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Executive Assistant - Ontario, Canada - Motorola Solutions
Description
Company Overview
At Motorola Solutions, we're guided by a shared purpose – helping people be their best in the moments that matter – and we live up to our purpose every day by solving for safer. Because people can only be their best when they not only feel safe, but are safe. We're solving for safer by building the best possible technologies across every part of our safety and security ecosystem. That's mission-critical communications devices and networks, AI-powered video security & access control and the ability to unite voice, video and data in a single command center view. We're solving for safer by connecting public safety agencies and enterprises, enabling the collaboration that's critical to connect those in need with those who can help. The work we do here matters.
Aperçu de l'entreprise
Chez Motorola Solutions, nous sommes guidés par un objectif commun: aider les gens à donner le meilleur d'eux-mêmes dans les moments les plus importants - et nous sommes à la hauteur de notre engagement en créant des solutions sécurisées. Parce que les gens ne peuvent donner le meilleur d'eux-mêmes que lorsqu'ils se sentent en sécurité et qu'ils le sont. Nous créons des solutions sécurisées en développant les meilleures technologies intégrées à travers les écosystèmes de sûreté et de sécurité. Qu'il s'agisse d'appareils et de réseaux de communications essentiels, d'une sécurité vidéo et d'un contrôle d'accès basés sur l'IA ou d'une capacité d'unir la voix, vidéo et les données dans un seul centre de commandement. Nous créons des solutions sécurisées en connectant les agences de sécurité publique et les entreprises, permettant ainsi une collaboration essentielle entre les personnes qui ont besoin d'aide et les personnes pouvant aider. Le travail que nous accomplissons ici est primordial.
Department Overview The office of the President of Motorola Solutions Canada Inc. which oversees all the business units in Canada, and the office of the Vice-President of Government Markets which has the responsibility of leading the direct sales and sales support teams across Canada.
Le bureau du président de Motorola Solutions Canada Inc. qui supervise toutes les unités commerciales au Canada, et le bureau du vice-président des marchés gouvernementaux qui a la responsabilité de diriger les équipes de ventes directes et de soutien aux ventes à travers le Canada.
Job Description
Provide operational support to the President and Country Manager of Motorola Solutions Canada Inc., and Vice President, Government Markets Canada. Provide operational support to the Government Markets Division Area Sales Managers.
Scope of Responsibilities / Expectations
Provide coordination and advanced operational support to the President. Maintain confidentiality of business activities and issues.
Execute special projects as required by the President. Maintain familiarity with Canadian operations and current business activities.
Manage, lead and coordinate LinkedIn social media messaging and content of the President's account aligning with business goals.
Input, update and maintain direct order forecasts for all Canada regions on a monthly basis.
Input, update and maintain Canada sales territory files and history at the region level.
Prepare Executive reports, correspondence and presentations.
Manage and coordinate Employee Canada Town Hall sessions quarterly.
Execute Salesforce and Tableau reports and charts for operations reviews and pipeline reviews as needed by the Sales Management team.
Monitor, update and maintain the internal division website.
Manage all scheduling, travel, meeting and event planning.
Coordinate customer visits and travel arrangements of the President.
Input, update and maintain Canada information in databases and spreadsheets used by the Canada direct sales teams and sales support staff.
Manage the calendar and email of the President.
Manage the travel arrangements and expense reports of the President.
Ensure a cordial and welcoming environment for employees and customers contacting the office of the President.
Contribute to overall customer satisfaction by promptly answering emails and customer inquiries.
Coordinate the proper signing of foreign documents for various legal entities
Coordinate the proper signing of contracts for various legal entities
Desired Background/Knowledge/Skills
Strong verbal and written communication skills
Advanced knowledge of formulas in excel/google sheets
Well organized, detail oriented, highly skilled professional to assist the President. Requires initiative and independent judgment.
Manage multiple priorities with the ability to prioritize and produce high quality work independently under general direction.
Proficient computer skills with full competence in MS Office and/or Google Sheets, Docs, Slides and Mail. Proficient in the Salesforce software tool with the ability to write output reports of useful sales data as needed by the President.
Social media business communication expertise is a definite asset.
Mature, professional, positive disposition, requiring use of tact, discretion, and judgment.
Ability to problem solve and make decisions.
Fast paced environment.
College diploma and/or University degree in a related field.
French bilingual skills is an important asset
Fournir un soutien opérationnel au président et directeur national de Motorola Solutions Canada Inc., ainsi qu'au vice-président, Marchés gouvernementaux Canada. Fournir un soutien opérationnel aux directeurs commerciaux régionaux de la Division des marchés gouvernementaux.
Responsabilités
Assurer la coordination et un soutien opérationnel avancé au président. Maintenir la confidentialité des activités et des résolutions commerciales.
Exécuter des projets spéciaux selon les exigences du président. Rester familier avec les opérations canadiennes et les activités commerciales actuelles.
Gérer, diriger et coordonner les messages sur les réseaux sociaux LinkedIn et le contenu du compte du président conformément aux objectifs commerciaux.
Saisir, mettre à jour et maintenir les prévisions de commandes directes pour toutes les régions du Canada sur une base mensuelle.
Saisir, mettre à jour et maintenir les fichiers et l'historique des territoires de vente au Canada au niveau de la région.
Préparer les rapports exécutifs, la correspondance et les présentations.
Gérer et coordonner les séances trimestrielles de discussion Town Hall avec employés canadiens.
Exécuter des rapports et des graphiques Salesforce et Tableau pour les examens des opérations et des pipelines selon les besoins de l'équipe de gestion des ventes.
Surveiller, mettre à jour et maintenir le site Web interne de la division.
Gérez tous les horaires, déplacements, réunions et événements.
Coordonner les visites des clients et les voyages corporatifs du président.
Saisir, mettre à jour et maintenir les informations sur le Canada dans les bases de données et les feuilles de calcul utilisées par les équipes de ventes directes au Canada et le personnel de soutien aux ventes.
Gérer le calendrier et courriel du Président.
Gérer les préparatifs de voyage et les notes de frais du président.
Assurer un environnement cordial et accueillant pour les employés et les clients contactant le bureau du président.
Contribuer à la satisfaction globale des clients en répondant rapidement aux courriels et aux demandes des clients.
Coordonner la signature des documents étrangers pour diverses entités juridiques
Coordonner la signature des contrats pour les différentes entités juridiques
Expérience/connaissances/compétences souhaitées
Excellentes capacités de communication verbales et écrites
Connaissance avancée des formules dans les chiffriers Excel/Google Sheets
Professionnel, minutieux et hautement qualifié pour assister le président. Nécessite de l'initiative et un jugement indépendant.
Gérer plusieurs priorités avec la capacité d'établir des priorités et de produire un travail de haute qualité de manière indépendante sous une direction générale.
Compétences informatiques maîtrisées avec une maîtrise totale de MS Office et/ou Google Sheets, Docs, Slides et Mail. Maîtrise de l'outil logiciel Salesforce et capacité de rédiger des rapports de sortie contenant des données de vente utiles selon les besoins du président.
Une expertise en communication d'entreprise sur les réseaux sociaux est un atout certain.
Disposition mature, professionnelle et positive, nécessitant tact, discrétion et jugement.
Capacité à résoudre des problèmes et à prendre des décisions.
Environnement de travail en constante évolution.
Diplôme collégial et/ou diplôme universitaire dans un domaine pertinent à l'emploi.
La maîtrise du français est un atout important
#LI-CR1
Basic Requirements
5+ years experience with sales/office operations
5+ ans d'expérience en tant que professionnel des opérations de bureau/vente
Travel Requirements 10-25%
Relocation Provided None
Position Type Experienced
Referral Payment Plan No
EEO Statement
Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.
We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you'd like to join our team but feel that you don't quite meet all of the preferred skills, we'd still love to hear why you think you'd be a great addition to our team.
We're committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please email .
Motorola Solutions adopte, favorise et promeut les principes de diversité, d'équité et d'inclusion. Nous encourageons et accueillons les candidatures de toutes les personnes qualifiées, quelles que soient leur race, origines ethnique, religion ou croyance, orientation sexuelle, identité et expression sexuelle, statut d'anciens combattants ou tout autre statut protégé par la Loi.
Nous sommes fiers de notre culture axée sur les personnes et les communautés, encourageant ainsi chaque Motorolan d'être la version la plus authentique de lui-même dans ses responsabilités afin de tenir la promesse d'un monde plus sécuritaire.
Si vous souhaitez vous joindre à notre communauté mais croyez que vous ne possédez pas toutes les exigences requises pour le poste convoité, nous aimerions tout de même connaître les raisons pour lesquelles vous pensez être un excellent candidat pour notre équipe.
Nous offrons également des mesures d'adaptation pendant toutes les étapes du processus d'embauche afin de favoriser l'inclusion des personnes vivant avec un handicap physique et/ou mental. Si vous avez besoin de mesures d'adaptation, svp nous faire parvenir un courriel à .