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    administrative assistant - Toronto, Canada - Healthmax-Etobicoke

    Healthmax-Etobicoke
    Healthmax-Etobicoke Toronto, Canada

    4 hours ago

    Default job background
    Description
    • Work Term: Permanent
    • Work Language: English
    • Hours: 40 hours per week
    • Education: Secondary (high) school graduation certificate
    • Experience: 2 years to less than 3 years

      • Work setting

    • Health care institution, facility or clinic

      • Budgetary responsibility

    • 0 - $100,000

      • Tasks

    • Arrange and co-ordinate seminars, conferences, etc.
    • Train other workers
    • Train, direct and motivate staff
    • Record and prepare minutes of meetings, seminars and conferences
    • Determine and establish office procedures and routines
    • Schedule and confirm appointments
    • Manage contracts
    • Answer telephone and relay telephone calls and messages
    • Oversee the analysis of employee data and information
    • Answer electronic enquiries
    • Oversee development of communication strategies
    • Compile data, statistics and other information
    • Oversee the preparation of reports
    • Order office supplies and maintain inventory
    • Organize staff consultation and grievance procedures
    • Plan, organize, direct, control and evaluate daily operations
    • Arrange travel, related itineraries and make reservations
    • Greet people and direct them to contacts or service areas
    • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
    • Set up and maintain manual and computerized information filing systems
    • Type and proofread correspondence, forms and other documents

      • Supervision

    • 3-4 people

      • Computer and technology knowledge

    • Google Docs
    • Microsoft Publisher
    • Microsoft Visio
    • MS Excel
    • MS Outlook
    • MS PowerPoint
    • MS Windows
    • MS Word
    • Electronic scheduler
    • Database software
    • MS Access
    • MS Office

      • Technical terminology

    • Financial

      • Area of specialization

    • Correspondence
    • Reports and records
    • Financial statements
    • Invoices
    • Charts, tables, graphs and diagrams

      • Transportation/travel information

    • Own transportation

      • Work conditions and physical capabilities

    • Fast-paced environment
    • Work under pressure
    • Tight deadlines
    • Repetitive tasks
    • Large workload

      • Personal suitability

    • Ability to multitask
    • Excellent oral communication
    • Excellent written communication
    • Flexibility
    • Organized
    • Team player
    • Accurate
    • Client focus
    • Reliability

      • Health benefits

    • Health care plan
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