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    Receptionist and Administrative Coordinator - Toronto, ON, Canada - Ensemble Travel Group

    Ensemble Travel Group
    Ensemble Travel Group Toronto, ON, Canada

    2 weeks ago

    Default job background
    Description

    The Receptionist & Office Coordinator is responsible for providing superior customer service to co-workers, callers, and visitors to the office.

    As the "face" of the Company, the Receptionist takes pride in their position, makes it their own and looks to make the administrative operations of the role as efficient as possible.

    This position includes primary responsibility for main floor reception/general clerical support; shipping/receiving; facilities administration; special office projects, support to the HR Department, and other duties as assigned.

    Receive and direct incoming calls and faxes on a multi-line Phone system
    Maintain office/cell phone lists and management of security passes to include requests for issuance and maintaining active card lists
    Administrative support to Executives and Human Resources when required
    Assist the Social Committee and help with employee events when required
    Facilities Administration / HR Support
    Primary contact with the Property Management Company for the building – security/facilities/cleaning staff/Property policy adherence
    Manage office and kitchen supplies for all floors to ensure office is adequately stocked and administrative spend is kept to a minimum
    Primary contact for office related vendors (coffee/printers etc.)
    Conduct supply inventories and audit vendor invoices and deliveries for accuracy and savings potential on an annual basis
    Help with assignment and maintenance of office furnishings
    Tidy and maintain stationary room, meeting rooms, public areas and kitchens throughout the day
    Training of interns and reception relief staff when required
    Shipping/Receiving
    Ensure all shipping documents are correctly completed
    Minimum of 3 years receptionist or administrative assistant experience
    Exceptional telephone manner and interpersonal skills with the ability to provide exemplary customer service in all situations to both internal and external clients
    Intermediate level skills with Microsoft Office Products – PowerPoint/Excel/Word/Teams
    Ability to manage multiple projects and work in a fast-paced team environment
    Superior attention to detail with emphasis on accuracy and quality
    Intermediate to advanced computer skills, comfort with technology and varying databases
    Full-time, office-based position (2 Queen Street E, Toronto)
    Manual dexterity required to use desktop computer and peripherals.

    We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

    If you require accommodation due to a disability at any stage of our hiring process, please advise us when completing your application.

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