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Winnipeg

    Faculty and Formation Project Coordinator - Winnipeg, Canada - Johnson & Johnson

    Johnson & Johnson
    Johnson & Johnson Winnipeg, Canada

    3 days ago

    Default job background
    Part time
    Description

    We're looking for a Project Coordinator to join our Formation, Faculty, and Theological Foundations (F3) team

    Reporting directly to the Manager of Formation Strategy, you will provide high-level executive support to the Director, the Manager of Faculty Relations and Development, and other core and affiliate faculty. In this role, you will provide logistical support, facilitate communication, and streamline internal efficiency to maximize the time of the team and Faculty. In addition, you will support the F3 Team with project management, seeing projects from initiation through execution so that project goals are met and the project stays on budget. As the point of contact for F3 projects, you'll be asked to facilitate cross-team coordination and communicate with key stakeholders. Lastly, you will support special projects as initiated by the F3 Director.

    What You'll Do...

    • Supervise F3 team projects and coordinate all team members to keep workflows on track; review project RASCI to coordinate with external project leads to align project schedules, milestones, task due dates and estimated hours, and translate to projects in Asana.
    • Schedule and participate in F3 team project meetings; document and follow-up on important action items and decisions.
    • Act as gatekeeper and liaison for communication to the Director and Faculty's schedules.
    • Complete a broad variety of administrative tasks for the F3 and faculty including but not limited to: communicating with faculty, managing calendar appointments for select Core Faculty members, composing and preparing correspondence, arranging travel plans and itineraries, and compiling documents for meetings, projects and events.
    • Work with F3 Team to obtain individualized insight of each Faculty member's work and their individual working/teaching styles and expertise in order to serve and represent them effectively to other programs in CAC being able to anticipate needs, prepare for problems and create back-up plans.
    • Manage documentation process for the department, including organization/integrity/maintenance of shared file servers and filing/organization of outstanding contracts and royalty agreements.
    • Maintain a high level of confidentiality and decorum.

    Why You're Right For the Job...

    • You have a commitment to a high quality of work. Your work is accurate, thorough, on-time and neat.
    • You work efficiently and effectively in a specified period of time.
    • You have the ability to carry out tasks independently. You seek out assignments and proactively assume additional duties.
    • As an innovator, you propose new ideas and find better ways of doing things to improve operations.
    • You demonstrate appropriate and proper judgment and decision-making skills.
    • You work harmoniously with others in getting a job done and are ready to respond positively to instructions and procedures.
    • You're punctual, reliable, trustworthy and persistent.
    • You're an effective coordinator, and you are able to manage agreements within and across departments.
    • You're sincere, reliable, and competent. You're able to foster and build trust and work to rebuild trust when it is broken.

    Requirements

    • Bachelor's degree or equivalent experience required.
    • Strong written and oral communication skills.
    • 3-5 years of project coordination experience and administrative support.
    • Proficient with office management systems, Microsoft Office (Outlook, Word, Excel, and Power Point).
    • The ability to quickly learn the basics of the CAC's educational offerings, teaching, and landscape, with the intention to move from mission curiosity to mission competence.
    • Experience at email and calendar systems, such as Outlook.
    • Experience with video and teleconference tools, such as Zoom.
    • Experience with enterprise resource planning systems and tools such as Teams, Asana and Salesforce, preferred.
    • Experience exercising discretion and confidentiality.

    Application and Job Specifications

    Please apply for this job directly by providing your resume and other specified details to be considered for the job opportunity. Because of the high volume of interest, we are not able to process applications or respond to inquiries unless they come through the online application system.

    This is an exempt, full time position scheduled to begin as soon as possible. Ideally, this position works on-site in our Albuquerque office, but remote candidates will also be considered for this position. We offer a competitive compensation and benefits package for full-time staff positions.

    At CAC, we are pleased to offer a salary range of $48, ,500 (based on experience) for this position. CAC salaries are one part of a generous total rewards package that also includes industry-leading flexibility, benefits, and paid leave. Salaries are established based on a grade system designed to ensure competitiveness with industry standards as well as pay equity. Final salary will be determined based on the specific qualifications of the candidate in relation to the salary grade and predetermined criteria.

    Our commitment to pay transparency and fairness reflects both our values and our dedication to fostering an inclusive and equitable work environment. We look forward to the possibility of working together in a supportive and rewarding environment.

    We are an Equal Employment Opportunity (EEO) Employer

    We believe that diversity makes us better. The CAC welcomes and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, race, color, national origin, ancestry, religion, gender and gender identity, sexual orientation, family medical history or genetic information, pregnancy, parental status, military service, veteran status, citizen status, political affiliation, disability status, or any other non-merit based factor.

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