- Compiling various monthly corporate reports, including cost centres, financial reports, operations reports, margin improvement actuals/targets
- Creating purchase requisitions and initiating Capital Expense Approval (CEA) workflows
- Performing purchase order and credit card order reconciliations, invoice coding on CWPay and freight invoice coding for FedEx/Cassport
- Creating material reservations for Ottawa Operations and Parvus business units
- Allocating and reconciling intercompany expenses
- Ordering manufacturing floor and office supplies
- Coordinating and managing meetings for Operations teams
- Managing ESD coat, Safety Shoe and Radiation Detection programs
- SharePoint administration of Operations site content
- Coordinating and scheduling IPC training
- Coordinating contractors and external services (i.e. lawn maintenance and snow removal)
- Maintaining department procedures and keeping up to date (read/edit/confirm with owner/drive to closure)
- Creating PowerPoint and Excel presentations
- Providing administration services to Health & Safety committee
- General administration duties such as timesheet entry, expense report development, travel planning, electronic calendar maintenance, budget management
- Managing the front desk. Answering phones and directing inquiries
- Greeting and welcoming visitors
- Assisting with company events
- College certificate in a related field
- Minimum of four years' experience in a fast-paced administrative or office management role
- Professional demeanor
- Excellent customer service skills/team player
- Strong communication skills, friendly and outgoing
- Superior organization skills with attention to detail
- The ability to operate under pressure and meet deadlines
- Time management skills, reliable and punctual
- Knowledge of computers and relevant software applications (MS Office, SAP, SharePoint, etc.
- Highly motivated with the ability to work independently
- The ability to handle information of a highly confidential nature
- Comfortable interacting with multiple levels of the company
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Administrative Receptionist - Ottawa, Canada - Curtiss-Wright
Description
Administrative Receptionist
We are looking for an Administrative Receptionist to join our world-class manufacturing and design facility in Ottawa, Ontario
You will be the first point of contact for visitors and working as a member of the Operations group reporting to the Director, Operations, you will provide administrative support and customer service at the main lobby area.
Location: Ottawa, ON
We Take Care of Our People
Paid Time Off I RRSP with Employer Match I Health and Wellness Benefits I Learning and Development Opportunities I Competitive Pay I Referral Program I Recognition I I
Your Challenge:
What You Bring:
Who We Are:
At our world-class manufacturing and design facility in Ottawa, Ontario, we manufacture rugged products optimized for high-mix, high quality and small batch sizes typical of military requirements. Equipped with the latest assembly, cleaning, coating and inspection equipment, our operations are AS9100 and ISO-9001 certified and we comply with the highest standards of workmanship defined by IPC and J-STD specifications. All materials and processes are controlled by our enterprise-wide SAP and MES systems which offer full component traceability to individual products by serial number.