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    Administrative Assistant - Saskatoon, Canada - University of Saskatchewan

    University of Saskatchewan
    University of Saskatchewan Saskatoon, Canada

    2 weeks ago

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    Description

    Administrative Assistant

    Primary Purpose: To provide a wide variety of high quality, confidential administrative support to the Administration and Provost's portfolio.

    Nature of Work: Reporting to the Manager, Administrative Network, the administrative assistant is part of a collaborative and agile administrative team that provides support to the Administration and Provost's portfolio. The incumbent's work encompasses a broad range of complex duties and processes that require great attention to detail. The incumbent will effectively manage a high volume of work in a fast-paced environment with frequent interruptions, competing priorities, and conflicting deadlines. A solid understanding of the priorities, goals, visions of the portfolio is necessary, and will guide the incumbent during their day-to-day work and when making impactful decisions. Continuous change is the norm, and the incumbent will anticipate, influence, adapt to, and help others through change.

    Typical Duties or Accountabilities:

  • Actively seeks out and understands the unit's priorities in order to provide effective support
  • Acts as a first point of contact to field a broad spectrum of queries
  • Prepares, including drafting and editing, correspondence, and reports
  • Assists with continuous improvement by identifying issues and participating in process evaluation and re-design
  • Maintains accurate knowledge of and adherence to institutional policies and procedures, and collective agreements
  • Provides meeting and committee support as needed and appropriate, including overall coordination, scheduling, and minute-taking
  • Using collaborative and team-building skills, manages assigned projects and tasks; this may include building out knowledge, delegating work, and otherwise engaging Admin Network colleagues
  • Enables the USask shared services models; this includes providing direct support to SBAs and following established best practices with transactional work submitted via ConnectionPoint
  • Submits financial and administrative requests to USask systems on behalf of individuals and units
  • Maintains physical and electronic records
  • Performs general office duties, including copying, printing, and ordering supplies
  • Uses judgement, confidentiality, and discretion when handling sensitive issues

    • Education: Completion of Grade 12 and an office administration diploma from a recognized post-secondary institution.

    Experience: A minimum of five years of related experience, preferably in an institutional setting. Experience with USask systems is a strong asset.

    Skills: Qualified candidates will be able to demonstrate effective interpersonal and communication skills, both written and verbal. Strong attention to detail is required. The incumbent will be able to thrive, make sound decisions, and complete work accurately in a busy work environment with frequent interruptions and competing priorities under minimal supervision. Candidates must be able to deal positively and effectively with stressful situations and encourage constructive, collaborative relationships. Qualified candidates must be proficient with Microsoft Office software (Word, Excel, PowerPoint, Visio, and Outlook) and be able to learn new computer programs quickly.

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