Jobs
>
administrative assistant
>
Cambridge

    Administrative Assistant - Cambridge, Canada - Morguard

    Morguard
    Morguard Cambridge, Canada

    1 week ago

    Default job background
    Full time
    Description

    Morguard is looking for an Administrative Assistant to join our team at Cambridge Centre

    PURPOSE

    The Administrative Assistant is accountable to the Manager or the Director of a function, department or office for ensuring that all daily administrative and other function-specific support activities are carried out in a time and consistent manner to enable the function or department to achieve its respective business goals and objectives.

    DUTIES AND RESPONSIBILITIES

    1. General Clerical Duties and Administration
    Performs general administrative duties for the department including photocopying, fax transmittal, distribution of incoming and outgoing mail and courier packages, maintaining required stationery levels for the department; handles inquiries from and coordinates work with other functions and parties within or outside of the organization.

    2. Documentation & Knowledge Management
    Creates, proof-reads, formats and distributes various business correspondence, formal documentation and spreadsheets; sets-up and maintains systems for department documentation and catalogues all department specific reporting and knowledge; may be required to update web-sites and other virtual portals; performs data search in open or exclusive sources and organizes/catalogues data for easier access and use; prepare PowerPoint presentations and marketing materials, as required; maintains extensive mailing and distribution lists to support functional communication; initiates document archiving and retrieval, as required.

    3. Data & Platform Maintenance
    Performs various data input activities with the use of company's systems, platforms and software specific to the function to ensure that data integrity is maintained and company's policies and procedures for such activities are adhered to (e.g. lease documentation, insurance certificates, time reporting etc.); maintains various tracking systems for the department, as required.

    4. Financial
    Performs coding of invoices, prepares Purchase Orders and liaises with Accounts Payables, where required, to ensure that payments are entered in the system in accordance with the company's guidelines and processed timely to avoid financial penalties; may manage and reconcile impress account(s) and may be responsible for the petty cash, where applicable, as well as bank deposits for the department or office; prepares expense reports for team members, as required.

    5. Travel Coordination and Time Management
    Prepares various arrangements and associated reporting including scheduling of appointments and meetings, travel arrangements, event organization and coordination to ensure that internal coordination between functions is timely and effective.

    Any other job related duties and/or projects that may be assigned.

    MINIMUM REQUIREMENTS
    Skills, Knowledge, Experience and Education

  • Excellent command of the English language with particular attention to grammar and spelling
  • Intermediate to advanced practical knowledge of MS Office Applications
  • Solid knowledge of Adobe Acrobat

    • Core Competencies

  • Excellent interpersonal skills
  • Strong communication skills both verbal and written
  • Strong time management and organizational skills
  • Ability to prioritize and maintain focus
  • Ability to adapt to changing plans and priorities
  • Ability to work independently
  • Ability to handle confidential information
  • Result- and service oriented
  • Proven proofreading skills
  • Attention to detail
  • Armour Alloys

    Administrative Assistant

    1 week ago

    Armour Alloys Cambridge, Canada

    Armour Alloys is a flat-rolled specialty metals distributor based out of Cambridge. We are currently seeking an Administrative Assistant to join our team at our brand new facility. · This Administrative Assistant role is responsible for the effective execution of clerical duties ...

  • Hala Motors

    Administrative Assistant

    6 days ago

    Hala Motors Cambridge, Canada Part time

    Responsibilities: · - Provide administrative support to the office staff and management team · - Perform data entry and maintain accurate records · - Assist with filing, organizing, and maintaining documents and files · - Answer phone calls, take messages, and direct inquiries to ...

  • Keasy Construction

    Administrative Assistant

    1 week ago

    Keasy Construction Cambridge, Canada

    Are you an experienced administrator with a background in the construction industry? Join our team as an Administrative Assistant, where you'll play a pivotal role in managing administrative tasks including accounting and corporate filing requirements. If you're detail-oriented, ...

  • Culligan Water

    Administrative Assistant

    2 weeks ago

    Culligan Water Cambridge, Canada

    The Administrative Assistant works with various departments in the organization to support the ongoing activities of the business. Their day is spent equally split between the Fleet/Risk Department and the Sales/Marketing Department. They are comfortable doing a variety of admini ...

  • Conestoga College

    Administrative Assistant

    2 days ago

    Conestoga College Cambridge, Canada

    **Requisition Details**: · - **Job Title**:Administrative Assistant (2 Vacancies)**: · - **Requisition #**:23-024**: · - **Campus**: Cambridge · - **Department**: School of Engineering & Technology · - **Payband**: E · - **Starting Rate**: $26.47 · - **Payband Range**: $ $30.69 · ...

  • Dare Foods Limited

    Administrative Assistant

    16 hours ago

    Dare Foods Limited Cambridge, Canada

    **Administrative Assistant** · **Marketing Department** · **Cambridge, ON - Hybrid** · **The Opportunity** · **Dare Foods** is a leading CPG company that is family-owned and proudly Canadian, with over 130 years of expertise in manufacturing and marketing Cookies, Crackers, Fine ...

  • ATS Automation Tooling Systems

    Administrative Assistant

    6 days ago

    ATS Automation Tooling Systems Cambridge, Canada

    Join our globally growing team at ATS Industrial Automation where we create complex automation solutions at the highest level that sustainably impact lives around the world. · At ATS, a publicly traded global company with a proud 40-year history, we help drive the future with our ...

  • RE/MAX Twin City Realty Inc., Brokerage - CAMBRIDGE

    Administrative Assistant

    1 day ago

    RE/MAX Twin City Realty Inc., Brokerage - CAMBRIDGE Cambridge, Canada

    Seeking a responsible, highly motivated and professional Administrative Assistant to work directly with a Cambridge Realtor. · The Administrative Assistant will play a crucial role in managing all transactional tasks, some marketing responsibilities (including events), managing A ...

  • Armour Alloys

    Administrative Assistant

    2 weeks ago

    Armour Alloys Cambridge, Canada

    Armour Alloys is a flat-rolled specialty metals distributor based out of Cambridge. We are currently seeking an Administrative Assistant to join our team at our brand new facility. · This Administrative Assistant role is responsible for the effective execution of clerical duties ...

  • City of Cambridge

    Administrative Assistant

    6 days ago

    City of Cambridge Cambridge, Canada

    **People, Place, Prosperity**: · **Job Profile**: · **What you will be doing**: · - Manages the Chief Building Official's business schedule and provides administrative support as required. · - Drafts and formats materials, presentations, spreadsheets, graphics, reports, etc. · - ...

  • Armour Alloys

    Administrative Assistant

    1 week ago

    Armour Alloys Cambridge, Canada

    Armour Alloys is a flat-rolled specialty metals distributor based out of Cambridge. We are currently seeking an Administrative Assistant to join our team at our brand new facility. · This Administrative Assistant role is responsible for the effective execution of clerical duties ...

  • CLAC

    Administrative Assistant

    5 days ago

    CLAC Cambridge, Canada

    _Career Opportunity: _ · **Administrative Assistant - Cambridge** · Formed in 1952, CLAC is a national union representing over 60,000 workers in almost every sector of the economy. Based on values of respect, dignity, and fairness, CLAC is committed to building better workplaces, ...

  • Maple Automotive Corporation

    Administrative Assistant

    1 week ago

    Maple Automotive Corporation Cambridge, Canada

    **Administrative Assistant** · Maple Automotive Corporation (MAC), located in Cambridge, ON, is currently looking for a Administrative Assistant to join our ever-growing team. MAC is part of the Toyota Tsusho Group of companies located world-wide, and we are part of a multi-marke ...

  • Valley Credit Union

    Administrative Assistant

    2 weeks ago

    Valley Credit Union Cambridge, Canada Full time

    **Valley Credit Union, Nova Scotia, is a full-service financial institution with 7 branch locations, 55 employees, and over $ 220 Million in assets. Located in Nova Scotia, within the Beautiful Annapolis Valley.** · Reporting to the VP Finance, the Administrative Assistant is res ...

  • Flexserv

    Administrative Assistant

    5 days ago

    Flexserv Cambridge, Canada

    **About Us** · **Royal Canadian Mortgage Investment Corporation** believes in providing full disclosure to investors. Our investment philosophy and annual audited financial statements are fully outlined in our Offering Memorandum. Royal Canadian believes in ongoing transparency a ...

  • Crunch Fitness

    Administrative Assistant

    1 week ago

    Crunch Fitness Cambridge, Canada

    **HERE WE GROW AGAIN** · Come join us and become part of the greatest growth story to ever be told in the fitness industry. With 11 locations and 50 + on the rise; Our position of Administrative Assistant offers opportunity for growth and career advancement. Crunch is a gym that ...

  • Kings Refrigeration

    Administrative Assistant

    4 days ago

    Kings Refrigeration Cambridge, Canada

    **Job Summary**: · **Responsibilities**: · - Organize and maintain digital files and digital records · - Assist in scheduling appointments and meetings · - Provide customer support by addressing inquiries and resolving issues promptly · - Assist with proofreading documents for er ...

  • BWX Technologies

    Administrative Assistant

    16 hours ago

    BWX Technologies Cambridge, Canada

    BWXT Canada Ltd. is a world leader in design, engineering, manufacture, construction and service of nuclear power generation equipment. As a supplier of innovative, high-quality nuclear components and services we cater to a worldwide customer base. We take great pride in supplyin ...

  • Ontario Mutual

    Administrative Assistant

    16 hours ago

    Ontario Mutual Cambridge, Canada

    Administrative Assistant · **Salus Mutual Insurance Company has an exciting opportunity to join** · **our growing team · The Administrative Assistant position provides support to the organization by assisting with various support · tasks as directed by, but not limited to, the cl ...

  • Exact Industrial Ltd.

    Administrative Assistant

    1 day ago

    Exact Industrial Ltd. Cambridge, Canada

    Exact Industrial is a fast-growing multi trade industrial contractor located in Cambridge. We are looking for an Administrative Assistant to join our team. · **Qualifications**: · - High School diploma · - Fluent in English both written and verbal · - Reliable transportation (no ...