- Completes a broad variety of administrative tasks for the District Manager and HR Partner.
- Assist with operational support for customer recovery
- Plans, coordinates and ensures the District Manager and HR Partner's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for employees.
- Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature.
- Assists in managing special projects. Project management skills necessary.
- Produces information by formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics. Strong Microsoft Excel skills necessary.
- Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Leads new hire orientation, coordinates new hire training programs, assists in preserving files
- Provides a variety of reports to location managers.
- Assist in other roles/activities as assigned
- Providing key administrative and clerical support to the function's District Manager and other management team members;
- Receiving, logging, researching, and distributing all litigation related correspondence, summonses, etc. to the appropriate manager;
- Ensuring that vendor accounts are paid and kept up to date;
- Handling employee related transitions including new hire paperwork and other routine changes;
- Participating in Human Resources related compliance projects;
- Approving payroll for the corporate employees in the District;
- Researching and referring litigation related items to licensee location, third party administrator, etc.;
- Maintaining and updating closed contracts for the district's operators;
- Assisting management in scheduling and running organizational meetings;
- Providing confidential administrative and clerical support to the locations District Manager.
- High school diploma (or equivalent).
- Minimum of three years' experience in general office experience.
- Must be able to communicate clearly, accurately, and effectively both orally and in writing.
- Must be able to interact professionally with all levels of management.
- Payroll and other administrative or secretarial education/experience a plus.
- Ability to multi-task in a fast-paced environment.
- Self-motivated, requiring little direct supervision.
- Solid PC skills including Microsoft Office (Word, Power Point and Excel).
- Demonstrated ability to learn new tasks and responsibilities.
- Access to Medical, Dental, Vision, Life and Disability insurance
- Full training to learn the business and enhance professional skills
- Employee discounts
- Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care service and more
- Community involvement opportunities
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Administrative Assistant - Calgary, Canada - Avis Budget Group
Description
Description
Here at Avis Budget Group we're more than just rentals—although over 70 years of experience and 11,000 locations in 180 countries has taught us a thing or two about that. We're shaping the future of the mobility industry with our innovative, customer-focused solutions. Our globally recognized brands - Avis, Budget, Budget Truck and Zipcar - connect people to more. This means more convenience, more options and more time on the road for our customers. But we also connect our employees to more: opportunities, benefits, support, collaboration and most importantly—power to change the future. Sound your speed? Come join our family.
At Avis Budget Group, we're looking for people as passionate about cars as we are. This administrative position provides administrative assistance to the location and provides service to both internal and external customers.
What you'll do:
What we're looking for:
Perks you'll get:
Who are we?
Glad you asked Avis Budget Group is a leading provider of mobility options, with brands including Avis, Budget & Budget Truck, and Zipcar. With more than 70 years of experience and 11,000 locations in 180 countries, we are shaping the future of our industry and want you to join us in our mission. Apply today to get connected to an exciting career, a supportive family of employees and a world of opportunities.
