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    administrative assistant - Montreal, Canada - HERNANDEZ CONSTRUCTION INC

    HERNANDEZ CONSTRUCTION INC
    HERNANDEZ CONSTRUCTION INC Montreal, Canada

    1 week ago

    Default job background
    Description
    • Durée de l'emploi: Temporaire
    • Langue de travail: Bilingue
    • Heures de travail: 30 to 35 hours per week
    • Education:
    • Expérience:

      • Education

    • Bachelor's degree
    • or equivalent experience

      • Work setting

    • Construction

      • Budgetary responsibility

    • $100,001 - $500,000

      • Tasks

    • Arrange and co-ordinate seminars, conferences, etc.
    • Assist with staff consultation and grievance procedures
    • Coordinate the activities of the HR department in order to ensure they meet the organization's goals
    • Coordinate the flow of information within the team
    • Direct and control daily operations
    • Direct staff
    • Evaluate daily operations
    • Motivate staff
    • Open and distribute mail and other materials
    • Plan and control budget and expenditures
    • Plan and organize daily operations
    • Review HR projects to assure compliance with laws and regulations
    • Supervise other workers
    • Train staff
    • Establish and implement policies and procedures
    • Train other workers
    • Record and prepare minutes of meetings, seminars and conferences
    • Determine and establish office procedures and routines
    • Oversee the classification and rating of occupations
    • Plan, develop and implement recruitment strategies
    • Schedule and confirm appointments
    • Manage contracts
    • Manage training and development strategies
    • Answer telephone and relay telephone calls and messages
    • Oversee the analysis of employee data and information
    • Answer electronic enquiries
    • Oversee development of communication strategies
    • Compile data, statistics and other information
    • Oversee the preparation of reports
    • Respond to employee questions and complaints
    • Order office supplies and maintain inventory
    • Liaise with management, union officials and HR consultants
    • Negotiate collective agreements on behalf of employers or workers
    • Organize staff consultation and grievance procedures
    • Oversee payroll administration
    • Greet people and direct them to contacts or service areas
    • Set up and maintain manual and computerized information filing systems
    • Perform data entry
    • Provide customer service
    • Work with the marketing department to understand and communicate marketing messages to the field
    • Recruit and hire staff
    • Maintain and manage digital database
    • Coaching
    • Consult with clients after sale to provide ongoing support
    • Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
    • Supervise office and volunteer staff

      • Supervision

    • 5-10 people

      • Computer and technology knowledge

    • Acomba
    • Microsoft Publisher
    • MS Excel
    • MS Outlook
    • MS Windows
    • MS Word
    • Project management software
    • Simply Accounting
    • WordPerfect
    • Electronic mail

      • Technical terminology

    • Business

      • Area of work experience

    • Purchasing, procurement and contracts
    • Human resources

      • Specialization or experience

    • Employee engagement

      • Area of specialization

    • Correspondence
    • Reports and records
    • Contracts
    • Statistics
    • Invoices
    • Project management
    • Corporate social responsibility

      • Security and safety

    • Criminal record check

      • Transportation/travel information

    • Valid driver's licence
    • Public transportation is available

      • Work conditions and physical capabilities

    • Ability to work independently
    • Fast-paced environment
    • Work under pressure
    • Large caseload
    • Large workload

      • Personal suitability

    • Ability to multitask
    • Flexibility
    • Judgement
    • Organized
    • Team player
    • Accurate
    • Client focus
    • Reliability
    • Time management
    • Adaptability
    • Accountability
    • Dependability
    • Due diligence
    • Quick learner

      • Screening questions

    • Are you available for shift or on-call work?
    • Are you available for the advertised start date?
    • Are you willing to relocate for this position?
    • Do you currently reside in proximity to the advertised location?
    • Do you have previous experience in this field of employment?
    • Do you have the above-indicated required certifications?
    • What is the highest level of study you have completed?
    • What is your current level of study?

      • Experience

    • 3 years to less than 5 years

      • Workplace information

    • On the road job

      • Health benefits

    • Dental plan
    • Disability benefits
    • Health care plan

      • Financial benefits

    • As per collective agreement

      • Long term benefits

    • Maternity and parental benefits

      • Other benefits

    • Paid time off (volunteering or personal days)

      • Support for persons with disabilities

    • Provides awareness training to employees to create a welcoming work environment for persons with disabilities
    • Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

      • Support for newcomers and refugees

    • Participates in a government or community program or initiative that supports newcomers and/or refugees
    • Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
    • Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
    • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
    • Supports newcomers and/or refugees with foreign credential recognition
    • Offers mentorship programs that pair newcomers and/or refugees with experienced employees
    • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

      • Support for youths

    • Participates in a government or community program or initiative that supports youth employment
    • Offers mentorship, coaching and/or networking opportunities for youth
    • Provides awareness training to employees to create a welcoming work environment for youth

      • Support for Veterans

    • Supports Veterans in translating their military skills and experience into the language of the civilian job market
    • Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace (for example: gradually increasing hours and responsibilities, etc.)

      • Support for mature workers

    • Applies hiring policies that discourage age discrimination
    • Offers mentorship, coaching and/or networking opportunities for mature workers
    • Offers phased re-entry options for mature workers who are returning to work after retiring (for example: gradually increasing hours and responsibilities)

      • Supports for visible minorities

    • Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
    • Offers mentorship programs that pair members of visible minorities with experienced employees
    • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
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