Jobs
>
Winnipeg

    School Assistant Admin Secretary - Winnipeg, Canada - Pembina Trails School Division

    Pembina Trails School Division
    Pembina Trails School Division Winnipeg, Canada

    2 weeks ago

    Default job background
    Full time
    Description

    ALL DOCUMENT ATTACHMENTS MUST BE IN PDF FORMAT FOR YOUR APPLICATION TO BE CONSIDERED

    SCHOOL ASSISTANT ADMINISTRATIVE SECRETARY

    7 HOURS/DAY

    START DATE: September 3, 2024

    JOB DESCRIPTION

    POSTION FOCUS

    Under the supervision of the principal and with work coordinated by the School Administrative Secretary, the School Assistant Administrative Secretary is responsible for contributing to the harmonious and efficient operation of the office and providing services in support of the school's activities.

    PRIMARY DUTIES

  • Assists the Administrative Secretary to ensure the efficient operation of the school office
  • Assumes the responsibilities of the Administrative Secretary in their absence
  • Ensures confidentiality of school documents, records, correspondence, verbal information and other sensitive material
  • Processes and maintains materials as required (i.e. student records, report cards, student grades, and timetables)
  • Responsible for submission of timesheets, absence reports, sub reports and general management of SFE (SmartFind Express)
  • Receives processes and/or maintains confidential material for school administration
  • Supports school administration in preparing Emergency Preparedness Plan
  • Maintains an emphasis on the importance of good public relations and ensures that the office activities reflect this emphasis
  • Greets visitors, determines needs and responds appropriately
  • Answers telephone, relays/takes messages and responds appropriately to requests for information
  • Supports school visitor access protocol
  • Management and distribution of mail for consideration by administration and staff
  • Composes correspondence for administration
  • Prepares routine correspondence, reports, notices, newsletters, memos and agendas
  • Creates and maintains email groupings
  • Submit IT work orders
  • Troubleshoot and process service requests for photocopier(s) and printers
  • Registration for Provincial Exams (where applicable)
  • Correspondence, data entry and scheduling of appointments for Parent Teacher Conferences
  • Prepares monthly/yearly enrolment reports
  • Correspondence, scheduling, screening calls, prime support for school administration
  • Support Field Trip planning and organization (permission slips, booking buses, etc.)
  • Monitors and manages staff/student parking assignments
  • Helps to care for sick and injured students and administers basic First Aid when required
  • Maintains appropriate First Aid supplies in collaboration with WPSH
  • Processes accident reports, WCB claims, in compliance with Divisional requirements
  • Liaise with Admin Office Staff
  • Other office duties as may be assigned from time to time by school administration

    • RECORDS MANAGEMENT

  • Registration of new students – secure verification (proof of identity and address, Birth Certificate, immigration status as applicable)
  • Registration of courses and communication to staff of new enrollment
  • Requesting and sending CUM files in accordance with Divisional policy
  • Ensure accurate student attendance records
  • Create Proof of Enrollment Letters as requested
  • Maintenance of Mayet student information
  • Configure Mayet for current teacher/room/course assignments
  • Pupil File management through Records Management protocol
  • Process Out of Catchment/Division Schools of choice applications
  • Annual Photo Release and Technology Acceptable Use Forms, distribution and management
  • Create necessary reporting for September 30th submissions to Division Office/Manitoba Government

    • URIS

  • Management of URIS plans with nurse
  • Distribution of medication as required by URIS plan and supporting documentation
  • Identify medical needs and ensure proper paper work is processed
  • Maintain filing system for current and expired health care plans
  • Ensure proper storage of medication
  • Assist in arranging for any immunizations by WHRA as applicable
  • Ensure staff are made aware of student medical needs and treatment plan

    • PREFERRED QUALIFICATIONS

  • Relevant post-secondary education or equivalent
  • Minimum two years' experience in related field
  • Ability to work cooperatively as a team member
  • Accounting experience preferred
  • Excellent oral and written communication skills
  • A demonstrated ability to establish rapport with students, staff and parents
  • Microsoft Office and technology experience applicable to an office environment
  • Ability to prioritize work in a fast paced environment and meet deadlines
  • Effective word processing skills, ideally 50 wpm minimum

    • Pembina Trails School Division is committed to removing barriers to ensure employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact : ao-humanresources-

    Pembina Trails School Division is committed to the principles of equity, diversity and inclusion. We encourage applications from members of equity-deserving groups with diverse abilities, backgrounds, cultures, and identities.

  • PEMBINA TRAILS SCHOOL DIVISION

    Admin Secretary/accounting Clerk

    1 day ago

    PEMBINA TRAILS SCHOOL DIVISION Winnipeg, Canada

    Pembina Trails School Division has two permanent half-time positions (Admin Secretary and Accounting Clerk) within the Secretary-Treasurer Department which will be combined for full-time hours for one person. · **POSITION TITLE**:Admin Secretary · **DEPARTMENT: Secretary-Treasure ...

  • Pembina Trails School Division

    School Assistant Admin Secretary

    3 weeks ago

    Pembina Trails School Division Winnipeg, Canada Part time

    ALL DOCUMENT ATTACHMENTS MUST BE IN PDF FORMAT FOR YOUR APPLICATION TO BE CONSIDERED · SCHOOL ASSISTANT ADMINISTRATIVE SECRETARY · 1.75 HOURS/DAY · START DATE: September 3, 2024 · JOB DESCRIPTION · POSTION FOCUS · Under the supervision of the principal and with work coordina ...

  • Pembina Trails School Division

    Temporary School Assistant Admin Secretary

    1 week ago

    Pembina Trails School Division Winnipeg, Canada Part time

    ALL DOCUMENT ATTACHMENTS MUST BE IN PDF FORMAT FOR YOUR APPLICATION TO BE CONSIDERED · TEMPORARY SCHOOL ASSISTANT ADMINISTRATIVE SECRETARY (Bilingual preferred - French & English ) · 3.5 HOURS/DAY · START DATE: September 3, 2024 · END DATE: December 20, 2024 · *THIS POSITION I ...

  • Mynt Dental

    Dental Receptionist

    2 weeks ago

    Mynt Dental Winnipeg, Canada

    Mynt dental is seeking a reception/admin position 5 days/week · We are looking for an enthusiastic, team player, with strong communication skills. Admin/experience strongly preferred. Busy, fast paced clinic with room for growth. · Responsibilities include: accounts receivable, b ...

  • Centre de Santé Saint-Boniface

    Administrative Secretary

    3 weeks ago

    Centre de Santé Saint-Boniface Winnipeg, Canada

    **Requisition ID**: 356829 · **Position Number**: · **Posting End Date**: April 12, 2024 · **City**: Winnipeg · **Employer**: St. Boniface Hospital · **Site**: St. Boniface Hospital · **Department / Unit**: Medicine Admin · **Job Stream**: Clinical Support · **Union**: Non Union ...

  • St. Boniface Hospital

    Secretary

    3 weeks ago

    St. Boniface Hospital Winnipeg, Canada

    **Requisition ID**: 342258 · **Position Number**: · **Posting End Date**: August 9, 2023 · **City**: Winnipeg · **Work Location**: St. Boniface Hospital · **Department / Unit**: Nephrology - Admin · **Job Stream**: Non-Clinical · **Union**: CUPE-FS-WCHREO · **Anticipated Start D ...

  • St. Boniface Hospital

    Administrative Secretary

    3 weeks ago

    St. Boniface Hospital Winnipeg, Canada

    **Requisition ID**: 340607 · **Position Number**: · **Posting End Date**: July 12, 2023 · **City**: Winnipeg · **Site**: St. Boniface Hospital · **Work Location**: St. Boniface Hospital · **Department / Unit**: Infectious Diseases - Admin · **Job Stream**: Non-Clinical · **Union ...

  • St. Boniface Hospital

    Administrative Secretary

    2 weeks ago

    St. Boniface Hospital Winnipeg, Canada

    **Requisition ID**: 342577 · **Position Number**: · **Posting End Date**: August 16, 2023 · **City**: Winnipeg · **Site**: St. Boniface Hospital · **Work Location**: St. Boniface Hospital · **Department / Unit**: Infectious Diseases - Admin · **Job Stream**: Non-Clinical · **Uni ...

  • St. Boniface Hospital

    Secretary

    2 weeks ago

    St. Boniface Hospital Winnipeg, Canada

    **Requisition ID**: 349227 · **Position Number**: · **Posting End Date**: December 4, 2023 · **City**: Winnipeg · **Site**: St. Boniface Hospital · **Work Location**: St. Boniface Hospital · **Department / Unit**: Pharmacy Admin · **Job Stream**: Non-Clinical · **Union**: CUPE · ...

  • St. Norbert Personal Care Home Inc.

    Administrative Assistant

    2 weeks ago

    St. Norbert Personal Care Home Inc. Winnipeg, Canada

    **Responsibilities Include**: · - Answer and direct phone calls · - Organize and schedule meetings and appointments · - Assist in the preparation of regularly scheduled reports · - Maintain supplies inventory by checking stock to determine inventory level; anticipating needed sup ...

  • Pan Am Clinic

    Secretary - Repost

    1 week ago

    Pan Am Clinic Winnipeg, Canada

    **Requisition ID**: 353788 · **Position Number**: · **Posting End Date**: Open Until Filled · **City**: Winnipeg · **Employer**: St. Boniface Hospital · **Site**: St. Boniface Hospital · **Department / Unit**: Mental Hlth - Admin · **Job Stream**: Non-Clinical · **Union**: CUPE ...

  • St. Boniface Hospital

    Secretary

    3 weeks ago

    St. Boniface Hospital Winnipeg, Canada

    **Requisition ID**: 353788 · **Position Number**: · **Posting End Date**: February 19, 2024 · **City**: Winnipeg · **Employer**: St. Boniface Hospital · **Site**:St. Boniface Hospital · **Department / Unit**: Mental Hlth - Admin · **Job Stream**: Non-Clinical · **Union**: CUPE · ...

  • Health Sciences Centre

    Secretary 3

    2 weeks ago

    Health Sciences Centre Winnipeg, Canada

    **Requisition ID**: 331792 · **Position Number**: · **Posting End Date**: Please enter the posting end date · **City**: Winnipeg · **Site**: Health Sciences Centre · **Work Location**: Health Sciences Centre · **Department / Unit**: Psychiatry Clin Admin Child & Adolescent · **J ...

  • St. Boniface Hospital

    Administrative Assistant

    1 week ago

    St. Boniface Hospital Winnipeg, Canada

    **Requisition ID**: 341155 · **Position Number**: · **Posting End Date**: July 24, 2023 · **City**: Winnipeg · **Site**: St. Boniface Hospital · **Work Location**: St. Boniface Hospital · **Department / Unit**: Mental Hlth Admin / Support · **Job Stream**: Non-Clinical · **Union ...

  • St. Boniface Hospital

    Administrative Assistant

    1 week ago

    St. Boniface Hospital Winnipeg, Canada

    **Requisition ID**: 354493 · **Position Number**: · **Posting End Date**: March 1, 2024 · **City**: Winnipeg · **Employer**: St. Boniface Hospital · **Site**:St. Boniface Hospital · **Department / Unit**: Mental Hlth Admin / Support · **Job Stream**: Non-Clinical · **Union**: No ...

  • Health Sciences Centre

    Secretary 3

    2 weeks ago

    Health Sciences Centre Winnipeg, Canada

    **Requisition ID**: 354087 · **Position Number**: · **Posting End Date**: February 15, 2024 · **City**: Winnipeg · **Employer**: Shared Health · **Site**:Health Sciences Centre · **Department / Unit**: Facility Management Admin - HSC · **Job Stream**: Non-Clinical · **Union**: C ...

  • Seven Oaks School Division

    School Administrative Assistant

    2 weeks ago

    Seven Oaks School Division Winnipeg, Canada

    **Job Summary** · **THE SEVEN OAKS SCHOOL DIVISION** · **School Administrative Assistant - École Rivière-Rouge** · This is a full time (7 hours/day) indefinite term position at École Rivière-Rouge, effective as mutually agreed. · École Rivière-Rouge is a Kindergarten to Grade 5 F ...

  • City of Winnipeg

    Clerk B

    1 week ago

    City of Winnipeg Winnipeg, Canada

    Under general supervision, the Clerk B — General services is responsible for providing clerical support to the Environmental Standards Division, including entering data into various program databases, typing reports, filing and archiving information, preparing various corresponde ...

  • Manitoba Government

    Administrative Assistant to The Deputy Minister

    3 weeks ago

    Manitoba Government Winnipeg, Canada

    **Administrative Assistant to the Deputy Minister (Open Until Filled)**: · AYD Admin Secretary to Deputy Minister · Regular/full-time · Various Departments · Deputy Minister's Office · Winnipeg MB · Advertisement Number: 42613 · Salary(s): AYD $51, $59,595.00 per year · Closing D ...

  • (CAHRD) Centre for Aboriginal Human Resource Development Inc.

    Reception/admin

    2 weeks ago

    (CAHRD) Centre for Aboriginal Human Resource Development Inc. Winnipeg, Canada

    **POSITION: RECEPTION/ADMIN** · **DEPARTMENT**:ABORIGINAL COMMUNITY CAMPUS · **COMPETITION NUMBER**: 2024ACC-RA02 · **APPLICATION DEADLINE**:4:00 p.m., Friday, April 26, 2024 · **SALARY/WAGE**:$18.80 to $19.80 per hour · **POSITION TYPE**: Permanent, full-time, 37.5 hours per wee ...