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    Executive Assistant, Risk Advisory and Management - Calgary, Canada - ATB

    ATB
    ATB Calgary, Canada

    2 weeks ago

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    Description

    Our bottom line is different.

    There's something special about working at ATB, and it's been recognized on every top employer list that matters. Maybe it's our exceptional culture where your total wellness is supported through market-leading benefits and you're free to bring your whole self to work. Maybe it's our commitment to a growth mindset and our unrelenting thirst for making it possible for fellow Albertans—even the ones who aren't our clients.

    Whatever it is, you won't find a more genuine, driven and knowledgeable group of humans anywhere. We foster a culture of purpose, performance and possibilities. We engage with intense curiosity, and bring our whole selves to work, every day. We know it starts with people like you, so take a chance and start with us.

    Department: Risk Advisory and Management

    Job Number: REQ7557

    Location: Calgary, AB (on-site)

    Apply by: May 16, 2024

    Paygrade: G -OTH

    System Title: Business Coordinator 2

    # Positions available: 1

    Leader Name: VP, Risk Advisory

    Work Arrangement: Onsite: You'll work primarily onsite from an ATB corporate office, with some remote flexibility to work from another ATB location, or home office.

    This Executive Assistant role - what we call internally a Business Coordinator - is tailor made for someone who loves connecting with people, solving problems, and making an impact using their resourcefulness and a desire to add value. In a team of 3, this role leans more towards curating data and reports, as well as supporting our executive leaders. You are adept with technologies and enjoy leveraging them to provide high quality business support and enable capacity across Risk Management.

    Specific accountabilities include, but are not limited to:

  • Executive level assistance to the executive team of Risk Management.
  • Manage, organize, and support the senior Risk Leaders and direct reports. Completing initiatives and projects ensuring strategic objectives are achieved, timelines are met, and associates are accountable for their deliverables. Including but not limited to, submitting monthly AP invoices, OAG audit file request submissions, and maintaining process guides.
  • You are an organizer, providing coordination and administrative support to the team by managing all administrative activities including but not subject to, managing multiple calendars, travel, FM requests, event planning, reporting.
  • You will assist in receiving and reviewing submissions, coordinating meetings, and recording all Credit Committee/Risk Advisory Committee decisions; facilitating the distribution of delegation of lending authorities within the group. You will assist in the Business Banking and EFS Risk Appetite meetings which includes but are not limited to: sending calendar invites, compiling agenda items, and taking meeting minutes.
  • You can gather, organize and utilize information to develop, update and revise spreadsheets in support of portfolio management. You are familiar with spreadsheets and can assist in manipulating (ie pivot tables), calculating, summarizing and reporting data.
  • You will assist in the smooth functioning of Credit's data collection tool (GOATS) and related processes to ensure the timely and accurate collection of data relating to credit submissions. This data informs Credit of issues and deficiencies that need to be addressed and form the basis of discussions with Business Underwriting and leadership.
  • You assist in onboarding of new team members, including technical assistance, securing IT assets and following the ATB's myStart program. You provide assistance and training for team members on new processes and platforms and create a WOW experience for all team members.
  • You have excellent verbal and written communication skills that you will use when preparing or proofreading a variety of correspondence of a diverse nature and sometimes highly confidential nature, including letters, emails, reports and presentations for audiences at all levels in the organization. This can include Executive and Board level correspondence, communication, and reporting.
  • You are valued by your colleagues and customers as the knowledgeable go-to person who finds answers, delivers smart, simple and helpful solutions and finds a way to get things done accurately and on time, and can create job aids and templates for the team to continue these efficiencies.
  • You are known as approachable, collaborative and agile. You look for opportunities to work together with others with an eye towards finding efficiencies. You have a reputation for being extremely professional, delivering exceptional customer service, all while having fun doing it
  • You are able to pull, validate, analyze and maintain bi-weekly, monthly, and quarterly reports. You are responsible for updating the portfolio tracker and upkeeping quarterly balance updates, and maintaining PMI tracking/changes and requests.
  • You enjoy making things balance and reconciling which is great as you will be responsible for reviewing expenses and invoices, coding, submitting for payment while keeping an eye on the applicable budgets.

    • Requirements

  • Minimum 3+ years of Executive Administrative experience and a post secondary education in administration, accounting or other related administrative courses would be beneficial.
  • Works with limited supervision, largely expected to function with limited guidance, expected to anticipate needs and initiate action to facilitate the satisfaction of that need either by themselves or through their group.
  • You have a passion for data analytics and data management. You have demonstrated an ability to work with several different teams, effectively managing your time and balancing multiple, sometimes changing priorities.
  • Knowledge of ATB's processes, products and business units including Facilities Management procedures and administration is an asset.
  • Proficiency in the Google Suite Office products and/or Microsoft Office Suite as well as in Adobe Pro and/or other PDF software. Must be tech savvy and have a positive and collaborative outlook to facilitate interaction with others.
  • You have a solid knowledge of business rules, processes and policies and use this to make recommendations for identifying opportunities and solutions. Strong oral and written business communication skills, with high attention to detail, financial acumen, and analytical capabilities.
  • Superior organizational and time management skills, including coordinating international scheduling.
  • Ability to maintain confidentiality.

    • At ATB, we know that as you develop in your career, you gain many transferable skills. If you believe your experience and qualities are what we are looking for, please consider applying

    Interested? If you know one of our team members, BEFORE applying, reach out to them and ask them for a referral link to help your application stand out.

    Online applications are preferred. Please let us know if you require any accommodations.

    #LI-Onsite

    Benefits

    Be great. Be you. Believe.

    We are dedicated to building a workforce reflective of the diversity within our communities and creating an environment where every team member has what they need to reach their potential. We encourage candidates from all equity-seeking groups to apply.

    What happens next?

    Thank you for applying online. If you are shortlisted for this opportunity, you will hear from us after the posting close date regarding next steps. We might ask you to participate in a digital interview or phone interview. If you require any accommodations, please let us know.

    Stay in touch

    ATB is excited to know you're interested in a career with us Follow us on LinkedIn, Facebook and Instagram to get the inside scoop on what our team is up to.

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