- Health and dental benefits
- Hybrid 2 days in office
- 4 weeks' vacation
- 8 paid sick days
- Floater days
- Summer days
- Every Friday afternoon off paid
- Pension
- RRSP Match
- Learning and development
- Health and wellness programs
- Excellent work life balance
- Professional development
- Plans, manages and directs the business of the office of the President/CEO
- Organizes and manages an active calendar including scheduling meetings, engagements and appointments
- Arranges all logistics for meetings/events – travel, accommodation, equipment and catering
- Records and distributes minutes
- Manages incoming correspondence by prioritizing and determining appropriate course of action
- Anticipates problems, critical issues and opportunities as they arise and advises the President/CEO accordingly
- Responsible for leading the organization of all Board of Directors, Executive Committee and other Senior Volunteer meetings
- Develops agendas and prepares meeting packages for Board of Directors, Executive and all other Senior Volunteer meetings/retreats and manages distribution to ensure participants receive material in advance of the meeting
- Responsible for attending all Board of Directors, Executive Committee Meetings, and other Senior Volunteer meetings/retreats, recording and transcribing minutes
- Manages and fosters relationship with clients, partners and stakeholders
- Responsible for managing the organizational policy framework and ensuring that departments fulfill their duties in relationship to the policy framework
- Work closely with Human Resources to plan and execute annual recognition event for staff
- Other administrative duties as required
- Minimum 3 years' experience as an Executive Assistant, including meeting coordination, and materials preparation
- Previous notforprofit experience considered an asset
- Experience working in a fast paced, high stress environment
- Experience working with volunteers and supporting senior volunteers
- Strong and accurate minute taking and transcribing abilities
- Excellent organizational and prioritization skills
- Ability to manage multiple ongoing projects concurrently
- Strong English written and oral communication
- Technically and technologically competent, especially with electronic and virtual meeting platforms
- Must have indepth knowledge of various software programs (
- Autonomous
- Team player attitude who will support the operations wherever needed
- Ability to thrive in a fastpaced, confidential, and sensitive environment and work effectively under pressure to meet set deadlines
-
Executive Assistant
1 week ago
Cooperation Canada Ottawa, CanadaFull professional competence in both of Canada's official languages is required - all staff at Cooperation Canada are bilingual and meetings are routinely held in both languages. This will be tested during the recruitment._ · **ABOUT THE ORGANIZATION** · **Who is the Executive As ...
-
Executive Assistant
3 weeks ago
CB Canada Ottawa, CanadaRef ID: · Classification: Executive Assistant · Compensation: $23.75 to $27.50 hourly · Robert Half is looking for an articulate, Executive Assistant to maintain various administrative duties for executive management in a high profile company within the Non-Profit industry. You ...
-
Executive Assistant
1 week ago
Parliament of Canada Ottawa, Canada Full timeJob Description · The office of a Conservative Member of Parliament is seeking an executive assistant to support his Parliament Hill office. The position plays a pivotal role in supporting the day-to-day operations of the Hill office and provides essential support to the in vario ...
-
Executive Assistant
5 days ago
Marcus & Millichap Ottawa, Canada Full timeTop performing and award-winning Brokerage team seeking an Executive Assistant to support a Senior Managing Director Investments of Marcus & Millichap based in Ottawa . Executive needs a true right hand to handle daily operations allowing him to operate at his peak performance. ...
-
Executive Assistant
3 weeks ago
EY Ottawa, CanadaThe opportunity · We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs who support our Partners and are a key part of our Core Business Services team. We keep our organization running strong by working to deliver ...
-
Executive Assistant
4 weeks ago
Express Employment Professionals - Ottawa East Ottawa, ON, CanadaOur exclusive client, an international charitable organization, is looking for an experienced Executive Assistant to support the Chief Executive Officer (CEO). The role of the Executive Assistant is to identify, develop and implement processes to increase efficiencies within the ...
-
Executive Assistant(Bilingual)
3 weeks ago
Adecco Canada Ottawa, Canada Temporary/ContractAdecco is currently recruiting for an Executive Assistant for a 1-year Onsite contract with a possibility of extension. This role is with our client in downtown Ottawa, ON. The Candidate must have a valid Reliability Clearance. · The Executive Assistant will have the following re ...
-
Executive Assistant
3 weeks ago
EightSix Network Inc Ottawa, ON, CanadaExpress Employment Professionals - Ottawa East · Our exclusive client, an international charitable organization, is looking for an experienced Executive Assistant to support the Chief Executive Officer (CEO). The role of the Executive Assistant is to identify, develop and impl ...
-
Executive Assistant
3 weeks ago
Randstad Ottawa, ON, CanadaBilingual Senior Executive Assistant · Monday to Friday · Parking included · Fully Bilingual French and English · Downtown · Our client, a great Union is looking for a highly skilled, bilingual, very professional and hard working experienced administrative professional. · M ...
-
Bilingual Executive Assistant
1 week ago
Randstad Canada Ottawa, Canada PermanentBilingual Executive Assistant · 6 months contract · Kanata area · 40 hours a week : Monday to Friday ; 8.30 to 4.30 with one day from home · 22 to 24$/h · Parking Included · Career growth opportunities · Our client is looking for a bilingual professional and hard working experie ...
-
The Canadian Nurses Protective Society (CNPS) Ottawa, CanadaExecutive Assistant · ABOUT US · The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian province ...
-
Executive Assistant to Board Directors
2 weeks ago
Indigenous Centre for Cumulative Effects Ottawa, Canada Full timeABOUT YOU · You are an experienced, highly organized individual with a deep commitment to supporting Indigenous communities. You are well-versed in corporate governance and are at ease when managing digital tools. Though your primary role is as board secretary, you're capable of ...
-
Executive Administrative Assistant
2 weeks ago
Votre Directeur général/ Our Executive Director Gatineau, Canada_English follows French_ · **Quelle est l'opportunité ?** · Nous sommes actuellement à la recherche d'un administrateur bilingue (français et anglais), ayant de l'expérience dans le domaine du soutien administratif, afin de fournir une assistance à une clientèle exigeante. · Il s ...
-
The Canadian Nurses Protective Society (CNPS) Ottawa, CanadaExecutive Assistant ABOUT US The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces an ...
-
Executive Assistant(Bilingual)
3 weeks ago
Adecco Canada Ottawa, ON, CanadaAdecco is currently recruiting for an Executive Assistant for a 1-year Onsite contract with a possibility of extension. This role is with our client in downtown Ottawa, ON. The Candidate must have a valid Reliability Clearance. · The Executive Assistant will have the followin ...
-
The Canadian Nurses Protective Society (CNPS) Ottawa, CanadaExecutive Assistant · ABOUT US · The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian prov ...
-
The Canadian Nurses Protective Society (CNPS) Ottawa, ON, CanadaExecutive Assistant ABOUT USThe Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and ...
-
Executive Assistant, Department Head
2 weeks ago
City of Ottawa Ottawa, Canada 1 Temporary Full time Position (Up to 2 years)Requisition ID: 12465 · Department: Office of the City Clerk · Employment Type: 1 Temporary Full Time Position (Up to 2 years) · Work Hours: 35 hours per week · Affiliation: Non Union/Non MPE · Salary Information: $66, $78,027.04 annually (2024 rates of pay) · Location: 110 La ...
-
Bilingual Executive Assistant
3 weeks ago
Quality Staffing Pro Gatineau, CanadaOne of our Government clients (PUBLIC SAFETY CANADA in OTTAWA, ONTARIO) is in search of 1 (French) Bilingual Executive Assistant for the Assistant Deputy Minister's Office. This role is on a contract basis on a 1 year contract. MUST SPEAK FRENCH FLUENTLY. · Candidate is responsib ...
-
Bilingual Executive Assistant
3 weeks ago
Quality Staffing Pro Gatineau, CanadaJob Description · One of our Government clients (PUBLIC SAFETY CANADA in OTTAWA, ONTARIO) is in search of 1 (French) Bilingual Executive Assistant for the Assistant Deputy Minister's Office. This role is on a contract basis on a 1 year contract. MUST SPEAK FRENCH FLUENTLY. · Cand ...
Executive Assistant - Ottawa, Canada - Express Employment Professionals - Ottawa East
Description
Our exclusive client, an international charitable organization, is looking for an experienced Executive Assistant to support the Chief Executive Officer (CEO).
The role of the Executive Assistant is to identify, develop and implement processes to increase efficiencies within the CEO's office including supporting and serving as the liaison to the Board of Directors, Executive Committee and Standing Committees of the Board.
Why work for this organization?Duties may include, but are not limited to:
Required skills and qualifications:
Microsoft Office:
Word, Excel , PowerPoint and MS Dynamics 365)
Salary:
$62,000 - $70,000 per year; commensurate on experience
If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume.
We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.
Executive Assistant professionals in Ottawa
-
Dorian Santoir
Illustrator / Concept artist
-
Sarah Charity
Administrator turned Graphic Designer
-
Saira Sajjad
Admin and Visa Assistant
-
Andre Rivard
Director, Commercial Investments and Financing
-
Ashley Beun
Sales Representative
-
Andrea Vost
Property Manager/Administrator, Assistant, Admin