- Proactively manages and maintains complex electronic calendar and schedule for the Chief Financial and Operation Officer, Chief Events and Sponsorship, Director Marketing based on their business priorities and projects. Proactively prepares meeting materials, and arranges for catering, room (virtual and real) and equipment bookings as needed.
- Provides support to divisional, corporate and Board level committees including meeting coordination, minutes and preparation and the distribution of materials and agendas.
- Provides support to divisional management meetings, including organizing agenda, assigning action items and monitoring action resolution.
- Develops and maintains highly-organized electronic and paper filing systems that permit easy reference and rapid retrieval of information and records
- Drafts, edits and distributes complex correspondence.
- Ensures payroll timesheets are accurately completed and submitted in a timely manner.
- Registers and organizes travel arrangements and accommodation for the Chief Financial and Operation Officer, Chief Events and Sponsorship and Director Marketing when attending conferences, seminars and retreats.
- Performs functions that support effective and efficient departmental operations
- Five (5) years' experience providing executive support to C-Level Executives, Boards and Committees
- Post-secondary education in a related discipline or the equivalent combination of education and work experience
- Previous experience in a non-profit organization, particularly a complex health care facility (Long-Term Care facility or other health care facility) is an asset
- Excellent computer and keyboarding skills including proficiency in Microsoft Office, including Word, Outlook, Excel, PowerPoint and Publisher
- Superior verbal and written communication skills
- Excellent time management skills and the ability to prioritize workload and work within a fast-paced, deadline driven environment
- Demonstrated ability to use tact and diplomacy in dealing with sensitive and confidential matters
- High level of accuracy and attention to detail
- Ability to work effectively under pressure with multiple changing priorities
-
Executive Assistant
4 weeks ago
Canadian Tire Corporation Toronto, Canada Temps pleinWhat you'll do · The specialized legal assistant role will undertake a variety of administrative tasks and clerical responsibilities in the areas of real estate, corporate securities, corporate governance and ESG. You will work under the supervision of the General Counsel and C ...
-
Executive Assistant
2 weeks ago
CT Real Estate Toronto, Canada**What you'll do** · - Proven track record in an administrative role · - High degree of professionalism, business maturity, common sense and good judgement · - Strong organization skills and attention to detail and accuracy · - Flexibility and able to thrive in a fast-paced envir ...
-
Assistante Exécutive
3 weeks ago
GardaWorld Toronto, Canada**Chef de bureau** · GardaWorld recrute un Chef de bureau pour se joindre a son equipe aux Transport de valeurs. · Relevant directement du chef de l'exploitation, le Chef de bureau organise et coordonne l'administration et les procedures du bureau, afin d'assurer l'efficacite, l' ...
-
Executive Assistant, Corporate
3 weeks ago
Intact Toronto, CanadaNos employés sont au cœur de ce que nous faisons de mieux : aider les gens, les entreprises et la société à aller de l'avant dans les bons moments et à être résilients dans les moments difficiles. En vous joignant à notre équipe, vous contribuerez à ces efforts aux côtés de gens ...
-
Executive Assistant
1 week ago
Hill+Knowlton Strategies Toronto, CanadaHill & Knowlton is a strategic and creative partner to drive breakthrough opportunities for growth and value creation, advance corporate strategy, and build reputation capital and resiliency. We're a proven partner for business and brand transformation. A full-service global firm ...
-
Executive Assistant
3 weeks ago
TalentSphere Staffing Solutions Toronto, CanadaJob Title: Executive Assistant · JOB ID: # · Location: Downtown Toronto - ONSITE 4 days/week · Industry: Financial Services · Salary: $60,000-$70,000 + Large bonus and Excellent benefits · About the Role · Our client, a leading Asset Management firm, is looking for an Execu ...
-
Executive Assistant
6 days ago
Index Exchange Toronto, CanadaAbout Index Exchange: · Index Exchange is a global advertising supply-side platform enabling media owners to maximize the value of their content on any screen. As a trusted partner and ally, we connect leading experience makers with the world's largest brands to ensure a quality ...
-
Executive Assistant
2 weeks ago
Shoppers Drug Mart Toronto, Canada Full timeReferred applicants must not apply directly to this role. All referred applicants must use their unique referral link generated when they are referred by an existing colleague. · Location: · 1 Presidents Choice Circle, Brampton, Ontario, L6Y 5S5 At Shoppers Drug Mart, we're inn ...
-
Executive Assistant
1 week ago
York University Ontario, Canada Permanent Full timePurpose: · Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximately 3 ...
-
Executive Assistant
2 weeks ago
Biogen Toronto, Canada Full timeJob Description · Job Purpose: · Reporting to the General Manager for Biogen Canada, this is an in-office role providing: · - Executive level support to the GM and supports Canadian Leadership team initiatives. · - Manages, coordinates, and maintains all office administration a ...
-
Executive Assistant
3 weeks ago
Minto Group Toronto, Canada Full timePosition: Executive Assistant · Location: Minto Toronto Head Office · Business Unit: Minto Properties · Build your future at Minto · Since 1955, we've been proudly building better places for people to live, work and play, one home and one relationship at a time. To us, it's ...
-
Executive Assistant
2 weeks ago
IIQAF Ontario, Canada Full timeWe are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant. In this role, you will provide administrative support to our executives and ensure the smooth operation of our office. The ideal candidate is a proactive multitasker who t ...
-
Executive Assistant
3 weeks ago
Leon's Furniture Toronto, ON, CanadaLFL Group is Currently Hiring an Executive Assistant · This demanding role requires a dynamic, experienced, detail-oriented individual with a high energy level and a positive attitude. Applicants must thrive in a fast-paced, challenging environment, and manage multiple prioritie ...
-
Executive Assistant
5 days ago
Spectrum Health Care Toronto, Canada Full timeCompany Description · Are you organized, efficient and proactive? Have you been described as an effective multitasker who thrives in a fast-paced environment? Do you have superb communications skills and a reputation for getting things done? If your motto is "no task is too big ...
-
Executive Assistant
2 weeks ago
Ontario Health Ontario, Canada Full timeAt Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive ...
-
Executive Assistant
2 weeks ago
Equinix Toronto, Canada Full timeWho are we? · Equinix is the world's digital infrastructure company, operatingover 250 data centers across the globe.Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations ...
-
Executive Assistant
3 weeks ago
Family Day Care Services Toronto, CanadaExecutive Assistant · 155 Gordon Baker Rd, North York, ON M2H 3N5, Canada Req #1278 Friday, May 24, 2024 Work with us at Family Day · Put your training, experience and passion for quality · Child Care and Early Learning to work at Family Day · Position Available : Executive ...
-
Executive Assistant
3 weeks ago
CB Canada Toronto, CanadaRef ID: · Classification: Executive Assistant · Compensation: $25.00 to $32.00 hourly · This Executive Assistant position at a growing, dynamic firm in the Healthcare/NHS industry is for professional, highly-skilled candidates. You might be right for this Executive Assistant ro ...
-
Executive Assistant
1 week ago
Scotiabank Toronto, CanadaRequisition ID: 201348 · Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. · As the Executive Assistant, you will be responsible for providing senior administrative support to the SVP, Retail Deposits, Savings and Investments, ...
-
Executive Assistant
2 days ago
AIR MILES Reward Program toronto, CanadaThe AIR MILES Reward Program is one of Canada's most recognized loyalty programs, with over 10 million active collector accounts, representing more than half of all Canadian households. AIR MILES collectors earn Reward Miles at more than 300 leading Canadian, global and online br ...
Executive Assistant - Toronto, Canada - Baycrest
![Default job background](https://contents.bebee.com/public/img/bg-user-ex-1.jpg)
Description
Baycrest has an opportunity for an EXECUTIVE ASSISTANT FULL TIMEPosition Type: Permanent Full-time
Shift Type: Days shift with some weekends (subject to change)
Bi-Weekly Hours: 70 Hours
Hours of Work: 7 hrs/shift
Posting Number: 7781
Union: Non-Union
Date Posted: April 23, 2024
Role: Hybrid
Baycrest is a global leader in aging and brain health through research, innovation, care and education, working to defeat dementia and create a world where every older adult enjoys a life of purpose, inspiration and fulfilment.
The Executive Assistant will support the Chief, Financial and Operation Officer, Chief, Events and Sponsorship, as well as Director, Marketing.
Responsibilities include but are not limited to:
Qualifications include but are not limited to:
INTERNAL APPLICANTS: Please submit your application online through the Baycrest intranet. Failure to include your resume may affect your candidacy for this position. All communication related to this job posting will be sent to the email address used to submit your application.
EXTERNAL APPLICANTS: Please submit your application online by clicking the Apply button below.
Please note that Baycrest has implemented mandatory vaccination for all employees. It is a condition of employment that new employees provide proof that they are fully vaccinated against COVID-19 prior to the start date of employment. This means that all new employees must have received all required doses of a COVID-19 vaccine approved by Health Canada at least 14 days prior to their start date. In addition, it is a condition of employment that all new hires obtain and submit proof of all booster vaccines as approved and recommended by Health Canada.
Applicants who have appropriate written proof of a medical reason, or a reason pursuant to the Ontario Human Rights Code, for not being fully vaccinated against COVID-19 may provide such documentation to the Human Resources department. Such situations will be considered on a case-by-case basis.
Remarkable people of Baycrest Health Sciencesare changing the future of brain health and aging.
Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted.
Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at or , ext. 2961.
All successful candidates will be required to complete a police reference check/vulnerable sector screen and submit proof of two doses of vaccination against COVID-19, unless exempt. Such exemptions will be considered on a case-by-case basis.
Required Skills
Required Experience