Jobs
>
Calgary

    Senior Information Management Analyst - Calgary, Canada - Urban Legal Recruitment Inc.

    Urban Legal Recruitment Inc.
    Urban Legal Recruitment Inc. Calgary, Canada

    1 week ago

    Default job background
    Description

    Our client is a high profile and highly respected large Calgary law firm who is looking to add a Senior Information Management Analyst to their team. The Senior Information Management Analyst plays a crucial role in ensuring efficient records and information management practices are developed and maintained within the firm. In addition to efficiently carrying out day-to-day records management responsibilities related to retrieval, compliance, and maintenance for internal and external clients, this role also leads the development and maintenance of records and information management practices, procedures, policies, and systems.

    Duties and Responsibilities:

    The Senior Information Management Analyst has the responsibility to complete the following duties:

    Document Management

    • Serve as a subject matter expert in Matter-centric design and the iManage Work 10 DMS applications (Work 10, IRM, iManage Share, iManage Drive);
    • Administer security requests in the document management system including additions, deletions, ethical wall creation and all related processes and procedures;
    • Serve as the primary contact for security issues and monitoring of document management activities in the iManage database applications;
    • Collaborate with IT and other teams to safeguard sensitive information;
    • Provide expertise through technical support, consulting, and problem-solving with lawyers and legal support staff on document and records management use cases and requirements;
    • Assist staff with access and retrieval to documents and content available in the document management system;

    Record Organization and Scanning

    • Ensure records comply with relevant regulations and legal requirements;
    • Oversee records stored in our offsite storage facility;
    • Create and maintain procedures associated with the document management system and scanning applications including Work 10, IRM, iManage Share, iManage Drive and Kofax;
    • Collaborate with legal teams to address specific record and information needs;
    • Assist as required in the filing of active files onto shelving units in Central Files;
    • Project management of scanning initiatives within the Firm, including creation of processes based on best practice, resource allocation, collaboration with other departments, and oversight;
    • Assist with the prototyping of new record series (i.e., minute books) that are being requested to be scanned;
    • Act as backup resource for requests of materials in the security vault and wills cabinets;
    • Act as backup resource for conflicts, limitations and confidential projects monitoring;
    • Assist as required with the packing and inventorying/indexing of inactive files for transfer to a commercial storage vendor;

    Continuous Improvement:

    • Evaluate and test client software upgrades in databases with connections with records management databases including, but not limited to, iManage;
    • Actively monitor for industry trends and identify opportunities for process enhancements and efficiencies;
    • Lead regular audits to maintain data accuracy; and
    • Other duties and responsibilities as required.

    Education & Qualifications:

    • Post-secondary education in Information Management, Database Administration, or similar;
    • 5+ years' experience in records management or related areas (information management, library, etc.);
    • In-depth understanding of records management practices and principles;
    • Technologically competent and comfortable with administering databases for records and user information;
    • Experience and/or administrator knowledge of iManage's records and document management softwares are an asset;
    • Fast and accurate typing skills; and
    • Ability so safely lift 15kgs.

    Required Skills & Personality Traits for Success:

    • Exceptional technical expertise: Knowledgeable, experienced and skilled in records and information management fundamentals. Keeps abreast of industry trends and innovations, and actively translates knowledge into added value .
    • Problem solving and decision making: Ability to identify problems, solve them, act decisively, and show good judgement.
    • Collaboration: Effectively builds and conserves relationships with team and stakeholders to build bridges, reach consensus, and align toward shared objectives;
    • Ownership and Initiative: Demonstrates responsibility, accountability, and commitment to achieving goals. Takes initiative, follows through on tasks, and ensures successful outcomes. Assumes ownership of both successes and failures, learning from experiences to drive continuous improvement.
    • Customer Orientation: Provides exceptional customer service to both internal and external clients of the Firm.
    • Organization: Exceptionally effective at planning ahead, organizing, and prioritizing.
    • Change agility: Adaptable; embraces need for change and able to modify behavior as appropriate.
    • Communicates Effectively: Exceptional written and oral communication skills; ability to communicate effectively with individuals at all levels in the organization.
    • Exceptional attention to detail and accuracy: Work product is consistently thorough and free of mistakes.

    If this sounds like the role you have been looking for, then we want to see your Resume You can forward your Resume in confidence to Shona Tischner at

    We guarantee discretion and confidentiality.

    We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.

  • Direct Energy

    Vendor Management Analyst

    2 weeks ago

    Direct Energy Calgary, Canada

    As an NRG employee, we encourage you to think creatively and proactively about your career choices. Our work environment is dynamic and the career opportunities across our businesses offer variety and challenge. Providing career growth to our own employees is critical to our ongo ...

  • Trans Mountain

    Emergency Management Analyst

    2 weeks ago

    Trans Mountain Calgary, Canada

    Trans Mountain operates Canada's only pipeline system transporting oil products to the West Coast. We deliver approximately 300,000 barrels of petroleum products each day through 1,150 kilometres of pipeline in Alberta and British Columbia, and 111 kilometres of pipeline in Washi ...

  • Trans Mountain

    Emergency Management Analyst

    2 weeks ago

    Trans Mountain Calgary, Canada

    Trans Mountain operates Canada's only pipeline system transporting oil products to the West Coast. We deliver approximately 300,000 barrels of petroleum products each day through 1,150 kilometres of pipeline in Alberta and British Columbia, and 111 kilometres of pipeline in Washi ...

  • Canadian Natural

    Supply Management Analyst

    3 weeks ago

    Canadian Natural Calgary, Canada

    **Supply Management Analyst** · **The Opportunity**: · We have multiple openings for keen problem solvers who are innovative, strategic and detail orientated. If this sounds like you, keep reading As a Supply Management Analyst at Canadian Natural, you will be responsible for sup ...

  • Enbridge

    Analyst Cash Management

    2 weeks ago

    Enbridge Calgary, Canada

    Posting End Date: · March 26, 2024 · Employee Type: · Regular-Full time · Union/Non: · This is a non-union position · Are you looking to start your career in Finance? We are looking for an Analyst Cash Management & Banking to join our team In this position you will be responsible ...

  • Avenue Living Asset Management

    Analyst, Asset Management

    1 week ago

    Avenue Living Asset Management Calgary, Canada

    Avenue Living Asset Management is dedicated to sourcing, analyzing, and strategizing long-term investments. Our unique approach has led to rapid growth across North America now representing one of Canada's largest alternative asset managers. Since 2006, we have acquired over $5.5 ...

  • Canadian Natural

    Supply Management Analyst

    1 week ago

    Canadian Natural Calgary, Canada

    **Supply Management Analyst - Supply Management Excellence** · **The Opportunity**: · Are you a Supply Management Analyst with process improvement and business analyst experience? We may have the ideal role for you · Reporting to the Lead, Supply Management - Systems & Process, w ...

  • TC Energie

    Information Management Analyst

    2 days ago

    TC Energie Calgary, Canada

    Determined. Imaginative. Curious. If these are some of the ways you describe yourself — we want to learn more about you At TC Energy, we are Energy Problem Solvers — passionate about transitioning North America to cleaner energy while meeting the energy demands of today and tomor ...

  • WestJet

    Intermediate Analyst, Request Management

    1 week ago

    WestJet Calgary, Canada

    **Why WestJet**: · Every WestJet journey has the potential to enrich lives; a career with us is no exception. · WestJet arrived on the Canadian airline scene in 1996 and changed the industry for the better. We made air travel more affordable for Canadians and now we're going glob ...

  • Avenue Living Asset Management

    Asset Management Analyst

    22 hours ago

    Avenue Living Asset Management Calgary, Canada

    Reporting to the Asset Management Vice President, the **Analyst** will help execute the team's strategy to grow and drive results within a multi-residential portfolio. They will perform analysis on the current asset portfolio, complete financial analysis on value-enhancing strate ...

  • Pembina Pipeline Corporation

    Ci Portfolio Management Analyst

    3 weeks ago

    Pembina Pipeline Corporation Calgary, Canada

    **Work Arrangement**: Hybrid · **Department**: Continuous Improvement Dept · **Overview**: · Pembina Pipeline Corporation is recruiting for a Portfolio Analyst to be part of Pembina's Continuous Improvement Unit based in Calgary and will report to the Portfolio Manager, Continuou ...

  • Maplesoft Group

    Vulnerability Management Analyst-specialist

    1 week ago

    Maplesoft Group Calgary, Canada

    **Title** · - Vulnerability Management Analyst-Specialist · **Location** · - Calgary, AB · **Start Date** · **Language** · - English · **Salary** · - Negotiable · **Security Clearance** · - None · **Duration** · - 10 Months · **Date Posted** · **Job ID** · - 13248 · Maplesoft Gro ...

  • KINGSTON MIDSTREAM LTD

    Records and Information Management Analyst

    3 weeks ago

    KINGSTON MIDSTREAM LTD Calgary, Canada

    **Job Overview** · Kingston Midstream is currently seeking a Records and Information Management (RIM) Analyst to oversee the day-to-day operation of the corporate Records and Information Management program. · **Position Responsibilities** · - Act as Subject Matter Expert to suppo ...

  • City of Calgary

    Asset Management Analyst Student

    1 week ago

    City of Calgary Calgary, Canada

    If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. The ...

  • City of Calgary

    Facility Asset Management Analyst

    2 weeks ago

    City of Calgary Calgary, Canada

    If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We s ...

  • ATB Financial

    Identity & Access Management Analyst

    1 week ago

    ATB Financial Calgary, Canada

    **Our bottom line is different.** · There's something special about working at ATB, and it's been recognized on every top employer list that matters. Maybe it's our exceptional culture where your total wellness is supported through market-leading benefits and you're free to bring ...

  • ATB Financial

    Identity & Access Management Analyst

    22 hours ago

    ATB Financial Calgary, Canada

    **Our bottom line is different.** · There's something special about working at ATB, and it's been recognized on every top employer list that matters. Maybe it's our exceptional culture where your total wellness is supported through market-leading benefits and you're free to bring ...

  • ENMAX Corporation

    Workforce Management Realtime Analyst

    1 week ago

    ENMAX Corporation Calgary, Canada

    Posted: May 25, 2023 · Closing Date: June 4, 2023 · Position Type: Limited Term (Until December 2023) · Union: CUPE · PEOPLE. That's the power behind ENMAX Corporation. As one of Alberta's leading energy and utility providers, our employees are the strength and knowledge that con ...

  • NOVA Chemicals Corporation

    Identity & Access Management Analyst

    22 hours ago

    NOVA Chemicals Corporation Calgary, Canada

    **Job ID**: 2029 · **Closing Date**: 02/24/2023 · **Job Category**: Corporate · **Location**: NOVA Head Office, Manufacturing East Corporate Center, Red Deer Executive Place · **Who We Are**: · NOVA Chemicals develops and manufactures plastic resins and other petrochemical produc ...

  • Alberta Energy Regulator

    Student, Data Management Analyst

    4 days ago

    Alberta Energy Regulator Calgary, Canada

    Location(s): Calgary · Employment Type: Student, 4 months · Student, Data Management Analyst · The Opportunity · The Alberta Energy Regulator (AER) has assessed and identified 77 master databases which form AER's complex and dynamic data landscape. AER's Data Management team has ...