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    Senior Property Administrator - Ontario, Canada - Menkes Developments Ltd

    Menkes Developments Ltd
    Menkes Developments Ltd Ontario, Canada

    2 weeks ago

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    Description

    Posted In: Commercial Property Management

    About The Job

    We are seeking a Senior Property Administrator to support the on-site management team in the day-to-day operations of our 25 York location, through interactions with owners, tenants, contractors, vendors, employees and the public.

    Responsibilities

    On a day-to-day basis, the key responsibilities include:

    • Act as a key contact point in all tenant relations matters including to:
    • Work closely with contractors and suppliers to track that work conducted meets requirements and standards and, the appropriate documentation is provided;
    • Draft all tenant communication materials for review by the Property Manager and ensuring that information is accurate and up-to-date;
    • Manage all purchase orders in JDE and distributing/placing orders including but not limited to receipting lists and receipt not vouchered lists.
    • Manage social media accounts, Everbridge and VTS app updates for the property.
    • Assist in the preparation and tracking of monthly, quarterly and annual budgets and reports.
    • Manage and coordinate activities related to expense and contract management, including to:
    • assist in the tendering process for supplies and services and respond to vendors' queries;
    • prepare contracts for contracted work and capital projects;
    • create and maintain Job Cost files and track expenses
    • Maintain accurate and up-to-date records for property to ensure compliance with appropriate government regulations and life safety standards;
    • Manage procurement process from purchase order generation to invoice payments for both operational and project spending;
    • Monitor the collection of rental payments and undertake collection efforts, providing weekly reports on the status of accounts receivable.
    • Support the Property Manager and coordinate site visits, move-in inspections and handle special projects as required.
    • Manage waste contract including coordinating pick-ups, arrange centralized recycling program and tenant requests.
    • Maintain current building documentation such as as-built drawings, environmental site assessments, building assessment reports and measurement plans

    Qualifications

    To succeed, candidates must possess the following combination of education, experience and skills:

    • 5+ years of progressive commercial property management experience
    • Completion of a post-secondary degree or diploma
    • Familiarity with the Occupational Health & Safety Act (Ontario)
    • Excellent planning, coordination and scheduling skills
    • Highly adept at building strong, professional relationships
    • Completion of or working towards the RPA/CPM designation
    • Above average communication skills – both written and oral
    • Highly capable of taking initiative and making recommendations
    • Proficiency with MS Word and Excel
    • Experience using JDE EnterpriseOne would be highly desirable
    • Ability to contribute in a fast-paced, deadline driven team atmosphere

    Apply

    We offer a competitive compensation package and the opportunity to work with an industry leader

    To apply, please forward your resume and in the subject line please include the name of the position and quote Ref #3008 .

    We thank all applicants for considering Menkes Developments Ltd. as an Employer of Choice, however only those individuals selected for an interview will be contacted.

    #J-18808-Ljbffr
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