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    Administrative Assistant - Calgary, Canada - Law Society of Alberta

    Law Society of Alberta
    Law Society of Alberta Calgary, Canada

    1 week ago

    Default job background
    Full time
    Description

    Alberta Lawyers Indemnity Association (" ALIA ") is the member-funded, non-profit corporation that manages Alberta's indemnity program for participating lawyers, providing economic and reputational protection to them and compensation to members of the public who have suffered certain financial losses due to the actions of participating lawyers, including professional errors and misappropriation. ALIA operates as a separate financial entity from the Law Society of Alberta (" LSA "), ALIA's sole shareholder, which regulates Alberta's legal profession in the public interest. ALIA is overseen by a board of directors selected for their skills and experience.

    Reporting to the Administrative Supervisor, the Administrative Assistant, ALIA, is a key member of the ALIA team working with the Claim Counsel and the Operations teams to provide administrative assistance and support.

    Success in this position requires excellent organizational, communication, analytical, and time management skills in addition to experience or education in legal assistant work.

    Key Responsibilities

    As a member of the ALIA administrative team you will:

    Provide administrative assistance and support to the Claims Counsel and the Operations teams.

    The position consists of the following:

  • Triaging inquiries made to ALIA;
  • Opening/closing files;
  • File maintenance and management;
  • Cheque/invoice processing;
  • Preparing correspondence and file documentation;
  • Meeting management, ie: bookings, catering and minute taking;
  • Report preparation and maintenance;
  • General administrative duties as required.

    • Qualifications

  • An Administrative/Office Assistant or Legal Assistant certification is preferred but not required and/or two years of relevant experience;
  • Solid customer service experience;
  • Intermediate Microsoft Office skills (Word, Outlook, Excel, etc.) and the ability to adapt to new software and technology;
  • Strong writing skills (letters, emails, etc.);
  • Excellent time management, prioritization, organizational and judgment skills;
  • Strong attention to detail and accuracy around data entry;
  • Above average verbal and written communication skills and the ability to interact professionally with a diverse group of executives, managers, staff, and subject matter experts;
  • Ability to manage high volumes of work accurately and efficiently;
  • Strong teamwork skills;
  • Ability to meet deadlines under pressure, exercising solid judgment;
  • Flexible and adaptable; and
  • Ability to exercise confidentiality and discretion.

    • What We Offer

  • Comprehensive compensation package
  • Work-life balance benefits that allow you to balance your career and personal commitments.
  • Access to a free onsite gym and tenant lounge.
  • Private Reflection Rooms to observe religious or cultural beliefs, meditate or take a mental health break.

    • We also offer a flexible hybrid working environment. In office attendance is required on Tuesdays, Wednesdays and Thursdays with the option to work remotely on Mondays and Fridays. You are also more than welcome to continue to work four or five days in the office if that is your preference.

    Having multiple in-office days allows room for collaboration, social connections, mentorship and cross-departmental interaction, while remote days still allow you to manage your work-life balance effectively.

    Additional Information

    Alberta Lawyers Indemnity Association values diversity in its workforce and equal access to opportunity. All inquiries and applications will be handled with the highest level of confidentiality. Please include an attachment of your cover letter and resume with your application.

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