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    Office Manager - Toronto, Canada - Adath Israel Congregation

    Adath Israel Congregation
    Adath Israel Congregation Toronto, Canada

    1 week ago

    Default job background
    Full time
    Description

    Background

    Adath Israel Congregation is one of North America's largest Conservative Shuls, and is led by a dynamic clergy team under the guidance of Senior Rabbi Adam Cutler. Our dedicated office team oversees the operational side of the synagogue.

    We are looking to hire a temporary Office Manager (Maternity Leave, minimum one year), and is a direct report to the Executive Director. This in-person role is full-time, with office hours of 8:30am-4:30pm (or 9:00am-5:00pm). Fridays have an early leave time.

    Job Profile

  • Provide administrative support to the office including: scheduling meetings, processing incoming and outgoing mail and courier pickups and deliveries, making copies, scanning documents, maintaining and office supplies.
  • Answer phones, including screening of calls, handling routine items, and taking/relaying messages;
  • Coordinate the consolidation and distribution of the weekly Shabbat package.
  • Issue Yahrzeit letters weekly.
  • Provide support to Accounting (filing and data entry)
  • Write, proofread and distribute/mail correspondence and letters as requested.
  • Maintain an organized electronic and paper filing system (assist, monitor, and enforce usage).
  • Other duties and projects as assigned

    • Human Resources

  • Oversee vacation scheduling using our Ceridian application
  • Lead onboarding process for new employees
  • Supervise full-time receptionist.

    • Administrative

  • Support the program, administrative and calendar needs of the shul
  • Manage the synagogue's event booking calendar as needed
  • Serve as the primary resource to run reports from our "ShulCloud" Membership database
  • Process incoming donations and manage the master donation file
  • Oversee congregation wide mailings.
  • Provide registration and administrative support for the Hebrew School

    • Ritual

  • Lead the Yahrzeit communication and mailing program.
  • Coordinate the weekly Shabbat package.

    • Our Ideal candidate can:

  • Communicate in a positive way with all members of staff and the congregation, both through written and verbal communication
  • Possess superior organizational skills, along with a proficiency in Microsoft Outlook (use of Google documents is also a welcome asset)
  • Have courageous conversations as necessary with staff and the congregation
  • Understand and respond calmly in times of change, and does not get easily overwhelmed
  • Work collaboratively with all members of staff and the congregation

    • Our ideal candidate has:

  • Post-secondary diploma or degree
  • Minimum of 2 years of related administrative experience in a business office setting (Jewish community experience is an asset).
  • Knowledge of Jewish holidays and customs (speaking Hebrew is an asset, but not required).
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