Jobs
>
Montréal

    Bilingual Project Administrator - Montreal, Canada - BGIS

    BGIS
    BGIS Montreal, Canada

    6 days ago

    BGIS background
    Full time
    Description

    Who We Are

    BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients' businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

    Further information is available at

    SUMMARY

    The Bilingual Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

    KEY DUTIES & RESPONSIBILITIES

    Project Set Up

  • Inputs project information into databases and completes project set up process

    • Project Tracking and Documentation

  • Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
  • Monitors project progress and timelines and prepares status reports to assist with timely project delivery.

    • Project Financial Administration

  • Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
  • Executes the purchase order process.
  • Reconciles purchase orders to invoices to ensure accuracy.

    • Project Reporting

  • Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
  • Reviews and communicates risks to Project Managers.

    • Project Close Out Administration

  • Executes project close out requirements.
  • Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
  • Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
  • Reviews and reconciles actual project expenses against cost estimates.
  • Other duties as assigned.

    • KNOWLEDGE AND SKILLS

  • Community college diploma
  • 1 to 3 years of project administration or administrative work experience
  • Strong administrative and organizational skills
  • Ability to provide project administration support
  • Ability to maintain accurate data
  • Strong attention to detail and data accuracy
  • Ability to extract and compile data into reports
  • Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
  • Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

    • Licenses and/or Professional Accreditation

  • Demonstrates an interest in pursuing Project Management Institute Accreditation

    • At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success

  • Alithya

    Project Administrator

    5 days ago

    Alithya Montréal, Canada

    **Project Administrator** **:montreal · **Montreal, Quebec, Canada****: · Do you want to experience the essence of a large organization in a company with a personal touch? Come and work with us We are looking for creative, innovative, and collaborative people like you to join our ...

  • McGill University

    Project Administrator

    1 week ago

    McGill University Montréal, Canada

    Please refer to the · job aid for instructions on how to apply. · Position Summary: · Reporting to the Systems Manager, the Project Administrator is accountable for overseeing the delivery of outstanding services to applicants and the system production schedules for Student Infor ...

  • McGill University

    Project Administrator

    1 week ago

    McGill University Montréal, Canada

    Please refer to the · job aid for instructions on how to apply. · Position Summary: · Plan, develop and implement administrative processes related to myProgress, McGill's web-based progress tracking tool, and myThesis, McGill's thesis examination management system. Provide effici ...

  • L3Harris Technologies

    Project Administrator

    5 days ago

    L3Harris Technologies Montréal, Canada

    The L3Harris MAPPS Global business is a leading global supplier of controls and simulation solutions for marine, power and space sectors. Headquartered in Montreal, Quebec, Canada, L3Harris MAPPS Inc. has businesses and sites in Canada, Germany, India, Malaysia, and the United Ki ...

  • Enviroair

    Project Administrator

    1 week ago

    Enviroair Montréal, Canada

    TERMS OF EMPLOYMENT · - Full time (weekdays) · - 37.5 hours per week · - Flexible schedule between 7:00 am and 5:00 pm · - Possibility of teleworking 2 days/week · - Gym on site · - Insurance: full medical and dental · - Group RRSP plan · - Continuing education · The project admi ...

  • Pomerleau

    Project Administrative Assistant

    1 week ago

    Pomerleau Montréal, Canada

    **We are Pomerleau. And you could be too.** · Pomerleau is recognized as one of Canada's leaders in the construction industry, in the institutional, commercial, industrial and civil engineering sectors. Clients benefit from our expertise as general contractor, construction manage ...

  • Auum solutions

    Bilingual Project Administrator

    1 week ago

    Auum solutions Montréal, Canada

    _**Applicant must be in Quebec**_ · **Title**: Bilingual Project administrator · **Location**:Virtually 100% teleworking but must be easily available in person for occasional meetings in downtown Montreal · **Duration**:5 months with 12 month renewal on an hourly basis of 37.5 ho ...

  • Cirque du Soleil

    Administrative Coordinator and Project Development

    3 days ago

    Cirque du Soleil Montréal, Canada

    **Administrative coordinator and project development support** · Creations and Productions · - Permanent Position _ · **We were born from an eclectic troop of performers. Come live the experience of being yourself every day to create the extraordinary.** · *** · **OUR MISSION** · ...

  • Core One Consulting Ltd.

    Project Coordinator/administrative Assistant

    2 days ago

    Core One Consulting Ltd. Montréal, Canada

    Core One Consulting Ltd. provides design and engineering solutions for wireless telecommunication infrastructures. By investing in our employees, Core One pursues a growth mindset. Employees are encouraged to chart their career path and are given the tools and resources to succee ...

  • Concordia University

    Manager HR Administration and Projects

    1 week ago

    Concordia University Montréal, Canada

    **Position Number**: / · **Department**: Office Of The Associate Vice-President, Human Resources · **Campus**: Sir George Williams (Downtown) · **Salary**: $93, $108,200.00 per annum · **Union/Association/HR Policy**: HR POLICIES · **Posting deadline**: January 19, 2023 · Recogni ...

  • Pomerleau

    Administrative Assistant and Project Support

    1 week ago

    Pomerleau Montréal, Canada

    **We are Pomerleau. And you could be too.** · At Pomerleau, we fully understand that our mission is not only to create infrastructure or erect buildings, but to build communities. As a leader in the construction industry for nearly 60 years, we always aim to make a positive impac ...

  • CIMA+

    Project Administrative Assistant

    5 days ago

    CIMA+ Longueuil, Canada

    **Company Description** Welcome to a place where people are at the heart of everything we do.** · Welcome to people who like people, to brilliant minds, tomorrow's visionaries, challenge seekers, collaborators, and those with an entrepreneurial spirit in their DNA. · At CIMA+, yo ...

  • TalentSphere Staffing Solutions

    Project Administrator

    1 week ago

    TalentSphere Staffing Solutions Montréal, QC, Canada

    Capital Projects Administrator · (18 month contract) · Commercial Real Estate · Montreal, QC · Our client is Canada's leading providers of Industrial Real Estate properties. Reporting to the Manager, Capital Projects, the successful candidate will work closely with both depart ...

  • C961 FieldTurf USA Inc.

    Project Administrator

    1 week ago

    C961 FieldTurf USA Inc. Montreal, Canada Full time

    Highly motivated and organized individual that can work in a high paced environment. Provide coordinate and provide administrative support (3) to (5) Project Managers with a designated regional territory from bid to closeout. Position requires a high level of collaboration with o ...

  • Polygon Restoration

    Project Administrator

    1 week ago

    Polygon Restoration Montreal, Canada

    Polygon Restoration is looking for a project administrator to join our team. Under the supervision of the Financial Controller the claim handler will be responsible for compiling all project data, assist with meeting service level expectations, coordinating required resources and ...

  • Phase Consulting

    Project Manager/Administrator

    4 days ago

    Phase Consulting Montreal, Canada

    About: · Our client, a global leading engineering firm, is seeking a highly skilled Administrator in Implementation/Project Manager, who is bilingual in both French and English to assist on an ongoing multi-year large-scale complex transit project. · Responsibilities: · Coordinat ...

  • Phase Consulting

    Administrator, Project Coordinator

    2 weeks ago

    Phase Consulting Montréal, QC, Canada

    Our client, a global leading engineering firm, is seeking a highly skilled Administrator in Implementation, Project Manager, Project Technician, Lot Manager who is bilingual in both French and English to assist on an ongoing multi-year large-scale complex transit project. · Coor ...

  • TalentSphere Staffing Solutions

    Capital Project Administrator

    1 week ago

    TalentSphere Staffing Solutions Montréal, QC, Canada

    Capital Projects Administrator · (18 month contract) · Commercial Real Estate · Montreal, QC · THE COMPANY & ROLE · Our client is Canada's leading providers of Industrial Real Estate properties. Reporting to the Manager, Capital Projects, the successful candidate will work cl ...

  • Genpact

    Administrator, Project Controls

    5 days ago

    Genpact Montréal, QC, Canada

    With a startup spirit and 115,000 + curious and courageous minds, we have the expertise to go deep with the world's biggest brands—and we have fun doing it We dream in digital, dare in reality, and reinvent the ways companies work to make an impact far bigger than just our bottom ...

  • Pomerleau

    Project Administrative Assistant

    1 week ago

    Pomerleau Montreal, Canada

    Ready to build your career? We want to hear from you. · As a Project Administrative Assistant working in the Building Operations team at Pomerleau Construction, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale bu ...