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    Executive Assistant, Full-time - Vancouver, BC, Canada - Eminence Organic Skin Care

    Eminence Organic Skin Care
    Eminence Organic Skin Care Vancouver, BC, Canada

    6 days ago

    Default job background
    Full time
    Description
    Executive Assistant (15-month contract)
    Location: 530 West Broadway, Vancouver BC, Canada

    Core hours:
    Monday to Friday from 8am – 4:30pm PST
    This position is required to be onsite 5 days a week.

    Role Summary
    As the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team.

    You will help to ensure the completion of key deliverables, execution of company events, and other strategic projects, as needed.

    You will report to the Senior Executive Assistant.


    Contract Coverage Details:
    position
    for converting to permanent full-time employment from contract coverage

    Responsibilities
    Assist the Senior Executive Assistant to track and help drive the completion of key deliverables
    Understand the continuously changing priorities of the Executive Team
    Assist with complex scheduling and calendar management for Executive Team
    Assist with coordinating travel logistics and expense reconciliation and reimbursements
    Provide administrative and office support, such as accurate notetaking, spreadsheet & PowerPoint creation
    Exercise considerable judgment, tact, and discretion in preparing, disclosing, and handling information of a confidential and/or sensitive nature
    Handle occasional personal arrangements and errands for Executive Team
    Complete other strategic projects as needed
    Assist in event planning and communication of companywide events
    Assist in project management of large events, including the Annual Business Conference
    Support the coordination of conferences and events by securing meeting locations, hotel contracts, catering and A/V requirements
    Assist with collating RSVP lists, communicating with event venues, and providing on-site support

    Qualifications
    ~3-5 years in an administrative role
    ~2+ years supporting senior leadership or Executive teams
    ~ College diploma or degree in Business Administration or equivalent combination of training and experience
    ~ Experience with calendar management & scheduling
    ~ Excellent verbal communication and interpersonal skills
    ~ Exceptional written communication skills and knowledge of business English, spelling, punctuation, and communications
    ~ Strong time-management and prioritization skills
    ~ Exceptional attention to detail
    ~ Ability to exercise diplomacy and discretion and to handle highly confidential information appropriately
    ~ Excellent computer and typing skills, including MS Office (especially MS PowerPoint, Excel, Outlook, Word and minute-taking)
    ~ Experience with Asana an asset

    Total Rewards
    salary, quarterly and annual bonuses based on individual and company goals
    employer-paid premiums for extended health, health spending account, wellness program, green transportation incentive, various paid time-off options available from your first day, and product discounts
    on professional development, 1:1 meetings with your leader, tuition assistance program and length of service rewards

    The Application
    Please submit a resume with a cover letter.

    Closing date for applications:
    Wednesday, April 24th, 2024 at 9pm PST.
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