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Executive Assistant
1 week ago
Cooperation Canada Ottawa, CanadaFull professional competence in both of Canada's official languages is required - all staff at Cooperation Canada are bilingual and meetings are routinely held in both languages. This will be tested during the recruitment._ · **ABOUT THE ORGANIZATION** · **Who is the Executive As ...
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Executive Assistant
1 week ago
Parliament of Canada Ottawa, Canada Full timeJob Description · The office of a Conservative Member of Parliament is seeking an executive assistant to support his Parliament Hill office. The position plays a pivotal role in supporting the day-to-day operations of the Hill office and provides essential support to the in vario ...
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Executive Assistant
3 weeks ago
CB Canada Ottawa, CanadaRef ID: · Classification: Executive Assistant · Compensation: $23.75 to $27.50 hourly · Robert Half is looking for an articulate, Executive Assistant to maintain various administrative duties for executive management in a high profile company within the Non-Profit industry. You ...
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Executive Assistant
5 days ago
Marcus & Millichap Ottawa, Canada Full timeTop performing and award-winning Brokerage team seeking an Executive Assistant to support a Senior Managing Director Investments of Marcus & Millichap based in Ottawa . Executive needs a true right hand to handle daily operations allowing him to operate at his peak performance. ...
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Executive Assistant
3 weeks ago
EY Ottawa, CanadaThe opportunity · We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs who support our Partners and are a key part of our Core Business Services team. We keep our organization running strong by working to deliver ...
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Executive Assistant
3 weeks ago
EightSix Network Inc Ottawa, ON, CanadaExpress Employment Professionals - Ottawa East · Our exclusive client, an international charitable organization, is looking for an experienced Executive Assistant to support the Chief Executive Officer (CEO). The role of the Executive Assistant is to identify, develop and impl ...
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Executive Assistant
2 weeks ago
Express Employment Professionals - Ottawa East Ottawa, CanadaOur exclusive client, an international charitable organization, is looking for an experienced Executive Assistant to support the Chief Executive Officer (CEO). The role of the Executive Assistant is to identify, develop and implement processes to increase efficiencies within the ...
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Bilingual Executive Assistant
1 week ago
Randstad Canada Ottawa, Canada PermanentBilingual Executive Assistant · 6 months contract · Kanata area · 40 hours a week : Monday to Friday ; 8.30 to 4.30 with one day from home · 22 to 24$/h · Parking Included · Career growth opportunities · Our client is looking for a bilingual professional and hard working experie ...
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Executive Assistant(Bilingual)
3 weeks ago
Adecco Canada Ottawa, Canada Temporary/ContractAdecco is currently recruiting for an Executive Assistant for a 1-year Onsite contract with a possibility of extension. This role is with our client in downtown Ottawa, ON. The Candidate must have a valid Reliability Clearance. · The Executive Assistant will have the following re ...
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Executive Assistant
3 weeks ago
Randstad Ottawa, ON, CanadaBilingual Senior Executive Assistant · Monday to Friday · Parking included · Fully Bilingual French and English · Downtown · Our client, a great Union is looking for a highly skilled, bilingual, very professional and hard working experienced administrative professional. · M ...
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Executive Assistant
4 weeks ago
Express Employment Professionals - Ottawa East Ottawa, ON, CanadaOur exclusive client, an international charitable organization, is looking for an experienced Executive Assistant to support the Chief Executive Officer (CEO). The role of the Executive Assistant is to identify, develop and implement processes to increase efficiencies within the ...
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The Canadian Nurses Protective Society (CNPS) Ottawa, CanadaExecutive Assistant · ABOUT US · The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian province ...
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Executive Assistant to Board Directors
2 weeks ago
Indigenous Centre for Cumulative Effects Ottawa, Canada Full timeABOUT YOU · You are an experienced, highly organized individual with a deep commitment to supporting Indigenous communities. You are well-versed in corporate governance and are at ease when managing digital tools. Though your primary role is as board secretary, you're capable of ...
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Executive Administrative Assistant
2 weeks ago
Votre Directeur général/ Our Executive Director Gatineau, Canada_English follows French_ · **Quelle est l'opportunité ?** · Nous sommes actuellement à la recherche d'un administrateur bilingue (français et anglais), ayant de l'expérience dans le domaine du soutien administratif, afin de fournir une assistance à une clientèle exigeante. · Il s ...
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Executive Assistant(Bilingual)
3 weeks ago
Adecco Canada Ottawa, ON, CanadaAdecco is currently recruiting for an Executive Assistant for a 1-year Onsite contract with a possibility of extension. This role is with our client in downtown Ottawa, ON. The Candidate must have a valid Reliability Clearance. · The Executive Assistant will have the followin ...
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The Canadian Nurses Protective Society (CNPS) Ottawa, CanadaExecutive Assistant ABOUT US The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces an ...
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The Canadian Nurses Protective Society (CNPS) Ottawa, ON, CanadaExecutive Assistant ABOUT USThe Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and ...
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Executive Assistant, Department Head
2 weeks ago
City of Ottawa Ottawa, Canada 1 Temporary Full time Position (Up to 2 years)Requisition ID: 12465 · Department: Office of the City Clerk · Employment Type: 1 Temporary Full Time Position (Up to 2 years) · Work Hours: 35 hours per week · Affiliation: Non Union/Non MPE · Salary Information: $66, $78,027.04 annually (2024 rates of pay) · Location: 110 La ...
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The Canadian Nurses Protective Society (CNPS) Ottawa, CanadaExecutive Assistant · ABOUT US · The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian prov ...
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Bilingual Executive Assistant
3 weeks ago
Quality Staffing Pro Gatineau, CanadaOne of our Government clients (PUBLIC SAFETY CANADA in OTTAWA, ONTARIO) is in search of 1 (French) Bilingual Executive Assistant for the Assistant Deputy Minister's Office. This role is on a contract basis on a 1 year contract. MUST SPEAK FRENCH FLUENTLY. · Candidate is responsib ...
Executive Assistant - Ottawa, Canada - The Royal Canadian Geographical Society
Description
The Royal Canadian Geographical Society's Executive Assistant works directly with the CEO, showcasing a flawless attention to detail, while managing multiple tasks and priorities in a fast-paced environment. The Executive Assistant has an accountability mind-set and supports the CEO in an administrative and operational capacity, where their ability to prioritize and manage expectations is unmatched.
Founded in 1930, and published by the Royal Canadian Geographical Society, Canadian Geographic is an iconic Canadian publication that has been making Canada better known to Canadians and to the world for more than 90 years.
Beyond its key role as publisher of Canadian Geographic, the Society also supports a robust national educational program of classroom educators – Canadian Geographic Education – as well as promotes broad geographic literacy through its expeditions, research grants, awards and other programs.
Duties and Responsibilities
● Manages and maintains calendars, coordinates meetings, conferences and travel arrangements for the CEO.
● Manages VIP travel for honorary officers of the Society and special guests.
● Coordinates event planning, i.e. offsite sessions, communication sessions, town halls, etc.
● Acts as the CEO's delegate for email and phone mail, handles and forwards issues, prioritizing as necessary.
● Prepares routine general correspondence, company documents, letters, reports, memorandums, minutes, and presentations.
● Coordinates and administers all requirements and maintains appropriate records, including preparing and verifying expense claims and invoices, monthly audit reconciliation of travel and other expenses, supplies, telecommunications, equipment and premises requirements.
● Greets visitors to the CEO's office and responds to routine inquiries.
● Excellent interpersonal, organizational and communication skills.
● Ability to balance priorities between multiple projects.
● Primary staff support for the Executive Committee, the Finance Committee, the Canadian Geographic Enterprises Management Committee, the Board of Governors and the annual general meeting of the College of Fellows
● Primary staff support for the Society's honorary fellows and medals program, including serving as liaison with the Royal Canadian Mint to arrange for the production and delivery of medals.
Qualifications
● Bachelor's degree in administration, business, or equivalent field(s), or equivalent experience
● Minimum of 5 years of direct experience supporting senior level executive(s) in all areas of executive support & office/department administration.
● Flexibility & ability to adapt to rapidly changing priorities & an openness to assist wherever needed.
● Good organizational skills, initiative and ability to work independently and balance priorities.
● Accurate and efficient administration skills and strong attention to detail.
● Excellent interpersonal and communication skills.
● Advanced computer literacy MS Office (Excel, Word, Outlook, PowerPoint).
● Ability to work with people at all levels in the organization in a professional and courteous manner, and to develop and leverage professional working relationships.
