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    Contract Management Assistant - Vancouver, BC, Canada - Bobit Business Media

    Bobit Business Media
    Bobit Business Media Vancouver, BC, Canada

    1 week ago

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    Full time
    Description
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    org Opportunity Council is an Equal Opportunity Employer. Assistant Director - Birth to Three Services

    Job Type:
    Regular Full Time

    Use your early education and supervisory skills to lead a dedicated staff and oversee the programs making a difference in the lives of young children and their families.

    The Assistant Director for Birth to Three Programs (AD-B3) is responsible for the development, planning, implementation, monitoring and evaluation of the following programs or services: Early Head Start (EHS), Early Support for Infants and Toddlers (ESIT), including the Single-Entry Access to Services (SEAS)/Help Me Grow system and associated community collaborations.

    The AD-B3 ensures that all relevant Federal, State and local regulations and mandates are met, assists with policy maker education and serves on national, state, regional and local committees and task forces.

    Participates as a member of the ELAFS Administrative Team, Leadership Team and Integrated Services Team. Chairs and/or serves on key agency and community collaboration planning, oversight or advisory groups.

    Oversees the planning, implementation and evaluation of developmental programming for children, ages prenatal to 3 years enrolled in ELAFS, including:

    Data analysis and monitoring
    Program-associated family services

    Ensures that all aspects of services are described in appropriate plans, e.g., EHS service area work plans, Early Intervention Services plan for WA DCYF/ESIT and ELAFS' strategic plan.

    Directly supervises and coaches lead staff members and subcontractors in the Early Head Start program.
    Participates as a member of the administrative team in the overall functioning of the department.
    Oversees the procurement and maintenance of appropriate supplies, equipment and facilities within allotted budgets.

    Completes and maintains contracts, Interagency Agreements and Memoranda of Understanding as needed and appropriate with peer agencies, local school districts and others.

    Submits all contract deliverables on time as required by individual contracts and internal agency timelines.

    Works with a variety of community partners such as the Whatcom Interagency Coordinating Council, Whatcom Taking Action, ELAFS' Parent Policy Council, and School district special ed staff.

    Participates in the annual self-assessment process and develops written plans for growth or improvement that includes recommendations for corrective measures, and also serves as a primary author on federal and state applications that fund B3 programming.

    Provides leadership in preparation for and completion of all local, state, and federal monitoring activities.
    Participates in all data analysis and reporting processes.
    Provides direct supervision and support to service area coordinators.
    Oversees the development and implementation of training plans for program staff.
    Provides regular guidance in a technical or somewhat complex, specialized discipline.
    Competence in observing children and adults and in developing appropriate plans.
    Ability to develop, facilitate, and evaluate children's learning plans based on brain science.
    Organizational skills including planning, coordinating, and facilitating services, documentation and record keeping, data analysis and presentation, and time management.

    Excellent language skills, including an ability to read and express oneself clearly both verbally and in writing, including group facilitation skills.

    Ability to develop public awareness, and access resources, including government and philanthropic grant writing.
    Job regularly requires independent, creative thinking in collaboration with others to address operational, functional, budgetary, or service issues.
    Proficiency in the use of computers and related information technologies for agency communications and record-keeping requirements.
    Skilled at resolving differences of opinion, using tact and diplomacy, such as settling complaints or negotiating with a diversity of agency and community resources


    SELF-MANAGEMENT:
    Practices good self-management, including self-awareness, role clarity, strategic planning, goal alignment, and emotional regulation.

    Builds relationships and trust with staff, peers, community partners, and key state/regional-level contacts through effectivecommunication, empathy and compassion, vulnerability, transparency, credibility, and reliability.

    Creates a strong sense of community and belonging by creating a strong shared sense of organizational purpose, prioritizing growth and career pathing, increasing conflict resolution and problem-solving skills, setting and modeling performance standards, taking initiative, and regularly celebrating and rewarding achievements.

    Adopts a coaching mindset staff to facilitate group training, collaborate on a shared vision and goals, cultivate a growth mindset, and engage in transparent and vulnerable discussion.

    Uses critical thinking and problem-solving skills to use creative and innovative approaches to solve complex problems.

    Demonstrates superior organizational skills, including goal setting, prioritizing tasks, time management, decision making, managing expectations and shared goals, and collaborating and communicating as needed to ensure delivery of timely results.

    Takes accountability for decisions, work performance, and results.
    Medical check-ups might be required every two years thereafter.

    Must have current First Aid card and Infant/Child CPR training (or obtain within 30 days), and must maintain current certificates for length of employment.

    Must have TB test and submit test results prior to hire date.
    Must submit to a criminal-records check and obtain a Washington Portable Background clearance to ascertain that the applicant has not been convicted of a child abuse or neglect offense per Washington State Child Abuse Law (Ch. 486, Laws of 1987) or DSHS licensing requirements.

    Must submit abstract of driving record for previous 5 years prior to start date and must have good driving record and be insurable under Opportunity Council's insurance policy and be able to maintain insurance coverage throughout employment.

    Must have valid Washington State Driver's License or obtain by date of hire.

    Remote Work:
    Job is onsite, remote work depends on needs of organization and department

    Working Conditions:
    Work is generally performed in a fast-paced office environment with frequent interruptions and occasional crisis situations.

    Frequently requires local travel to classroom sites or for community networking, meetings, special workshops and training's, and other job-related activities.

    Occasional regional or national travel for professional development or collaborations that may require overnight stays.
    403(b) Retirement plan with employer contribution
    ~ Dental and vision plans
    ~ Life insurance, long-term disability, and long-term care
    ~ Personal legal services assistance

    Live in a community consistently rated as one of the most desirable in the USA Recreational & Outdoor Activities (Hiking, Biking, Skiing, Snow Boarding, Fishing, Sailing, Kayaking, & Camping)

    • Excellent Schools (University, Community College, Technical School, & Outstanding K12 Educational System)
    • Small Town or City Living (Unique Shops, Local Festivals, Farmers Markets, Berry Picking, & Community Events)
    • Cultural Activities (Theater, Music, Independent Films, Museums, Art Studios, & Diverse Local Restaurants)
    We strongly encourage people of color, LGBTQIA+ individuals, Veterans, and people with disabilities to apply.

    Our goal is to be a diverse workforce that is representative, at all job levels, of the community we serve.

    We are proud to be an Equal Employment Opportunity employer and do not permit discrimination based on creed, color, national origin, gender, gender expression or identity, sexual orientation, religion, marital status, family status, pregnancy, military or protected veteran status, age, genetic status, and/or physical, mental or sensory disability, use of a service animal, and any other status protected by federal, state, or local law.

    We place a strong value on hiring individuals with lived experiences of, poverty and/or homelessness or who have previously participated in Opportunity Council programs or other social services.

    #
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