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    Design Studio Administrator - Calgary, AB, Canada - Zeidler Partnership Architects

    Zeidler Partnership Architects
    Zeidler Partnership Architects Calgary, AB, Canada

    1 week ago

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    Description
    As a leading Canadian architectural practice, Zeidler designs meaningful spaces that contribute to community and deliver lasting value. With offices in Toronto, Calgary, Vancouver and Victoria, we offer full architectural and interior design services.

    Propelled by curiosity and driven by human connection, our creative process is based on cultivating the potential of our team.

    Our award-winning work spans a broad range of sectors including academic, healthcare, residential, mixed-use, commercial, cultural and civic.

    As we continue to grow our national practice, we are seeking talented individuals who embrace creative, passionate, and forward-thinking approaches to join our dynamic team.

    If you enjoy working within a collaborative and knowledgeable team on an exciting range of projects, we want to meet you

    The Studio Administrator will report of the Office Manager and be responsible for a wide variety of administration and front-of-house duties in support of the Zeidler Architecture studio.

    The individual will perform reception duties in addition to more complex administrative functions such as preparing documentation, coordinating travel, providing administration support, maintaining the corporate filing system, coordinating office events, and communicating with third party providers and vendors.

    This role is based at our downtown Calgary studio and requires the successful candidate to work in the office 5 days per week.

    Act as a brand ambassador by handling reception calls in a professional and timely manner, directing as required
    Receiving and sending mail / courier packages, organizing couriers and courier statement reconciliation
    Maintain cleanliness and organization of boardrooms and communal areas throughout the day, including the kitchen (dishwasher) and print rooms
    Continual upkeep of visitor sign-up sheet (checking people in and out of the office)
    In conjunction with the Office Manager, order office and kitchen supplies
    Administrative Support
    Aid in arranging office events, town hall meetings, and lunch and learns, including travel arrangements and catering.
    Coordination of domestic travel including flights, hotels and transportation.
    Maintaining the office filing system and document retention policies, including assisting accounting with project filing
    Provide general administrative support to the marketing and management team
    Minimum of 5+ years of experience as an Administrative Assistant
    Intermediate Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
    Competitive compensation, and extended health and dental benefits
    Training & education support
    Social events

    If you are a motivated, creative, and inspired individual who has the ambition to grow and enjoys working in a collaborative, exciting, and fast-paced environment surrounded by challenging opportunities, we would like to hear from you.

    Applications from all qualified candidates are welcome and we encourage applications from, but not limited to visible minorities, peoples with disabilities, racialized peoples, Indigenous peoples, and persons of all sexual orientations and gender identities.

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