Jobs
>
administrative assistant
>
Vancouver

    Administrative Assistant - Vancouver, BC, Canada - Raymond James Financial

    Raymond James Financial
    Raymond James Financial Vancouver, BC, Canada

    1 week ago

    Default job background
    Description

    Job Description - Administrative Assistant

    At Raymond James, we develop, we collaborate, we decide, we deliver, and we improve together .

    Raymond James Ltd. is Canada's leading independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to their wealth management needs.

    Team Executive Assistant

    How does the role impact the organization?

    The primary role of the Administrative Assistant is to support the high producing Advisory team "Thompson Investment Partners" to ensure the clients receive outstanding service. We are looking for someone who is hardworking and have the ability to think outside the box. The position is responsible for scheduling and organizing meetings, running the office administration and day to day, servicing client requests and ensuring quality service and professionalism at every client and partner interaction. The successful candidate must be client-service driven, self-motivated, and love to interact with clients.

    This is a supportive team environment which promotes personal career growth. Drawing on previous experience as an Administrative Assistant or Executive Assistant in a financial services firm, or upon a degree/diploma within Business Administration, you must have meticulous attention to detail, possess a positive attitude, and have exceptional interpersonal skills. The successful candidate must also be responsible, confident, self-motivated, and a team player.

    What is the position responsible for?

    • Providing support to two advisors on a fast paced growing team
    • Foster and support client relationships by liaising with clients, responding to requests and demonstrating proactive problem solving;
    • Schedule and organize meetings, including preparation and co-ordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc., as required
    • Be responsible for and support the team with paperwork, manage head office correspondence, and handle the account opening process for new clients;
    • Head liaison and air traffic controller of the team and oversight of CRM - Salesforce
    • Prepare for client meetings and have all meeting prep ready from the team for the lead advisor
    • Basic financial administrative duties including sending funds, address change, client account agreement updates and one off documents
    • Provide accurate, organized and efficient administrative support; collect and track data, research information, sort and distribute mail, balance and process expense reports, , proactively manage calendars, create and maintain files, and perform other administrative assignments as required
    • Handle incoming and outgoing phone calls with high net worth clients and respond to requests for information;
    • Proactive Self-starter: carry out special projects, as assigned and independently research, prioritize and follow up on status
    • Event organizer – coordinating quarterly events remote or in person with between clients
    • Communicate internally with various operational and administration departments;
    • Assisting with social media content creation and team branding of media appearances such as BNN Bloomberg, Globe & Mail, CTV etc.
    • Prepare expense reports, monthly budget reports, invoice processing and purchase requisitions
    • Assist with all marketing initiatives including social media (twitter, LinkedIn), and website content; and
    • Grow and take courses as required for regulatory purposes.

    What can you expect from us?

    Our most important investment is in people, Raymond James Ltd offers flexible workstyles, a competitive compensation and benefits package. Our benefits range from Health Benefits, RRSP Matching Program, Employee Stock Purchase Plan, Paid Time Off, Volunteer Days, Discretionary Bonuses, Tuition Reimbursement and many more We also support internal promotion and community involvement.

    Qualifications:

    • A minimum of 1-2 years of industry related experience; and
    • Basic fundamental investment concepts, practices, and procedures used in the securities industry;
    • Administrative processes and procedures
    • Compliance practices and regulations;
    • CRM (Customer Relationship Management) software and maintaining/improving CRM databases is required
    • Dataphile is an asset.
    • Microsoft Office with a willingness and ability to learn new applications;
    • LinkedIn, Facebook, and Twitter; YouTube and Instagram
    • Demonstrate advanced face-to-face, email, videoconferencing, and telephone etiquette and relationship management skills;
    • Experience in the real estate, financial services, customer service, hotel management industry is an asset.
    • Completion of the Canadian Securities Course (CSC) is an asset.

    At Raymond James – we honor, value, respect the uniqueness, experiences, and backgrounds of all of our Associates. When associates bring their best authentic self, our organization, clients and communities thrive, it is part of our people-first culture. The Company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.

    Here at Raymond James we demonstrate our commitment to ensuring equal opportunities for all candidates. To request accommodations, candidates are instructed to contact Human Resources via email at By reaching out to this email address, candidates can communicate their specific requirements and discuss the necessary accommodations they may need to participate fully in the recruitment process. Salary Range: BC (based on Education, Work Experience, etc) $45,000-$50,000 in addition to competitive performance bonuses/incentives.

    Raymond James Ltd. is a member of the Investment IndustryRegulatory Organization of Canada (IIROC) and of the Canadian Investor ProtectionFund (CIPF). Customers' accounts are protected by the Canadian Investor ProtectionFund within specified limits. A brochure describing the nature and limits ofcoverage is available upon request or at . 3Macs, MacDougall,MacDougall & MacTier and Raymond James Correspondent Services are divisions ofRaymond James Ltd. Raymond James Ltd. is an integrated financial services firm. Itssubsidiaries, Raymond James Investment Counsel Ltd., Raymond James FinancialPlanning Ltd., Raymond James Trust (Canada) and Raymond James Trust (Québec) not members of the IIROC or the CIPF. Please consult each subsidiary's webpagesfor applicable corporate, regulatory or membership information.

    #J-18808-Ljbffr
  • Purtzki Johansen & Associates

    administrative assistant

    5 days ago

    Purtzki Johansen & Associates Vancouver, Canada

    Education: · Expérience: · Education · Secondary (high) school graduation certificate · Personal suitability · Ability to multitask · Excellent written communication · Flexibility · Organized · Accurate · Reliability · Time management · Experience · Experience an asset · Health ...

  • AVALON OSS RENOVATION AND CONSTRUCTION LTD

    administrative assistant

    6 days ago

    AVALON OSS RENOVATION AND CONSTRUCTION LTD Surrey, Canada

    Education: · Expérience: · Education · No degree, certificate or diploma · Tasks · Arrange and co-ordinate seminars, conferences, etc. · Record and prepare minutes of meetings, seminars and conferences · Order office supplies and maintain inventory · Plan, organize, direct, con ...

  • West Plateau Homes Ltd.

    administrative assistant

    5 days ago

    West Plateau Homes Ltd. Vancouver, Canada

    Education: · Expérience: · Education · Secondary (high) school graduation certificate · or equivalent experience · Experience · 7 months to less than 1 year · Health benefits · Health care plan · Other benefits · On-site amenities · On-site daycare available · On-site recreatio ...

  • British Columbia Securities Commission

    Administrative Assistant

    1 week ago

    British Columbia Securities Commission Vancouver, Canada

    **Company Overview**: · Centrally located in downtown Vancouver, the British Columbia Securities Commission (BCSC) strives to make the investment markets benefit the public - enabling people to achieve their financial goals, enterprises to grow, and British Columbia to thrive. · ...

  • University Canada West

    Administrative Assistant

    3 days ago

    University Canada West Vancouver, Canada

    **Position Job Title**:Administrative Assistant · **Location**:Vancouver · **Reports To**:Campus Manager · **Hours**:Various Hours · **About University Canada West**: · University Canada West is an innovative business and technology-oriented, dynamic, and growing institution that ...

  • University of British Columbia

    Administrative Assistant

    21 hours ago

    University of British Columbia Vancouver, Canada

    Staff - Union · Job Category · CUPE 2950 · Job Profile · CUPE 2950 Salaried - Administrative Support 3 (Gr8) · Job Title · Administrative Assistant · Department · Strynadka Laboratory | Department of Biochemistry and Molecular Biology | Faculty of Medicine · Compensation Range · ...

  • Sunny International Consulting Ltd.

    Administrative Assistant

    1 week ago

    Sunny International Consulting Ltd. Vancouver, Canada

    Job Position: Administrative Assistant · **Job Type**: Permanent, Full-time · Hourly Wage: $26-30 · Work Hour: 35 hours/week · Work Location: West Broadway, Vancouver, BC V6H 1E5 Canada · Language Requirement: English · Sunny International Consulting Ltd. is a Vancouver-based emp ...

  • CIMA+

    Administrative Assistant

    4 days ago

    CIMA+ Vancouver, Canada

    **Company Description** Welcome to a place where people are at the heart of everything we do.** · Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you'll find a place where you'll have many opportunities to learn and develop while working ...

  • Stantec

    Administrative Assistant

    21 hours ago

    Stantec Vancouver, Canada

    Administrative Assistant U1 ) · **Description** · Stantec Buildings is on a mission to become the world's leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We ...

  • Back in Motion Rehab

    Administrative Assistant

    1 week ago

    Back in Motion Rehab North Vancouver, Canada

    **POSITION TITLE**: Administrative Assistant · **REPORTS TO**: Administrative Manager · **LOCATION**: North Vancouver, (**1394 Main Street, North Vancouver, BC V7J 1C6)** · **STATUS**: Part Time Permanent. Starting ASAP · **HOURS OF WORK**: Monday to Friday | 29.5 hours per week ...

  • Fresh Direct Produce

    Administrative Assistant

    2 days ago

    Fresh Direct Produce Vancouver, Canada

    Do you have what it takes to join a fast-paced sales team? Are you a highly organized, analytical, and detail-oriented individual who loves a challenge? We are looking for a full-time Sales Administrative Assistant to join our team · Reporting to the Sales Manager, the Sales Admi ...

  • National Speakers Bureau Inc.

    Administrative Assistant

    3 days ago

    National Speakers Bureau Inc. Vancouver, Canada

    **ADMINISTRATIVE ASSISTANT** · **Hybrid, P/T (M-F mornings) or F/T** · **If you care about current events, love watching TED talks, and believe in lifelong learning - you will love NSB. National Speakers Bureau is growing and looking for a new Administrative Assistant to join our ...

  • Lilac Solutions, Inc.

    Administrative Assistant

    1 week ago

    Lilac Solutions, Inc. Vancouver, Canada

    **Lilac Solutions, Inc.** · Lilac Solutions is a lithium extraction company unlocking brine resources to provide essential raw materials to the battery industry. Lilac's unique ion exchange process eliminates the environmental impact of conventional lithium extraction while boost ...

  • BC Centre for Excellence in HIV/AIDS

    Administrative Assistant

    3 days ago

    BC Centre for Excellence in HIV/AIDS Vancouver, Canada

    Please note_: _Only Canadian Citizens, legal residents or residents with a legal work permit will be considered._ · STATUS: This is a regular full-time position · HOURS OF WORK: 08:30 - 16:30 - Monday to Friday · SALARY: Commensurate with qualifications and experience · BENEFITS: ...

  • Port of Vancouver

    Administrative Assistant

    1 week ago

    Port of Vancouver Vancouver, Canada

    **BE PART OF THE TEAM THAT BRINGS THE WORLD TOGETHER** · **Career Opportunity: Administrative Assistant - Real Estate Division (6-Month Term)** · Join an organization that plays a critical role in Canada's economy. At the Vancouver Fraser Port Authority, we focus on doing the inc ...

  • Vancouver Police Board

    Administrative Assistant

    1 week ago

    Vancouver Police Board Vancouver, Canada

    **Administrative Assistant**: · **COMPETITION: # ** · **Classification: Administrative Assistant** · **DEPARTMENT**:Vancouver Police Department · **DIVISION: Vancouver Police Board** · **STATUS**: Regular Full Time (EXEMPT) · **HOURS OF WORK**:Monday to Friday · **LOCATION**:212 ...

  • Canuck Place Children's Hospice

    Administrative Assistant

    2 days ago

    Canuck Place Children's Hospice Vancouver, Canada

    **Administrative Assistant** · **Location**:Granville Office and Vancouver Hospice · **Reporting to**:Administration Manager & Clinical Program Assistant · **Job status**:Permanent, full-time 1.0 FTE (75 hours bi-weekly) · **Compensation**:$50,000 - $53,000 · - We want our staff ...

  • Relax body&mind massage studio Ltd.

    Administrative Assistant

    2 days ago

    Relax body&mind massage studio Ltd. North Vancouver, Canada

    Job Overview: · We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing exceptional administrative support to our tea ...

  • DEA Canadian College

    Administrative Assistant

    21 hours ago

    DEA Canadian College North Vancouver, Canada

    DEA Canadian College is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our Director and employees, assisting in daily office needs and managing our c ...

  • BLANKSLATE Partners

    Administrative Assistant

    21 hours ago

    BLANKSLATE Partners Vancouver, Canada

    **About Us** · Salius Rehab is a growing company in the area of long term care rehabilitation that is passionate about working in seniors care. Salius Rehab is your one stop for all premium rehab services providing occupational therapy, physical therapy and kinesiology. We believ ...