Fleet Safety and Training Clerk - Ottawa, Canada - City of Ottawa

City of Ottawa Ottawa, Canada

5 days ago

Full time

Description

Requisition ID: 12923
Department: Finance and Corporate Services Dept.
Service: Fleet Services
Branch: Fleet Safety and Training Branch
Employment Type: 1 Full-time Temporary - Up to 2 years
Work Hours: 35.00 hours per week
Affiliation: CUPE 503 Inside/Outside
Salary Information: $54, $63,330.54 annually (2024 rates of pay)
Location: 2799 Swansea Crescent
City: Ottawa, ON
Job Category: Administrative and Support Services
Application Close: 15/05/2024

JOB SUMMARY

The mandate of the Fleet Safety & Training Branch is managing the City's Fleet Safety program, including vehicle safety, driver behaviours, collision prevention, collision investigation and safe operation standards for the Corporation. The Branch is also responsible for maintaining the corporation's Commercial Vehicle Operator Registration (CVOR) certification and ensuring ongoing compliance with all related provincial legislation.

You are responsible for providing a wide range of administrative duties required to support the Fleet Service Safety and Training (FSST) corresponding branch program. Responsibilities include data and records management, communication, quality control, vehicle operator profile management, statistics and reporting, and general clerical duties including, coordinating and scheduling, continuous improvement, facilitating business processes and monitoring Fleet Services policy, procedure and program efficacies.

EDUCATION AND EXPERIENCE

Completion of Grade 12.

A minimum of three (3) years experience working in a fleet safety, health and safety, training administration environment or related environment

KNOWLEDGE

Organization and activities of Fleet Services
Fleet Services Safety and Training policies, procedures and programs
Maintains working knowledge of Ministry of Transportation Ontario (MTO), Highway Traffic Act (HTA), Commercial Vehicle Operator's Registration (CVOR) and Driver Certification Program (DCP) requirements.
Ministry of Transportation Ontario (MTO), Highway Traffic Act (HTA), Commercial Vehicle Operator's Registration (CVOR) and Driver Certification Program (DCP) requirements.
Vehicle pre- and post- trip inspection requirements
Collision investigation, review and appeals processes
Proficiency in spreadsheets and data management
SAP, Risk Master, Fleet Management Information System (FMIS) including M5, Corporate Records Management System
Corporate computer and software applications skills including MS365 applications such as SharePoint, Word, Excel, Planner, OneDrive
Knowledge of applicable health and safety legislation, including the rights and duties of workers

COMPETENCIES, SKILLS AND ABILITIES

Accurately enters, retrieves and updates information from computerized systems
Effectively communicate information to staff/public, both verbally and in written form
Maintains strong interpersonal relations with internal and external
Manipulates and analyzes data using spreadsheets (Excel)
Work well in a team environment and with ongoing inter-branch contacts
Displays good judgement and discretion
Organizes work efficiently and able to handle several assignments simultaneously
Works well under pressure
Works independently and with a minimum of supervision
Completes work assignments within deadlines
Responds with a sense of urgency

WHAT YOU NEED TO KNOW

Language Requirement: English oral, reading, writing
Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa's satisfaction.; Police record checks completed by a third-party company will not be accepted.
You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.
Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.

The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.