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    Academic Program Assistant - St. John's, Canada - Memorial University of Newfoundland

    Memorial University of Newfoundland
    Memorial University of Newfoundland St. John's, Canada

    3 weeks ago

    Default job background
    Freelance
    Description

    April 9, 2024

    ACADEMIC PROGRAM ASSISTANT (BAND LEVEL 4)
    Division of BioMedical Sciences (Graduate Programs)
    Faculty of Medicine
    (Contractual Position to March 11, 2025)

    This competition may be used to fill identical positions in this unit within three (3) months of the closing date All qualified employees are welcome to apply, however preference is given to CUPE members

    DUTIES

    The successful applicant will provide administrative support to the Graduate Coordinators and Programs in the Division of BioMedical Sciences (Bioscience of Health and Disease, Cardiovascular & Renal Sciences; Human Genetics and Genomics, Immunology & Infectious Diseases and Neurosciences). Duties include liaising with the BioMedical Sciences (BMS) Graduate Coordinators; coordinating the admissions process for BMS graduate programs; liaising between students, the Graduate Coordinator and the Office of Research and Graduate Studies; serving as the primary point of contact for graduate students; coordinating inquiries regarding graduate programs; providing assistance to students; implementing, maintaining, tracking and updating a database of students registered in BMS graduate programs and information related to their individuals programs; distributing notices to faculty and graduate students; assisting in the planning and organization of courses; typing course outlines, course materials, letters, forms, reports and other documents from rough draft and or dictating equipment; ensuring program guidelines, deadlines and schedules are followed; formatting materials and reports for presentations; proactively ensuring a high level of support is provided; replying in-person, by telephone or written correspondence to enquiries; organizing meetings and room bookings; preparing payroll for graduate assistantships; organizing the Graduate Research Symposia in consultation with the Graduate Program Coordinators; implementing and maintaining a communication strategy to update graduate students on various deadlines for scholarships, grant deadlines, and travel awards; coordinating activities associated with journal clubs; maintaining a list of graduate award recipients; and performing other related duties as required.

    QUALIFICATIONS

    Experience (1-3 years) in academic program activities in a university environment; supplemented by a diploma in office or business administration; or any combination of experience and training. An excellent working knowledge of Microsoft Office Suite, along with strong organizational, written, and oral communication skills are required. Knowledge of Student Banner, graduate programs, and the Division of BioMedical Sciences and its objectives would be considered assets.

    SALARY $49,308 - $57, 841 per annum (CUPE Local 1615)
    CLOSING DATE April 23, 2024
    COMPETITON NUMBER MUN02718

    Please note that we will ONLY accept applications for this position through our website .Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229; or fax your resume to Call us at for assistance.

    All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encouragesapplications from all qualified candidates, including women, people of any sexual orientation, gender identity, orgender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

    The personal information requested in your application is collected under the authority of the Memorial UniversityAct (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University ofNewfoundland.

    If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to governmentdepartments and agencies as legally required; and to third party service providers, as necessary to administerprograms and activities.

    Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, MedicalEducation Centre, St. John's, Room M2M229 or by telephone at

    Please be advised that we are unable to provide updates on current competitions.

    We thank all applicants for their interest, however, only those selected for an interview will be contacted

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