Jobs
>
Executive Assistant
>
Toronto

    Executive Assistant - Toronto, ON, Canada - Baycrest

    Baycrest
    Baycrest Toronto, ON, Canada

    1 week ago

    Default job background
    Description

    EXECUTIVE ASSISTANT

    FULL TIME

    Position Type:
    Permanent Full-time


    Shift Type:
    Days shift with some weekends (subject to change)

    Bi-Weekly Hours: 70 Hours

    Hours of Work: 7 hrs/shift


    Baycrest is a global leader in aging and brain health through research, innovation, care and education, working to defeat dementia and create a world where every older adult enjoys a life of purpose, inspiration and fulfilment.


    The Executive Assistant will support the Chief, Financial and Operation Officer, Chief, Events and Sponsorship, as well as Director, Marketing.


    Proactively manages and maintains complex electronic calendar and schedule for the Chief Financial and Operation Officer, Chief Events and Sponsorship, Director Marketing based on their business priorities and projects.

    Proactively prepares meeting materials, and arranges for catering, room (virtual and real) and equipment bookings as needed.

    Provides support to divisional, corporate and Board level committees including meeting coordination, minutes and preparation and the distribution of materials and agendas.

    Provides support to divisional management meetings, including organizing agenda, assigning action items and monitoring action resolution.
    Ensures payroll timesheets are accurately completed and submitted in a timely manner.

    Registers and organizes travel arrangements and accommodation for the Chief Financial and Operation Officer, Chief Events and Sponsorship and Director Marketing when attending conferences, seminars and retreats.

    Five (5) years' experience providing executive support to C-Level Executives, Boards and Committees
    Post-secondary education in a related discipline or the equivalent combination of education and work experience
    Previous experience in a non-profit organization, particularly a complex health care facility (Long-Term Care facility or other health care facility) is an asset
    Excellent computer and keyboarding skills including proficiency in Microsoft Office, including Word, Outlook, Excel, PowerPoint and Publisher
    Please submit your application online through the Baycrest intranet. Please submit your application online by clicking the Apply button below.


    It is a condition of employment that new employees provide proof that they are fully vaccinated against COVID-19 prior to the start date of employment.

    This means that all new employees must have received all required doses of a COVID-19 vaccine approved by Health Canada at least 14 days prior to their start date.

    Applicants who have appropriate written proof of a medical reason, or a reason pursuant to the Ontario Human Rights Code, for not being fully vaccinated against COVID-19 may provide such documentation to the Human Resources department.

    Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA').

    If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at .All successful candidates will be required to complete a police reference check/vulnerable sector screen and submit proof of two doses of vaccination against COVID-19, unless exempt.

  • CT Real Estate

    Executive Assistant

    1 week ago

    CT Real Estate Toronto, Canada

    **What you'll do** · - Proven track record in an administrative role · - High degree of professionalism, business maturity, common sense and good judgement · - Strong organization skills and attention to detail and accuracy · - Flexibility and able to thrive in a fast-paced envir ...

  • Colas Rail UK

    Mcasphalt Office Manager/ Executive Assistant

    1 week ago

    Colas Rail UK Toronto, Canada

    Profil- L'assistant(e) exécutif (ve) /responsable de bureau soutient les cadres dans toutes les fonctions administratives, y compris la coordination des voyages, la planification des réunions, les dépenses, la tenue des contacts et des notes de réunions ainsi que la participation ...

  • Meridian OneCap Credit Corporation

    Executive Assistant

    2 days ago

    Meridian OneCap Credit Corporation Toronto, Canada

    **_At Meridian _**_our aspiration is to integrate our purpose into everything we do for people, the planet, and communities. We believe that our greatest opportunity is to create opportunity and meet people where they are_**_. · - ** · **About This Opportunity** · **Is this role ...

  • Sinai Health

    Executive Assistant

    1 week ago

    Sinai Health Toronto, Canada

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. Since 2015, we have provided excellent and compassionate care in hospital, community and home. Comprised of Mount S ...

  • The Royal Canadian Yacht Club

    Executive Assistant

    2 days ago

    The Royal Canadian Yacht Club Toronto, Canada

    **SUMMARY**: · We are seeking an experienced, highly organized, focused individual who thrives in an energized environment to provide outstanding support, playing a critical role in assisting the Board of Directors as well as the Senior Leadership Team through collaboration and a ...

  • Spin Master Ltd

    Executive Assistant

    6 days ago

    Spin Master Ltd Toronto, Canada

    Are you a kid at heart looking to build a career with a leading global children's toy, entertainment and digital gaming company? · At Spin Master, our unwavering commitment to open mindedness, integrity and innovation is a great part of what has made us an industry leader. How do ...

  • Choice Properties

    Executive Assistant

    1 week ago

    Choice Properties Toronto, Canada

    **Location**: · 22 St. Clair Avenue East, Toronto, Ontario, M4T 2S5 · **Executive Assistant to CFO & SVP, Finance** · Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properti ...

  • E2Gold Inc.

    Executive Assistant

    2 days ago

    E2Gold Inc. Toronto, Canada Part time

    **Role Summary**: · - Maintain a filing system on SharePoint · - Assist with SharePoint organization · - Maintain 'office' procedures · - Handle requests and queries from senior managers · - Organize and schedule appointments · - Assist in the preparation of regularly scheduled r ...

  • Choice Properties REIT

    Executive Assistant

    1 week ago

    Choice Properties REIT Toronto, Canada

    Location: · 22 St. Clair Avenue East, Toronto, Ontario, M4T 2S5 · Executive Assistant to President & CEO · Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties' portfol ...

  • CGI

    Executive Assistant

    6 days ago

    CGI Toronto, Canada

    Insights you can act on · While technology is at the heart of our clients' digital transformation, we understand that people are at the heart of business success. · When you join CGI, you become a trusted advisor, collaborating with colleagues and clients to bring forward actiona ...

  • Rabobank

    Executive Assistant

    1 week ago

    Rabobank Toronto, Canada

    Rabobank Canada is looking for an energetic and enthusiastic Executive Assistant to join our team · **Our Shared Future**: · **The Executive Assistant helps to make sure the Canada Branch runs efficiently.** · **_ You and Your Job_** · As an Executive Assistant you will be succes ...

  • Holland Bloorview Kids Rehabilitation Hospital

    Executive Assistant

    2 days ago

    Holland Bloorview Kids Rehabilitation Hospital Toronto, Canada

    **Position**: Executive Assistant · **Status**: Regular, Full-Time (1.0 FTE) · **Start Date**: January 2, 2023 · **Supervisor**: Evdokia Anagnostou · **Program**: BRI · Reporting to the Vice President, Research, the Executive Assistant position supports the Vice President and oth ...

  • Peoples Group

    Executive Assistant

    2 days ago

    Peoples Group Toronto, Canada

    **About us**: · Peoples Group is a boutique Financial Institution with offices located in Vancouver, Calgary, Toronto, and Montreal that has been in the Canadian marketplace for over 35 years. Our mission is to exceed our customers' expectations by providing exceptional customer ...

  • Joe Fresh

    Executive Assistant

    1 week ago

    Joe Fresh Toronto, Canada

    All referred applicants must first be submitted through Workday by a current Loblaw Colleague._ · Founded in 2006, Joe Fresh is a leading source for modern style and accessible design, offering comprehensive lifestyle collections for men, women and children. Joe Fresh delivers qu ...

  • Heart & Stroke

    Executive Assistant

    2 days ago

    Heart & Stroke Toronto, Canada

    **Who we are** · At Heart & Stroke our mission is to promote health, save lives and enhance recovery. We are committed to a culture that exemplifies our core values: champion health, practice humility, embrace change, drive impact, learn and grow and be heartfelt as we work toget ...

  • PeopleSoft Upgrade Services Inc

    Executive Assistant

    1 week ago

    PeopleSoft Upgrade Services Inc Toronto, Canada

    **Responsibilities** · - Assisting preparation of business plan, marketing materials, and business web site construction · - Assisting recruiting of new employees and building of a strong and successful team · - Effectively executed on a diverse range of management level support ...

  • York University

    Executive Assistant

    1 week ago

    York University Toronto, Canada

    **Purpose**: · York University's department of Athletics and Recreation is on a mission to transform the people we engage by leading the creation of a proud engaged campus. Dedicating ourselves to excellence. Investing in leaders and championing physical activity, sport and welln ...

  • Sun Life

    Executive Assistant

    4 days ago

    Sun Life Toronto, Canada

    You are as unique as your background, experience and point of view. Here, you'll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspir ...

  • Integrity Roofers Ltd.

    Executive Assistant

    1 week ago

    Integrity Roofers Ltd. Toronto, Canada

    Integrity Roofers is a licensed, certified and insured roofing company serving residential and commercial property owners in Toronto and the GTA. Grounded in our ethics and principles as people and as a company, we provide roofing services that are professionally executed and fai ...

  • Canada Life Assurance Company

    Executive Assistant

    6 days ago

    Canada Life Assurance Company Toronto, Canada

    Executive Assistant · **Description**: · - Career Level 15- Jon Nielsen- Global CFO,- Permanent Full Time- We are looking for an**_ Executive Assistant._** · **_This role will require being in the Toronto office a minimum of 3 days per week and up to 5 days per week, depending on ...