- Providing a high level of administrative support to architectural teams
- Providing quality document control and data entry
- Administering coordination between project teams (architects, consultants, clients, and contractors)
- Creating and drafting, compiling, coordinating, printing, distributing, filing, tracking and archiving project correspondence and documentation during all project phases such as: Design: Photos, tender and design packages, specifications, schedules and other project related materials as directed by the project design teamConstruction: Process and track shop drawings, RFIs, site instructions, proposed changes, change orders, building permits, and other project related materials as directed by the project design team
- Maintaining project-specific digital and hard copy filing systems
- In collaboration with architectural teams, uploading drawing packages to ftp sites and issuing packages for milestone project deadlines
- Maintaining project contact lists and team calendars
- Coordinating and scheduling meetings, including setting up video and telephone conferencing (face to face, web, video conference) and typing/formatting meeting minutes
- Developing and implementing new project coordination procedures, as needed
- Being fluent in office project administration standards and acting as a resource to project teams to maintain them
- Occasional overtime
- Provide administrative support to other projects when Administrative Project Coordinators are on vacation/away Qualifications
- 3+ years previous office / administrative experience
- Excellent computer skills – proficiency in Microsoft Office is a must
- Knowledge/experience with Newforma, SharePoint, InDesign, MS Office , Bluebeam Studio and database software such as Newforma, Ebuilder, Procore, Aconex would be an asset
- Superior organizational skills and strong time management skills
- Strong verbal and written communication skills
- Ability to multi-task and solve conflicting and overlapping deadlines
- Manage multiple design and construction projects with varying document control and distribution guidelines
- Responsible and accurate, with attention to detail
- Willingness to learn, teach and work collaboratively
- Ability to work under pressure, adapt to changing situations, follow timelines, and meet deadlines adapt to changing situations
- Strong problem-solving skills and interpersonal skills
- Knowledge of architecture and construction is a definite asset
-
CIBC Toronto, Canada Temps pleinNous bâtissons une banque axée sur les relations pour un monde moderne. Nous recrutons des professionnels talentueux et passionnés qui ont à cœur de faire ce qu'il faut pour nos clients. · À la Banque CIBC, nous misons sur vos forces et vos ambitions pour vous donner le pouvoir ...
-
Project Coordinator
4 days ago
CIBC Toronto, Canada Temps pleinNous bâtissons une banque axée sur les relations pour un monde moderne. Nous recrutons des professionnels talentueux et passionnés qui ont à cœur de faire ce qu'il faut pour nos clients. · À la Banque CIBC, nous misons sur vos forces et vos ambitions pour vous donner le pouvoir ...
-
Telemetry Project Coordinator
6 days ago
YIT An Alta Company Woodbridge, CanadaYIT an Alta Equipment Group company is currently looking for a full time **Telemetry Project Coordinator** based at the **Woodbridge, ON** or **Montreal, QC **branch. · **Responsibilities**: · - Effectively present to customer's either onsite or via web meetings in front of a gro ...
-
Project Coordinator
1 week ago
BGIS Toronto, Canada**Who We Are** · BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that ...
-
Project Coordinator
1 week ago
Unity Health Toronto Toronto, Canada***Working under the direction of the Director of Redevelopment, the Project Coordinator, Redevelopment is responsible for the coordination of renovation planning, new construction and redevelopment of the facilities of the Hospital, as well as for the implementation of detailed ...
-
Project Coordinator
4 days ago
Runnymede Healthcare Centre Toronto, Canada**Project Coordinator - Clinical Programs (Temporary Full-Time)** · If you would like to work with a team of professionals who are committed to enriching the lives of patients, we invite you to join Runnymede Healthcare Centre as a **Project Coordinator - Clinical Programs**. · * ...
-
Project Coordinator
1 week ago
Remcan Projects LP - Local Toronto, CanadaThe Project Coordinator will report to the Director of OH&S and work together with the safety supervisor(s) and site project manager(s) to provide leadership and assistance in planning, coordination, and execution of construction projects. The Project Coordinator assists the Dire ...
-
Project Coordinator
6 days ago
BGIS Toronto, Canada**Who We Are** · **SUMMARY** · The Project Coordinator is accountable for project administration and project financial administration activities supporting the coordination of projects in leased space on the RP1 contract including but not limited to maintaining project documentat ...
-
Project Coordinator
1 week ago
Contemporary Office Interiors Ltd Toronto, CanadaABOUT US · As a privately-owned MillerKnoll Certified Dealer and commercial flooring provider, we prioritize people, productivity, and value to create more than a place to work— we create a space to succeed. · We're proud of our half-century legacy as a company. Our people have b ...
-
Project Coordinator
4 days ago
Surrey Place Toronto, Canada**Department**: Operational Excellence · **Location**: Toronto, South · **Status**: Full-time, Contract · **Hours**: 36.25 hours/week · **Salary**: $ $35.9463 · **Publish Date**: January 19, 2023 · **Closing Date**: February 2, 2023 · **About Surrey Place**: · Surrey Place is a n ...
-
Project Coordinator
1 week ago
GAV MGMT Toronto, CanadaWe are seeking a Project Coordinator with the ability to work in a fast-paced environment. Exceptional organizational and communication skills are required to be successful in this position. As Project Coordinator you will coordinate between clients and technicians by producing d ...
-
IT Project Coordinator
1 week ago
Selrhub It Solutions Toronto, Canada**Responsibilities**: · - Assist in planning, organizing, and coordinating IT projects to ensure successful delivery. · - Collaborate with project managers, stakeholders, and IT teams to define project scope, timelines, and deliverables. · - Monitor project progress and maintain ...
-
Project Coordinator
1 week ago
Ontario Institute for Cancer Research Toronto, Canada**Position**:Project Coordinator** · **Location**:MaRS Centre, Toronto** · **Department**:Canadian Cancer Clinical Trials Network (3CTN)** · **Reports To**:Manager, Operations** · **Salary**:Commensurate with level of experience** · **Hours**:35 **h**ou**rs**/week** · **Job Type* ...
-
Project Coordinator
5 days ago
Podium Developments Toronto, CanadaPROJECT COORDINATOR - PRECONSTRUCTION · WHO WE ARE · Located in downtown Toronto, Podium Developments is growing and is looking for an enthusiastic, and motivated **Project Coordinator** to join our Pre-Construction team. · Founded fifteen years ago and a registered Tarion builde ...
-
Project Coordinator
4 days ago
Jacobs Toronto, CanadaOur People & Places Solutions business - reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do - the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life ...
-
Projects Coordinator
1 week ago
ParticipACTION Toronto, Canada**Projects Coordinator Job Profile** · - **Title**:_ _Projects Coordinator_ · - **Reports To**:_ _Sr. Director of Projects and Stakeholder Relations_ · - **Location**:_ _Hybrid Work Model (Toronto, Ontario)_ · - **An active life is a better life.**_ · ParticipACTION is a national ...
-
Project Coordinator
3 days ago
IBI Group Toronto, CanadaCompany Description · Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important ...
-
Project Coordinator
5 days ago
BFL CANADA Toronto, Canada**We offer more than a job, we offer a career** · - We support our employees to shape their career by encouraging continuing education and investing in training and development. · - We put our employees at the center of what we do to allow them to grow personally and professional ...
-
Project Coordinator
6 days ago
MEA Forensic Toronto, CanadaWe are seeking a Project Coordinator to join our engineering support team working full-time in our Toronto, ON office. In a fast-paced and challenging environment, this role requires organization, initiative, strong attention to detail, professionalism, resourcefulness, and the a ...
-
Project Coordinator
1 week ago
Turner Fleischer Architects Inc. Toronto, Canada**About us** · Turner Fleischer is an adaptive and agile Toronto-based Architectural studio of approximately 240. Our studio celebrates our staff and gives back; we are open, honest and continuous learners, proud of our work and clients. Our projects stand as a testament to our c ...
Administrative Project Coordinator - Toronto, Canada - Diamond Schmitt Architects
Description
We are looking for a dynamic, proactive, detail oriented and engaged individual to join our fast-paced Administrative Project Coordinator team.
This is a great opportunity to develop your expertise in organization, administration, and document control.
The salary range for this role is $55,000.00 to $65,000.00.
Please send your resume to We thank all applicants for their interest; however only those selected for an interview will be contacted.
Diamond Schmitt Architects encourages and welcomes applications from people with disabilities. Accommodations are available upon request for candidates in all aspects of the selection process.
Key Responsibilities