Executive Assistant - Calgary, AB, Canada - Theseed

Theseed Calgary, AB, Canada

1 week ago

Description

Are you passionate about making a difference in the lives of individuals experiencing poverty and homeless? Do you have strong organizational and administrative skills? The Mustard Seed Calgary is seeking an Executive Assistant to the Chief Operations Officer (COO) and Chief Impact Officer (CIO).

The Executive Assistant reports to and provides a high level of confidential administrative support to the Chief Operations Officer (COO) and the Chief Impact Officer (CIO).

This is a critical role that supports efficient leadership through effective communication with leaders, community stakeholders and all functional service and program areas for The Mustard Seed.

Employment Type:
Fixed Term (May 2024 to May 2025)

Schedule:
Monday to Friday, 8:00AM to 4:00PM
Implementation and integration of administrative systems and processes in an effective manner
Developing and implementing short and long-term work plans and objectives
Developing and implementing new procedures to improve the quality and quantity of work
Performing tasks which require advanced skills in organization and planning, knowledge of operations and an overall knowledge of other departments
Coordination of internal and external meetings, ensuring materials, travel plans, agendas and room/food arrangements are in place
Education and/or proven experience in office administration with increasing responsibility
Advanced knowledge of Microsoft suite of products and teleconferencing products such as MS Teams and Zoom. Experience leading and managing virtual meetings would be a strong asset
Builds and manages networks and relationships with internal and external stakeholders
Workdays and hours - Monday to Friday with the flexibility to accommodate evenings and weekends as required.

As The Mustard Seed is a Christian ministry, we require our employees sign an agreement indicating that they will respect and not detract from our Statement of Faith.

Training on how to respond is provided, but this is to be considered typical working conditions.

As The Mustard Seed is a Christian ministry, we require our employees to agree to respect and not detract from The Mustard Seed's Employment Values during their employment at The Mustard Seed.

Must have legal authorization to work in Canada on a full-time basis for anyone other than current employer
No phone calls please.

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