Jobs
>
Executive Assistant
>
Calgary

    Executive Assistant - Calgary, Canada - Foundations for the Future Charter Academy

    Foundations for the Future Charter Academy
    Foundations for the Future Charter Academy Calgary, Canada

    2 weeks ago

    Default job background
    Full time
    Description
    Located in Calgary, Foundations for the Future Charter Academy (FFCA) is the largest public charter school in Alberta, soon to be serving over 4200 students in eight campuses throughout the city. We offer educational programming through a Distinctive Teaching and Learning Framework that has been developed within the Alberta context for students from Kindergarten to Grade 12. Our mission is to provide a safe and caring environment where the four pillars of our charter, academic excellence, character development, parental involvement and staff leadership are valued and fostered.

    FFCA seeks to hire an Executive Assistant to the Superintendent. The start date for this position is flexible.

    RESPONSIBILITIES:

    Reporting to the Superintendent, the Executive Assistant performs the following duties in the provision of executive, administrative and communications support for the Superintendent and, at times, other members of the FFCA's senior leadership team.

    Executive Support to the Superintendent including, but not limited to:

    Organizing, coordinating, and scheduling the Superintendent's immediate and future commitments and ongoing action items in line with the appropriate priorities

    Handling and screening incoming calls, emails, and correspondence for the Superintendent

    Creating and maintaining effective work flows while handling various projects simultaneously

    Arranging and organizing Superintendent, C-Suite, and admin council meetings, including:

    Developing, revising, and distributing formal agendas;

    Assembling and distributing packages of information required;

    Booking and/or setting up facilities;

    Arranging meals/catering;

    Attending meetings, recording meeting minutes and distributing as needed

    Organizing and maintain the Superintendent's files, documents, and records

    Prepare /proofing official correspondence on behalf of the Superintendent

    Preparing / proofing correspondence, reports, policies, procedures and other formal documents

    Conducting and/or coordinating research, analysis, and synthesis of data to inform decision making, including organizational surveys and other metrics

    Responding to complex and sensitive internal and external inquiries and concerns, redirecting to appropriate personnel in a timely manner

    Addressing/reconciling challenging situations in a calm, respectful and caring manner while keeping the Superintendent informed accordingly

    Facilitating communication between the Superintendent and other faculty, staff, students, and external stakeholders

    Managing the Superintendent's expenses and claim submissions in a timely manner

    Making travel arrangements for the Superintendent

    Disseminating information to relevant team, committees, and staff on behalf of the Superintendent

    Providing general administrative support, including photocopying, filing, and office organization

    Board Meeting Coordination & Communication

    Liaise with the Board Corporate Secretary to ensure that the Board has all necessary information in preparation for meetings in a timely manner

    Liaise with the Board Corporate Secretary to ensure all Public Board meeting information is distributed to the FFCA community / posted to the main FFCA website in a timely manner

    Association of School Council (ASC) Liaison

    Represent the Superintendent and senior leadership team at meetings of the FFCA ASC providing administrative updates for the ASC.

    Event Coordination

    Prepare & coordinate arrangements for FFCA events including, but not limited to annual welcome breakfast, appreciation banquet, school-wide professional development days, town halls, admin council retreats, and Board retreats including:

    Send invitations;

    Confirm participant attendance;

    Book facility;

    Arrange for meals/catering;

    Set-up facility;

    Coordinate gifts, prizes, etc.

    Communications

    Maintain and update essential information on main FFCA website;

    At the direction of the Superintendent, create official external communications in various formats including print, video, and other digital formats as required

    Coordinate regular internal communications with FFCA stakeholders including board newsletter updates, Board announcements, FFCA central administration announcements

    Coordinate and manage FFCA website and social media presence (e.g. Twitter, Facebook, Instagram)

    Society Support

    Maintain/update current Society bylaws as required

    Prepare and submit Society annual Alberta registries return

    Other related duties as assigned

    REQUIRED KNOWLEDGE, SKILLS, ABILITIES, & ATTRIBUTES :

    Ability to represent the Superintendent in a professional manner when interacting with internal and external stakeholders

    Exemplary interpersonal skills

    Exemplary organizational skills

    Exemplary time management skills

    Exemplary ability to balance multiple priorities and tasks

    Exemplary attention to detail

    Proficiency in Microsoft / Office 365 / SharePoint Applications

    Proficiency in desktop publishing would be an asset

    Proficiency in website content management would be an asset

    Proficiency in digital media creation would be an asset

    Ability to use and learn FFCA-supported technological applications

    Ability to take initiative and work independently

    Ability to handle sensitive information with discretion while maintaining confidentiality

    Ability to take initiative and demonstrate sound judgment in managing sensitive and difficult situations

    Ability to develop new processes and leverage skills to contribute to the efficiency and effectiveness of the Superintendent's office and representation of central office to the broader organization and public

    Flexibility to work evenings and weekends

    DESIRED EXPERIENCE AND/OR TRAINING :

    Post-secondary diploma/certificate in office administration and/or communications

    Minimum of 3-5 years of executive support or administrative experience

    Work experience within a team-oriented office environment

    Familiarity with FFCA policies and procedures is an asset

    APPLICATION DETAILS:

    Interested candidates are asked to e-mail a cover letter, resume, one written letter of reference, and two additional reference names/contact information to chloe.-

    Closing Date: This position will remain open until a suitable candidate is found.

    We thank you for your interest in FFCA but only short-listed candidates will be contacted.

  • BURNCO ROCK PRODUCTS Ltd

    Executive Assistant

    1 week ago

    BURNCO ROCK PRODUCTS Ltd Calgary, Canada

    **Rock it with BURNCO** · BURNCO is a growing, rock-solid business supplying construction materials in Canada and the US. · As a fourth-generation family business with 111 years of history, we need you to help make the next hundred years even better. · **Safety. Teamwork. Clarity ...

  • Benevity

    Executive Assistant

    3 weeks ago

    Benevity Calgary, Canada

    **Meet Benevity** · Benevity is the way the world does good, providing companies (and their employees) with technology to take social action on the issues they care about. Through giving, volunteering, grantmaking, employee resource groups and micro-actions, we help most of the F ...

  • Justin Havre & Associates

    Executive Assistant

    3 weeks ago

    Justin Havre & Associates Calgary, Canada

    This is your lucky day if you've been thinking about joining the high-octane world of Calgary real estate. We're opening doors to the position of Executive Assistant, working for and with our Leadership Team and Advisors at the Justin Havre Real Estate Team. If you want to work w ...

  • Sonshine Community Services

    Executive Assistant

    2 weeks ago

    Sonshine Community Services Calgary, Canada

    Sonshine brings hope and healing to families in need for more than 40 years. We are a multi-services organization, supporting community needs including a residential shelter for women and children, community counselling, and children's programming. · **THE POSITION**: · The **Exe ...

  • Mosaic Primary Care Network

    Executive Assistant

    3 weeks ago

    Mosaic Primary Care Network Calgary, Canada

    Executive Assistant · **Status**:Regular Full-Time (1.0 FTE) · **Reporting To**:Business Operations Manager · **Date Available**:Negotiable · **Hours of Work**:7.75 hours per day, 38.75 hours per week · **Exempt/Non-Exempt**:Exempt · **Program**:Administrative · **Salary Range**: ...

  • Justin Havre & Associates

    Executive Assistant

    2 weeks ago

    Justin Havre & Associates Calgary, Canada

    This is your lucky day if you've been thinking about joining the high-octane world of Calgary real estate. We're opening doors to the position of Executive Assistant, working for and with our Leadership Team and Advisors at Justin Havre & Associates, the #1 RE/MAX team in Canada ...

  • Forge Performance Group

    Executive Assistant

    2 weeks ago

    Forge Performance Group Calgary, Canada

    Forge Performance Group is a Talent Management solutions team dedicated to providing our clients with highly skilled professionals well-matched to unique hiring needs, culture and goals. Our client is currently looking for an Executive Assistant & Project Specialist in Calgary, A ...

  • Strike Group

    Executive Assistant

    3 weeks ago

    Strike Group Calgary, Canada

    ***CORE ACCOUNTABILITIES**- Independently manage complex daily, weekly and long-term schedules for the senior executive team- · - Arrange travel for the senior executive team including itineraries and agendas; booking flights, transportation, accommodations and any other support ...

  • Suncor Energy

    Executive Assistant

    1 week ago

    Suncor Energy Calgary, Canada

    Joining Suncor means you will work for one of the best companies in Canada, providing tremendous future potential where talented people thrive and lead. As our business evolves, so do our employment opportunities. Our work culture includes a dynamic mix of professionals, with a d ...

  • Boston Consulting Group

    Executive Assistant

    3 weeks ago

    Boston Consulting Group Calgary, Canada

    **WHAT YOU'LL DO**: · You are essential to our office, essential to our success. We are Boston Consulting Group (BCG), a 50-years young strategy consulting firm. Over the past few years, BCG has been ranked #1 in Consulting Magazine's annual "Best Firms to Work For" survey and #1 ...

  • Fuse Consulting Ltd.

    Executive Assistant

    3 weeks ago

    Fuse Consulting Ltd. Calgary, Canada

    Executive Assistant Job Posting - Fuse Consulting Ltd. · Are you a skilled and experienced Executive Assistant who thrives in an environment where you are empowered to make a difference through your work? If so, this may be the role for you We are seeking an Executive Assistant t ...

  • Alberta Mortgage Brokers Association (AMBA)

    Executive Assistant

    2 weeks ago

    Alberta Mortgage Brokers Association (AMBA) Calgary, Canada

    **Executive Assistant** · **Role Description** · Reporting to the CEO, this role is responsible for providing executive support to the CEO for all day-to-day activities. As part of a small but dynamic and efficient team, you will have the opportunity to be creative and innovative ...

  • De Havilland

    Executive Assistant

    2 weeks ago

    De Havilland Calgary, Canada

    De Havilland Aircraft of Canada Ltd. ('DHC') is a proudly Canadian aerospace company currently transitioning its corporate headquarters to Calgary, AB. DHC is undertaking a consolidation of its underlying subsidiary companies under a single brand currently offering engineering, a ...

  • Lynx Air

    Executive Assistant

    1 week ago

    Lynx Air Calgary, Canada

    Are you excited about the prospect of joining a startup organization? · Interested in being a part of the changing skies in Canada and beyond? · Want to work with world-class leaders who have extensive industry know-how? · Curious about how it feels to join Canada's newest airlin ...

  • Shirin Group

    Executive Assistant

    3 weeks ago

    Shirin Group Calgary, Canada

    **Responsibilities include the following**: · - Calendar management: Scheduling appointments, arranging meetings, and coordinating/managing schedules. · - Contact management: Maintaining an up-to-date database of clients, vendors, and partners. · - Expense management: Tracking an ...

  • Atco Ltd.

    Executive Assistant

    3 weeks ago

    Atco Ltd. Calgary, Canada

    Always there. Anywhere. That's us A team committed to delivering inspired solutions for a better world. We care for our communities and each other, and we are committed to showing up for those who need us. We value and encourage diversity, and we have the courage to do the right ...

  • TAQA

    Executive Assistant

    2 weeks ago

    TAQA Calgary, Canada

    Job Title: Executive Assistant ~ RQ 23-30 ~ · Are you interested in being part of a team that believes in the pursuit of excellence, conducting work in a safe and sustainable manner and being courageous and creative in everything we do? · TAQA North is currently searching for an ...

  • Atco Ltd.

    Executive Assistant

    2 weeks ago

    Atco Ltd. Calgary, Canada

    Always there. Anywhere. That's us A team committed to delivering inspired solutions for a better world. We care for our communities and each other, and we are committed to showing up for those who need us. We value and encourage diversity, and we have the courage to do the right ...

  • Luxe Du Jour

    Executive Assistant

    2 weeks ago

    Luxe Du Jour Calgary, Canada

    **About Luxe Du Jour** · Luxe Du Jour is a leading luxury consignment Founded in 2016, Luxe Du Jour has built a reputation for being one of the most trusted and reputable luxury handbag consignment companies in North America. Luxe Du Jour is headquartered out of Calgary, Alberta, ...

  • ROSC Solutions Group

    Executive Assistant

    4 days ago

    ROSC Solutions Group Calgary, Canada

    **Executive Assistant** · Bowline Health · We are a fast-growing startup in the behavioural health industry, dedicated to providing innovative and accessible mental health solutions. Our mission is to improve the well-being of individuals by leveraging cutting-edge technology and ...