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    Administrative Assistant - Toronto, Canada - MNP

    MNP
    MNP Toronto, Canada

    6 days ago

    MNP background
    Full time
    Description

    Job Details

    Description

    At MNP we pride ourselves on being different – it's our entrepreneurial drive that sets us apart. It's the same drive that's helped us become Canada's fastest growing national firm. We foster collaboration, value your ideas, promote based on talent, live balanced lifestyles and make time for FUN. We are one firm, one team, collaborating to support you wherever you want to take your career.

    Join the momentum at MNP. We are currently seeking a Production Assistant in our Downtown Boutique to join our growing Production teams. MNP is a leading national accounting, tax and business consulting firm in Canada. Strategically supporting the firm, our Production team anticipates the needs of our team members and Partners. We effectively communicate all levels throughout the firm in order to get important data out to our clients in a timely and effective manner. Our Production teams support initiatives and ensures efficiency in a timely manner, allowing MNP to better serve our clients and people.

    MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

    Responsibilities

  • Maintain partner calendars – Organize, schedule, and confirm appointments
  • Book travel arrangements
  • Maintain partner contacts
  • Submit and reconcile expense reports
  • Act as a point of contact for internal and external clients
  • Aid in the invoicing process for assigned partners, including monitoring WIPs, expenses to be charged, drafting invoices, finalizing and issuing invoices to clients as per billing deadlines/schedules
  • Issuing of invoices on a timely basis to assist with monthly billing targets
  • Review, sort, draft, proof and finalize clients deliverables and process e-returns
  • Prepare, review and modify general templates, letters and reports
  • Maintain and update spreadsheets for tracking of client deliverables
  • Assist in the creation and assembly of presentations
  • Conduct quality review (accuracy, completeness, appearance) of outgoing correspondence Track upcoming client year ends and monitor deadlines
  • Fax, photocopy and scan documents, as required

    • Skills and Experience

  • Completion of related post-secondary education in administration is an asset
  • Two (2) to four (4) years of related administrative/clerical experience
  • Strong computer literacy including effective working skills of Microsoft Word and Excel
  • Previous experience with Caseware, Caseview, and Taxcycle is considered an asset

    • Core Competencies and Personal Characteristics

  • Integrity – professional whose honesty, integrity, confidentiality and high ethical standards contributes to effective leadership and optimal business relationships
  • Energy – displays enthusiasm, optimism, drive and passion while maintaining a high level of productivity and a balanced lifestyle
  • Diversity – understands the importance of different backgrounds, perspectives and experiences and is respectful of individual differences
  • Communication – effectively expresses ideas and conveys information in business writing, conversations and interactions with others
  • Client Service Excellence – understands the importance of quality client service by being courteous, responding to client requests in a timely manner and monitoring satisfaction
  • Teamwork & Relationship Development – works collaboratively with team members in order to achieve a common goal and develops, maintains and strengthens relationships with others, both inside and outside the Firm
  • Accountability – takes responsibility for one's own performance by setting clear goals and tracking progress against those goals; is highly organized and uses personal judgement and decision making
  • Flexibility – effectively manages multiple assignments, adapts to changing priorities and is able to work independently or as part of a team
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