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    Administrative Assistant - Ontario, Canada - Mamann Sandaluk LLP

    Mamann Sandaluk LLP
    Mamann Sandaluk LLP Ontario, Canada

    1 week ago

    Default job background
    Description
    Mamann Sandaluk LLP is a full-service immigration law firm in downtown Toronto. We are currently seeking an Administrative Assistant to join our team to assist the senior partner.


    Job Type:
    Full-time, Permanent, On-Site


    Salary:
    Commensurate with experience, generous benefits package

    To qualify for this role, you must have:

    • Outstanding organizational and time management skills
    • Bachelor's degree in a relevant field or equivalent experience
    • Previous experience in a similar assistant role or executive support position is preferred
    • Strong organizational and time management skills, with the ability to prioritize tasks effectively
    • Excellent written and verbal communication skills
    • Proficiency in office productivity software (e.g., Microsoft Office Suite) and other relevant tools
    • Discretion and ability to handle sensitive and confidential information with integrity
    • Proactive and selfmotivated attitude with a strong sense of initiative
    • Ability to work well under pressure and adapt to changing priorities
    • Strong attention to detail and accuracy

    Main responsibilities include:

    • Manage the senior partner's calendar, schedule appointments, meetings, and conferences, ensuring optimal time management
    • Coordinate travel arrangements, including booking flights, hotels, and transportation.
    • Prepare and organize documents, presentations, reports, and other materials as requested by the senior partner
    • Handle correspondence, emails, and phone calls, responding on behalf of the senior partner when necessary
    • Maintain and update relevant databases, contact lists, and filing systems
    • Liaise with staff and clients to coordinate meetings and ensure smooth communication
    • Research various topics
    • Handle confidential information with utmost discretion and professionalism
    • Assist in managing and coordinating projects
    • Perform various tasks and assignments to support the senior partner's professional responsibilities
    • Handle personal tasks or errands on behalf of the senior partner when required

    What working with Mamann Sandaluk LLP offers:

    • A variety of competitive compensation packages where your compensation will match your work/life balance.
    • Our firm's benefits package includes comprehensive medical, prescription drug and dental coverage.
    • Learning opportunities to develop new skills and to advance your career.
    • The freedom and flexibility to handle your role in a way that is right for you
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