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    Accounting Administrator - Markham, Canada - Change Connect

    Change Connect
    Change Connect Markham, Canada

    Found in: beBee S2 CA - 2 weeks ago

    Default job background
    Full time
    Description
    Our client, an industry-leading visual communications company, is seeking an
    Accounting Administrator to join their team. Reporting to the Controller.

    He or she will be responsible for full-cycle Accounts Payable and Account Receivable tasks, including managing and coordinating the provision of general accounting and reporting services.

    The Accounting Administrator oversees day-to-day and month-end accounting, reporting, analysis and control activities.


    Job Description

    Primary Responsibilities
    Duties include, but are not limited to and subject to change upon review:


    • Perform the day-to-day processing of accounts payable and receivable to ensure finances are maintained in an effective, up-to-date and accurate manner
    • Receive and verify invoices against purchase orders, seeking approvals when necessary
    • Verify that transactions comply with financial policies and procedures
    • Prepare batches of invoices for data entry
    • Manage the weekly cheque run; obtain Controller's approval and appropriate sign-offs
    • Establish strong relationships with vendors and clients, and maintain updated vendor/client files
    • Maintain up-to-date billing system and various invoice procedures per client
    • Carry out consistent follow-up on collections each week, and record activities in a shared spreadsheet
    • Prepare daily bank deposits
    • Investigate and resolve customer queries through the reconciliation of accounts and process adjustments
    • Monitor customer account details for non-payments, delayed payments, and other irregularities
    • Maintain accounts receivable customer files, both permanent and current orders
    • Communicate with customers via phone, email, mail or personally
    • Send out monthly statements to clients via email or mail
    • Provide various analysis reports on customer activity as requested
    • Answer telephone and electronic inquiries, relaying telephone calls and messages within the company
    • Assist Finance department with filing invoices, matching POs, and verifying billing
    • Other duties assigned by supervisor

    Skills and Experience

    • At least 2-3 years of full-cycle accounting experience
    • University or college degree in Accounting/Finance
    • Advanced knowledge of Microsoft Office, Outlook, Work & Excel
    • Must have experience with Sage ERP and/or ACCPAC
    • Must be able to effectively communicate in English
    • Criminal Background check prior to employment is mandatory
    • Must be fully vaccinated against COVID-19, subject to any valid medical or religious exemption from
    vaccination


    Key Competencies

    • Able to take initiative
    • Strong attention to detail & strong communication
    • Strong organizational, planning and problem-solving skills
    • Strong interpersonal and soft skills
    • Able to work well independently and as part of a team
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