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    payroll program assistant 1 - Toronto, Canada - City of Toronto

    City of Toronto
    City of Toronto Toronto, Canada

    3 weeks ago

    Default job background
    Full time, Permanent Vacancy
    Description

    Responsibilities

    :
  • Directs and co-ordinates activities related to both manual entry and electronic uploads of payroll into SAP and SuccessFactors, in line with information divisional scheduling systems, records management, etc.
  • Provides interpretation of collective agreements, departmental procedures, and regulations.
  • Runs reports as needed (i.e. from Quatro, SAP and SuccessFactors)
  • Co-ordinates and leads all staff support functions as related to payroll and time-keeping duties.
  • Updates, maintains, and monitors the SAP and SuccessFactors Complement Management systems.
  • Monitors manual and electronic payroll transactions/events on the SAP, SuccessFactors and Quatro systems and ensures that they are accurately reflected on the division's payroll and complement management systems.
  • Monitors and verifies reconciliation reports regarding absenteeism, sick, vacation and lieu banks.
  • Responds to inquiries from managers and employees regarding payroll policies and procedures. Answers enquiries from employees regarding payroll matters.
  • Prepares, coordinates, and maintains information related to budget administration, purchase orders, materials and supplies and provide related support as required.
  • Conducts surveys, contacts other units, and retrieves background information.
  • Liaises with Manager Workforce Planning & Development, divisional management, corporate People & Equity Division(P&E), Pension Payroll & Employee Benefits Division (PPEB), and Technology Services Division (TSD) to resolve issues and process transactions.
  • Composes and prepares correspondence as required.

    • Key Qualifications:

    Your application must describe your qualifications as they relate to:

  • Extensive experience in payroll/administration in a large (union or non-union) environment.
  • Extensive experience with Payroll, Human Resources database systems and software applications (i.e. SAP, SuccessFactors, ESS/MSS (eTime), Quatro, etc.)
  • Considerable experience using MS Outlook and M365 (i.e. Word, Excel, PowerPoint) to format and manipulate complex reports, pivot tables, spreadsheets, correspondence and extract data summaries.
  • Experience providing direction and/or training staff.

    • You must also have:

  • Considerable knowledge in the application of various Union collective agreements and/or policies, procedures, practice, and related legislation.
  • Ability to meet tight deadlines in a high-volume environment.
  • Exceptional analytical and problem-solving skills.
  • Ability to work independently with minimal supervision.
  • Ability to function effectively as part of a team and be responsive to Homes in a professional manner.
  • Ability to prepare and maintain accurate and detailed records and reports, as well as the ability to set up and maintain both manual and computerized filing systems.
  • Ability to exercise judgement and discretion in dealing with confidential matters.
  • Ability to follow directions promptly and accurately with attention to detail.
  • Possess excellent interpersonal skills with the ability to develop and maintain productive working relationships with corporate human resources, corporate payroll, clients, and employees.
  • Ability to communicate clearly and accurately both verbally and in writing, with all levels of management, staff, and other divisions.
  • Knowledge of Employment Standards, Canada Pension Plan, Revenue Canada regulations, Employment Insurance and WSIB legislation, as it applies to the corporate payroll system.
  • Ability to travel to LTC Homes as required.
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