the organization and with external clients and stakeholders. Activities may include assisting with the preparation of financial statements and other internal or external reports; completion of accounting processes such as variance analysis and reconciliations; participating in the review, documentation and enhancement of current business processes and practices; and other projects or duties which may be identified. Day to day activities include overseeing payroll functions, cash deposits, and ensuring invoices are processed in a timely manner.

This position works in a team-oriented, high-traffic, high-volume office setting where multiple competing demands and strict deadlines are the norm. Sound judgement and attention to detail, policies and procedures is important. A high degree of accuracy is required as data, analysis and reporting may have long term and far reaching impacts. The coordinator is required to manage multiple tasks, details, deadlines and priorities in an environment with interruptions and competing demands. The ability to interact effectively with a wide range of people, problem solve and make decisions on a variety of issues are key factors for success in this position.

Accountabilities:

• Provides effective administration and support of the financial processing activities including performing the day-to-day transactional functions and monthly reconciliation and financial reporting for departments, programs, and units within the Edwards School of Business.
• Prepares and maintains financial records of the college, including purchase orders, vendor invoices, purchase and cheque requisitions, and journal vouchers, in a timely manner and in accordance with University of Saskatchewan policies as they relate to financial management.
• Oversees monthly purchase card reconciliation and submission process.
• Ensures cash deposits are processed in a timely manner and follow University of Saskatchewan procedures.
• Prepares invoices and set up accounts receivables for various events.
• Facilitates payroll corrections and other payroll related entries as required.
• Assists faculty and staff in monitoring research and professional fund balances, with regular review and coordination with fund managers to rectify deficit positions and/or correct transactions.
• Prepares and maintains reports on university owned equipment and computer purchases made through research or professional funds.
• Assists in developing and monitoring budgets, forecasting expenditures and completing fund reconciliations.
• Assists with the year-end activities for operating funds, maintaining documentation for review and audit compliance.
• Student award fund oversight and periodic fund review.
• Participates in development and communication of best practices and process improvements, particularly in regards to financial and operational policies and procedures.
• Independently prioritizes daily tasks and responsibilities to meet various deadlines.
• Exercises discretion and professional judgment in maintaining confidential information.

Qualifications

Education: A Business Accountancy diploma from a recognized institution or bachelor of commerce degree with an accounting major is required. Enrollment in a professional accounting program leading to the Chartered Professional Accountant (CPA) accounting designation is an asset. A combination of education and experience may be considered.

Experience:

• A minimum of three to five years of related experience is required.
• Direct knowledge and experience with University of Saskatchewan systems and functions including payroll, budgeting, accounting and payment services would be an asset.
• A combination of education and experience may be considered.

Skills:

• Demonstrated proficiency when using computers, including keyboarding, spreadsheet development, schedule management and the demonstrated ability utilizing the Microsoft Office Suite (in particular, Word, Excel and Outlook). Familiarity with U of S information and processing systems (PAWS, SiRIUS, Concur, Banner Finance, FAST Finance Reporting, AboutUs, Connection Point) would be an asset
• Excellent interpersonal and communication skills, both written and verbal
• Demonstrated ability to be self-motivated combined with the ability to take direction, work effectively, and show initiative
• Ability to work independently and take initiative with minimal supervision, yet demonstrate the ability to work collaboratively in a team environment while maintaining a professional, calm, and positive demeanor
• Demonstrated ability to handle sensitive information in a professional manner and to maintain confidentiality
• Demonstrated effective punctual, organizational, and time-management skills
• Demonstrated ability to function effectively within a fast-paced, high-volume work environment with the ability to manage and prioritize commitments and conflicting deadlines and the ability to anticipate needs
• Demonstrated ability to make discretionary decisions, as required to be highly detail oriented and efficiency driven

Department: Edwards School of Business
Status: Permanent
Employment Group: ASPA
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $52, ,328.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Salary Phase/Band: Phase 1
Posted Date: 5/9/2024
Closing Date: 5/26/2024 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines

Finance Coordinator

Primary Purpose: To provide essential assistance in all financial, HR and operational functions throughout the Edwards School of Business. This position provides financial support to the operational and research activities of the college, with major responsibilities for reporting, payroll, cash deposits, payments and invoicing.

Nature of Work: Reporting to the Strategic Business Advisor, Finance, this position works closely with a broad range of individuals and groups at all levels of the organization and with external clients and stakeholders. Activities may include assisting with the preparation of financial statements and other internal or external reports; completion of accounting processes such as variance analysis and reconciliations; participating in the review, documentation and enhancement of current business processes and practices; and other projects or duties which may be identified. Day to day activities include overseeing payroll functions, cash deposits, and ensuring invoices are processed in a timely manner.

This position works in a team-oriented, high-traffic, high-volume office setting where multiple competing demands and strict deadlines are the norm. Sound judgement and attention to detail, policies and procedures is important. A high degree of accuracy is required as data, analysis and reporting may have long term and far reaching impacts. The coordinator is required to manage multiple tasks, details, deadlines and priorities in an environment with interruptions and competing demands. The ability to interact effectively with a wide range of people, problem solve and make decisions on a variety of issues are key factors for success in this position.

Accountabilities:

• Provides effective administration and support of the financial processing activities including performing the day-to-day transactional functions and monthly reconciliation and financial reporting for departments, programs, and units within the Edwards School of Business.
• Prepares and maintains financial records of the college, including purchase orders, vendor invoices, purchase and cheque requisitions, and journal vouchers, in a timely manner and in accordance with University of Saskatchewan policies as they relate to financial management.
• Oversees monthly purchase card reconciliation and submission process.
• Ensures cash deposits are processed in a timely manner and follow University of Saskatchewan procedures.
• Prepares invoices and set up accounts receivables for various events.
• Facilitates payroll corrections and other payroll related entries as required.
• Assists faculty and staff in monitoring research and professional fund balances, with regular review and coordination with fund managers to rectify deficit positions and/or correct transactions.
• Prepares and maintains reports on university owned equipment and computer purchases made through research or professional funds.
• Assists in developing and monitoring budgets, forecasting expenditures and completing fund reconciliations.
• Assists with the year-end activities for operating funds, maintaining documentation for review and audit compliance.
• Student award fund oversight and periodic fund review.
• Participates in development and communication of best practices and process improvements, particularly in regards to financial and operational policies and procedures.
• Independently prioritizes daily tasks and responsibilities to meet various deadlines.
• Exercises discretion and professional judgment in maintaining confidential information.

Qualifications

Education: A Business Accountancy diploma from a recognized institution or bachelor of commerce degree with an accounting major is required. Enrollment in a professional accounting program leading to the Chartered Professional Accountant (CPA) accounting designation is an asset. A combination of education and experience may be considered.

Experience:

• A minimum of three to five years of related experience is required.
• Direct knowledge and experience with University of Saskatchewan systems and functions including payroll, budgeting, accounting and payment services would be an asset.
• A combination of education and experience may be considered.

Skills:

• Demonstrated proficiency when using computers, including keyboarding, spreadsheet development, schedule management and the demonstrated ability utilizing the Microsoft Office Suite (in particular, Word, Excel and Outlook). Familiarity with U of S information and processing systems (PAWS, SiRIUS, Concur, Banner Finance, FAST Finance Reporting, AboutUs, Connection Point) would be an asset
• Excellent interpersonal and communication skills, both written and verbal
• Demonstrated ability to be self-motivated combined with the ability to take direction, work effectively, and show initiative
• Ability to work independently and take initiative with minimal supervision, yet demonstrate the ability to work collaboratively in a team environment while maintaining a professional, calm, and positive demeanor
• Demonstrated ability to handle sensitive information in a professional manner and to maintain confidentiality
• Demonstrated effective punctual, organizational, and time-management skills
• Demonstrated ability to function effectively within a fast-paced, high-volume work environment with the ability to manage and prioritize commitments and conflicting deadlines and the ability to anticipate needs
• Demonstrated ability to make discretionary decisions, as required to be highly detail oriented and efficiency driven

Department: Edwards School of Business
Status: Permanent
Employment Group: ASPA
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $52, ,328.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Salary Phase/Band: Phase 1
Posted Date: 5/9/2024
Closing Date: 5/26/2024 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines

The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.
#J-18808-Ljbffr