Jobs
>
Toronto

    Senior Administrative Assistant/EA - Toronto, Canada - Altis Recruitment

    Altis Recruitment
    Altis Recruitment Toronto, Canada

    1 week ago

    Altis Recruitment background
    Real Estate
    Description

    Altis is thrilled to assist a residential property management company in their search for a well-organized Senior Administrative Assistant/Executive Assistant. This role offers comprehensive administrative assistance to the executive team overseeing multi-residential operations and to the on-site teams. The position demands professionalism, accuracy, and discretion while ensuring effective judgment in handling tasks. You thrive in a dynamic and fast-paced environment that involves multiple facets of the business and excel at keeping a high level of attention to detail.

    1 year contract with possibility of becoming permanent. 4 days in office, 1 day remote.

    Office is located downtown Toronto.

    Responsibilities:

    General Administration

    • Prepares documentation and presentations for internal/external meetings.
    • Takes minutes during meetings when needed.
    • Acts as a communication channel between internal and external parties.
    • Manages correspondence, information, and confidential matters with discretion; handles photocopying, scanning, phone calls, and greeting visitors at reception.
    • Processes invoices and expense reports in line with accounting policies.
    • Arranges travel and accommodation for team members when necessary.
    • Supports the onboarding process by ordering equipment and assisting with setup for new staff.
    • Undertakes other duties as required.

    Calendar Management and Meeting Logistics

    • Manages departmental meetings, daily calendars, appointments, room bookings, off-site/on-site meetings, conference calls, social events, travel, catering, IT resources, and other needs to ensure smooth meeting facilitation.
    • Gathers briefing materials for meetings and events.

    Documentation and File Management

    • Maintains regular monthly reports.
    • Prepares various documents, such as reports, memos, and letters, for digital internal and external circulation.
    • Assists in coordinating internal processes, including acting as the point of contact and organizing reporting groups.
    • Establishes and maintains electronic filing systems.
    • Supports the team's organizational needs.

    Relationship Management

    • Acts as a primary liaison between the team and internal/external professionals/employees, fostering relationships with peer business executive administrative professionals.
    • Builds and maintains relationships with business executive administrative professionals.

    Qualifications:

    • Post-secondary education in a relevant discipline.
    • At least three years of experience in a senior administrative position.
    • Demonstrated teamwork skills, flexibility, and the ability to keep others informed while anticipating needs.
    • Strong relationship-building skills to interact professionally and confidently with various internal and external parties.
    • Excellent written and verbal communication skills.
    • High standards of ethics and confidentiality to handle sensitive information.
    • Tech-savviness is a bonus.
  • CK Auto Services Inc.

    administrative assistant

    6 days ago

    CK Auto Services Inc. Markham, Canada

    Education: · Expérience: · Education · Secondary (high) school graduation certificate · Work conditions and physical capabilities · Fast-paced environment · Work under pressure · Attention to detail · Personal suitability · Ability to multitask · Excellent oral communication · ...

  • University of Toronto

    Ea and Academic Administrator

    2 days ago

    University of Toronto Toronto, Canada

    **Date Posted**:04/18/2024 · **Req ID**:37028 · **Faculty/Division**: Ontario Institute for Studies in Education · **Department**: Dept. of Appld Psychology & Human Devt. · **Campus**: St. George (Downtown Toronto) · **Description**: · **About us**: · OISE is recognized as a glob ...

  • Sam Rush-Hour Transp Ltd.

    administrative assistant

    6 days ago

    Sam Rush-Hour Transp Ltd. Brampton, Canada

    Education: · Expérience: · Education · College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years · or equivalent experience · Tasks · Arrange and co-ordinate seminars, conferences, etc. · Plan and control budget and expenditures · Establi ...

  • EasyFit Blinds

    administrative assistant

    6 days ago

    EasyFit Blinds Toronto, Canada

    Education: · Expérience: · Education · College/CEGEP · Tasks · Determine and establish office procedures and routines · Schedule and confirm appointments · Manage contracts · Manage training and development strategies · Answer telephone and relay telephone calls and messages · ...

  • NUTRIZA INC.

    administrative assistant

    6 days ago

    NUTRIZA INC. Toronto, Canada

    Education: · Expérience: · Education · Secondary (high) school graduation certificate · Experience · 7 months to less than 1 year · Other benefits · Paid time off (volunteering or personal days) · Durée de l'emploi: Permanent · Langue de travail: Anglais · Heures de travail: 40 ...

  • CPP Investments

    Assistant Administratif

    8 hours ago

    CPP Investments Toronto, Canada

    de l'entreprise · **Faites votre marque au sein d'un organisme de placement dynamique d'envergure mondiale** · Lorsque vous entreprenez une carrière à Investissements RPC, vous vous joignez à l'un des investisseurs institutionnels les plus respectés et dont la croissance est la p ...

  • CPP Investments

    Assistant Administratif

    1 week ago

    CPP Investments Toronto, Canada

    de l'entreprise · **Description de l'entreprise** · **Faites votre marque au sein d'un organisme de placement dynamique d'envergure mondiale** · Lorsque vous entreprenez une carrière à Investissements RPC, vous vous joignez à l'un des investisseurs institutionnels les plus respec ...

  • CPP Investments

    Assistant Administratif

    1 week ago

    CPP Investments Toronto, Canada

    de l'entreprise · **Faites votre marque au sein d'un organisme de placement dynamique d'envergure mondiale** · Lorsque vous entreprenez une carrière à Investissements RPC, vous vous joignez à l'un des investisseurs institutionnels les plus respectés et dont la croissance est la p ...

  • CPP Investments

    Assistant Administratif

    1 week ago

    CPP Investments Toronto, Canada

    de l'entreprise · **Faites votre marque au sein d'un organisme de placement dynamique d'envergure mondiale** · Lorsque vous entreprenez une carrière à Investissements RPC, vous vous joignez à l'un des investisseurs institutionnels les plus respectés et dont la croissance est la p ...

  • CPP Investments

    Assistant Administratif

    6 days ago

    CPP Investments Toronto, Canada

    de l'entreprise · **Faites votre marque au sein d'un organisme de placement dynamique d'envergure mondiale** · Lorsque vous entreprenez une carrière à Investissements RPC, vous vous joignez à l'un des investisseurs institutionnels les plus respectés et dont la croissance est la p ...

  • Sun Life

    Administrative Assistant

    1 week ago

    Sun Life Toronto, Canada

    You are as unique as your background, experience and point of view. Here, you'll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspir ...

  • CPP Investments

    Administrative Assistant

    1 week ago

    CPP Investments Toronto, Canada

    Company Description · **Make an impact at a global and dynamic investment organization** · When you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the world. With current assets under management valued in e ...

  • LYCEE FRANCAIS TORONTO

    Assistant/assistante Administratif

    1 week ago

    LYCEE FRANCAIS TORONTO Toronto, Canada

    Le Lycée Français de Toronto (LFT) est un établissement d'enseignement scolarisant 520 élèves de 30 nationalités de la Toute Petite Section à la terminale (Pre K- Gr 12), offrant un programme du Ministère Français de l'Éducation jusqu'au Baccalauréat français. Le LFT est un membr ...

  • CPP Investments

    Administrative Assistant

    4 days ago

    CPP Investments Toronto, Canada

    Company Description · **Make an impact at a global and dynamic investment organization** · When you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the world. With current assets under management valued in e ...

  • TD Bank

    Administrative Assistant

    1 week ago

    TD Bank Toronto, Canada

    406006BR · Administrative / Clerical / Support · Toronto, ON · April 12, 2023 · Company Overview · Department Overview · The legendary customer experience is paramount to everything we do at TD and to achieve the same, our executives seek out and rely on exceptional administrativ ...

  • St. Elizabeth Family Support Services

    Administrative Assistant

    3 days ago

    St. Elizabeth Family Support Services Toronto, Canada

    THE POSITION: · We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: · - providing support to our management and employees, · - assisting in daily office duties, and managing our organization's gen ...

  • NKPR

    Administrative Assistant

    8 hours ago

    NKPR Toronto, Canada

    NKPR is a full-service public relations, advertising, talent, marketing, and digital agency with offices in Toronto and New York. With over 20 years of servicing clients across industries including real estate, hospitality, lifestyle, design, technology, fashion, financial servic ...

  • Matrix Labour Leasing Ltd.

    Administrative Assistant

    5 days ago

    Matrix Labour Leasing Ltd. Toronto, Canada

    Matrix is hiring Administrative Assistants for an exciting project with an Industry Leader in Canada. The Administrative Assistants are responsible for managing and distributing information among their co-workers, answering phones, and doing other administrative work. · **Respons ...

  • Sunnybrook Health Sciences Centre

    Administrative Assistant

    2 days ago

    Sunnybrook Health Sciences Centre Toronto, Canada

    The Administrative Assistant provides comprehensive administrative and secretarial support to Operations Team (including Operations Director, Project Manager, Nursing and Clinical Leaders) in organizing and coordinating daily activities of the administrative office. Acts as proje ...

  • iGaming Ontario

    Administrative Assistant

    3 days ago

    iGaming Ontario Toronto, Canada

    **Position Term**: Permanent, Full Time · **Level**: 4 · **Salary**: Min: $56,465 to Max: $62,739 · **Location**: Head Office, Toronto/Hybrid · **Application Deadline**: November 15, 2023 · iGaming Ontario (iGO) has established a new online gaming (iGaming) market provided throug ...