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    Senior Facility Administrator - Toronto, ON, Canada - WSP USA

    WSP USA
    WSP USA Toronto, ON, Canada

    1 week ago

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    Description

    We are currently searching for an energetic Senior Facilities Administrator for a temporary position 6-month position in our Toronto office.

    This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding environment where your efforts will contribute to the success of one of Canada's leading Engineering firms.

    We value and are committed to upholding a culture of Inclusion and Belonging

    Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.

    We offer attractive pay, a great corporate culture and a clear vision for the future.
    #Oversee, coach, and provide support to Facilities Administrators and Office Administrators.
    Conduct performance reviews, on the job coaching, onboarding/ offboarding of team members.
    Assist in identifying opportunities that will continuously improve all aspects of Facilities Management operations.
    Enables a quality-of-service delivery focus. Establishes high standards for the delivery of Facilities Management services. Provides input to departmental leaders for policies/procedures, policy proposals, and strategies to improve operational efficiencies.
    Assist the Senior Regional Facilities Manager in monitoring and managing costs to meet budget.
    Assists the successful delivery of FM Service Request platform.
    Work closely and as back up to Senior Facilities Coordinator to support facilities management.
    Provide administrative tracking for all Vendors and Landlords in your region.
    Liaise with the Project Implementation Manager to ensure document are transferred at the completion of project phase.
    Work with Office leaders to assist with vendor management and vendor replacement where needed.
    Manage online database of collected information, Facilities Database, Service Request Forms with best practices in mind.

    Act as Facilities coordinator delegate for liaison with building management to communicate day to day issues that arise, e.g., elevators down, fire drill etc.

    Oversee team to maintain COI records for all vendors and submit to building for clearance.
    Support ad-hoc requests for assistance from the facilities management team.
    Completion of a post-secondary Diploma related to Office Administration is desirable or equivalent.
    ~Project planning experience is desirable.
    ~ Demonstrable extensive administrative capabilities related to Excel (Pivot Tables, V-Lookup etc.).
    ~ Strong expertise in use of Microsoft Office Suite, including Word, Excel and PowerPoint.
    ~ Excellent customer service skills.
    ~ Ability to manage people effectively.
    ~ Strong communication and relationship-building skills.
    ~ A demonstrated commitment to providing quality service and work.
    ~ Strong organizational and time management skills with the ability to juggle multiple priorities.
    ~ Adherence to the requirements of WSP systems as set out in the company policies, manuals, procedures and guidelines.
    ~ Positive attitude and a desire to succeed in a Corporate environment is essential.
    ~ Your physical attendance at the office is required during weekdays.

    Manages self under pressure.
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