Proposal Specialist - Calgary, AB, Canada - iCIMS, Inc.

Description

Job Description

Imagine taking on a principal role where you naturally lead and coordinate the production of proposals in response to client requests. Your expertise will play a pivotal role in ensuring the excellence of our proposal submissions. Join us and be a key player in crafting compelling proposals that showcase the best of what FLINT has to offer. Your skills will be valued, and your contributions will be celebrated as we work together to achieve success

The Proposal Team seeks a highly motivated individual who will thrive within collaborative teams and contribute to developing strategic proposal pursuits. We are actively seeking a candidate who brings a dynamic set of qualities. If you possess robust organizational skills, exemplary communication abilities, and an unwavering attention to detail, we encourage you to explore this exciting opportunity to join our team. As the perfect fit, you would also have a proven track record of successfully coordinating teams to address proposals' technical and commercial aspects. Your experience in this realm will undoubtedly contribute to our team's success.

This is a permanent position for our Calgary corporate office located downtown. This position will report to the Proposal Management Lead.

What would you be doing?

• Ownership and accountability in delivering high-quality, complex proposal requests (RFPs, RFIs).
• Planning, developing, and implementing strategy with the Operational, Functional, and Business Development stakeholders through the proposal lifecycle.
• Research and review client and project information to provide thorough, accurate, qualitative proposals and analyze RFPs/RFIs client requirements/documents to ensure submissions are focused, creative, articulate, and compliant.
• Organize and manage all files, documents, submission packages and client deliverables in a dynamic environment with the ability to identify the scopes of work and subcontract potential work based on specifications, drawings, and RFP documents.
• Outline tasks to complete RFP, assignment of responsibility, adherence to proposal preparation timelines, and delegation of appropriate or any required activities to Operational and Functional support.
• Ensure all meetings are set with a structured agenda and/or required information packages and navigate the team through internal processes and meetings, including proposal kickoff, estimate review, risk review, proposal review, and status updates.
• Plan, design, and format proposal layouts, including resumes, project profiles and client timeline histories in Microsoft Word, Excel, Visio, or MS Project as required.
• Responsible for facilitating team communication and strategy in developing commercial and technical proposals and presentations.
• Capture and document commercial and technical clarifications and assumptions in proposal preparation meetings and reviews.
• Technical writing as applicable in conjunction with Functional and Operational support.
• Writing, editing, formatting, and compiling proposal packages in compliance with submission requirements.
• Complete final validation, quality assurance, and control of documentation, commercial information, and overall proposal for accuracy and alignment with requirements.
• Review contracts/terms and conditions, consider the commercial requirements, and suggest exceptions.
• Submission of compliant proposals by deadlines through various platforms.
• Initiate and manage post-bid clarification responses to assist the team in understanding the request and writing deliberate technical and commercial responses.

Does this sound like you?

• Highly motivated with the ability to constantly pivot and shift priorities.
• Advanced technical writing, editing and proofreading skills.
• Demonstrated ability to manage multiple proposals at the same time and under tight deadlines;
• Efficient computer skills, including Microsoft Office Suite, i.e. MS Word, Excel, Visio, SharePoint, and Adobe Pro, as required.
• Ability to create, maintain, organize, and deliver high-quality, accurate documentation on time.
• Have 3-5 years of experience in Proposals, preferably in the construction or related industry.
• Degree or a related diploma in Business, English, Technical Writing/Editing, Education, or Communications is preferred. A combination of education and/or relevant experience may be considered.
• Experience in Project Controls, Project Coordination/Management, or field execution is considered a vital asset.
• Experience in construction, maintenance, or turnaround proposals from the oil and gas industry will be considered an asset.
• CET or PMP is considered an asset.

Perks of the Job:

• Competitive compensation.
• Company-supplied benefits for you and your family.
• RRSP (Registered Retirement Savings Plan) Matching.
• Development and Training.
• Health Spending Account / Wellness Spending Account.

Other important details

As a condition of employment, qualified applicants who are offered and accept the role must complete a satisfactory pre-employment Background Check. This may consist of all or a combination of the following: Canadian Criminal Record check, an Employment Verification and/or an Education and Accreditation Verification.

Candidates shortlisted will be required to complete the Profile People Survey.

The purpose of the Profile People Survey tool is to assist ClearStream in understanding the behaviors of individuals to support the best use of their strengths, abilities, and potential.

Why FLINT

FLINT strives every day to be recognized as your employer of choice, modelling our core values not only to our customers but also to our employees. We promise to uphold these values by providing a safe, progressive, and proactive work environment while continuously working to minimize our impact on our planet. We will work daily to build our employees into leaders, fostering a work environment of integrity, curiosity, empowerment, and innovation. At FLINT, we recognize that our greatest resource is our people. Combining world-class workforce solutions with top-tier talent, together will build upon our reputation of unwavering quality, safety, and customer satisfaction.

We are committed to creating a culture of equity, diversity, and inclusion, including fostering a safe and respectful environment that allows for diverse perspectives—a work environment in which all employees are valued and have an equal opportunity to achieve success. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or other legally protected factors.