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    Executive Assistant and Office Manager - Toronto, ON, Canada - PathWell

    PathWell
    PathWell Toronto, ON, Canada

    2 weeks ago

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    Description

    About Us:

    PathWell, a prominent player in the mental health and wellness sector, seeks a self-driven and proactive Executive Assistant Office Manager.

    This role is a unique blend of responsibilities, involving both the efficient functioning of our practice and providing high-level support to the Clinic's Founder.

    Administrative and Operations Management :

    • Coordinate daily office operations, manage client interactions, and support clinicians independently.
    • Development of key performance indicators (KPIs) for the clinic, establishing methods for
    Maintain and optimize CRM platform for efficient customer relationship management.

    Billing, Financial Management, and

    Office Organization:

    • Manage invoicing with precision, ensuring accuracy and timeliness.
    • Maintain an immaculate and well-organized office environment, efficiently managing supplies and
    Independently manage the demanding schedule of the Founder, skillfully scheduling meetings.

    • Create reports, presentations, and documents for executive meetings and presentations.
    • Provide proactive administrative support to the Founder.
    • Highly responsive and proactive executive assistance support.
    • Team Support and

    Stakeholder Management:

    • Manage relationships with accountants, contractors, and third-party suppliers to ensure PathWell's

    Document and Policy Development:

    • Develop operational policies and procedures to enhance efficiency and compliance.
    • Bachelor's degree or equivalent work experience.
    • 7+ years of excellence in administrative roles, demonstrating strong organizational and multitasking
    Exceptional communication and interpersonal skills, with an excellent command of written English.

    • Expertise in generating and organizing detailed documents through Microsoft Excel and PowerPoint,
    complemented by advanced proficiency in Microsoft Office applications like Word, Outlook, and
    Proactive, self-driven, and hardworking, requiring minimal direction or oversight.

    • Experience running an office is an asset. a healthcare office setting will be highly regarded.
    • Social media knowledge or savviness is considered a valuable asset for this position.
    Performance bonus

    • To apply for the Executive Assistant Office Manager position at PathWell, please submit your resume and a cover letter detailing your relevant experience and qualifications to .If you are passionate about mental health and wellness, can provide executive-level support, and possess a proactive, independent work ethic, we invite you to contribute to our vision.
    M – F, in-office role

    • This role does require the ability to work occasionally outside of clinic's operational hours (i.e., to attend off-site meetings, staff meetings, special events, professional development, etc.)
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