Jobs
>
Ottawa

    Associate-Supervisor, Operations - Ottawa, Canada - University of Ottawa

    University of Ottawa
    University of Ottawa Ottawa, Canada

    5 days ago

    Default job background
    Full time
    Description

    Follow us on

    Job Type:

    Employee

    Duration in Months (for fixed-term jobs):

    0

    Job Family:

    Business Operations

    # of Open Positions:

    1

    Faculty/Service - Department:

    Graduate School of Public and International Affairs

    Campus:

    Main Campus

    Union Affiliation:

    SSUO

    Date Posted:

    May 02, 2024

    Closing Date:

    May 13, 2024

    Note : Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

    Hours per week:

    35

    Salary Grade:

    SSUO Grade 10

    Salary Range:

    $77, $98,070.00About the Faculty of Social Sciences

    The FSS comprises nine departments, schools and institutes, which offer undergraduate, masters and doctoral programs in both English and French. With its 10,000 students, 260 full-time professors, and wide array of programs and research centres, the Faculty of Social Sciences plays a key role at the heart of the University of Ottawa. Its graduate students are supervised by excellent researchers and undertake cutting-edge research in the Faculty's masters and Ph.D. programs. Along with its complement of about 100 administrative employees, the faculty is proud to provide a collaborative working environment that inspires new ideas, encourages creative ingenuity, and promotes excellence.

    Position purpose: Under the supervisor of the Director, provides leadership by managing the academic and administrative activities of the academic unit. Advises and guides graduate students to ensure an outstanding student experience. Coordinates the administrative activities such as managing financial, human and physical resources to ensure the effective and efficient operations of the unit.

    In this role, your main responsibilities will include:

  • Academic advising and progression: Advises graduate students regarding course selection, academic regulations, processes from admission to graduation, and any other aspects related to their program's academic requirements. Responsible for the enrollment process of the unit's graduate programs. Approves course selections and modifications.
  • Theses: Monitors the submission and evaluation process for Master's and doctoral theses. Advises and informs students of subsequent procedures. Supports the unit in coordinating the process from the thesis submission to the defense.
  • Course offerings and timetable: Supports the unit's Director in preparing course offerings. Leads the process and establishes course and exam schedules in collaboration with the Director, the Vice-Dean of Undergraduate Studies and professors. Prepares faculty workloads in accordance with the APUO collective agreement and university and faculty policies and procedures. Coordinates the implementation of new programs and program modifications.
  • Management of faculty unionized processes: Coordinates recruitment and staffing processes for regular, contract and part-time faculty in accordance with the provisions of collective agreements and in collaboration with the Dean's Office. Acts as a resource person for their unit for matters relating to the APTPUO collective agreement. Responsible for the hiring procedures of part-time professors.
  • Management of assistantships and obligations: Responsible for the recruitment and staffing of assistantships by assigning teaching assistantships and marker hours, in conjunction with the Director and in accordance with the CUPE collective agreement. Acts as a resource person for their unit pertaining to the collective agreement and ensures that CUPE and scholarship financial obligations are met.
  • Financial resource management: Plans, manages and revises the operational budget. Administers funds associated with activities such as conferences, meetings or receptions. Compiles expenses incurred by professors and verify that the allocated budget is respected. Coordinates decentralized purchases and verify all reimbursements and invoices. Verifies the salaries of part-time professors and assistants and collaborates with payroll to make necessary corrections. Coordinates internal and faculty scholarship processes.
  • Supervision: Participates in the staffing process of administrative staff under their supervision. Responsible for the training, supervision, goal setting, and performance evaluation of employees.

    • What you will bring:

  • Post-secondary education in a relevant discipline, or equivalent combination of education and work experience.
  • At least five (5) years of demonstrated experience in a similar role.
  • Knowledge of postsecondary academic processes.
  • Knowledge and experience in the application and interpretation of regulations, policies and collective agreements.
  • Customer service experience in an academic support role to advise and guide students.
  • Experience in problem analysis and resolution.
  • Experience in managing financial, material and physical resources.
  • Knowledge and experience of employee supervision principles.
  • Experience in the use of various software programs such as: word processing, spreadsheets, database, e-mail, Internet as well as school and financial system software.
  • Experience in administrative writing in both official languages.
  • Excellent communication, interpersonal and public relations skills.
  • Organizational skills, ability to work under pressure, as part of a team and to meet strict deadlines.
  • Initiative, autonomy and judgment.
  • Bilingualism - French and English (oral and written).

    • Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

  • University of Ottawa

    Associate-supervisor, Operations

    4 days ago

    University of Ottawa Ottawa, Canada

    **Follow us on **LinkedIn** · **Job Type**: · Employee · **Duration in Months** **(for fixed-term jobs): · 4 · **Job Family**: · Business Operations · **# of Open Positions**: · 1 · **Faculty/Service - Department**: · Centre for Psychological Services and Research · **Campus**: · ...

  • University of Ottawa

    Associate Supervisor, Operations

    1 day ago

    University of Ottawa Ottawa, Canada

    The University of Ottawa—A crossroads of cultures and ideas · The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds ...

  • WASTE CONNECTIONS OF CANADA

    Operations Supervisor

    1 week ago

    WASTE CONNECTIONS OF CANADA Ottawa, Canada

    Waste Connections of Canada is looking for a SAFETY inclined, energetic, autonomous, and proactive Operations Supervisor. They will be leading our team of amazing garbage truck drivers at the Ottawa, ON district. · As a Operations Supervisor, you will be responsible for managing ...

  • WASTE CONNECTIONS OF CANADA

    Operations Supervisor

    1 day ago

    WASTE CONNECTIONS OF CANADA Ottawa, Canada

    Waste Connections of Canada is looking for a SAFETY inclined, energetic, autonomous, and proactive Operations Supervisor. They will be leading our team of amazing garbage truck drivers at the Ottawa, ON district. As a Operations Supervisor, you will be responsible for managing al ...

  • Waste Connections of Canada

    Operations Supervisor

    1 day ago

    Waste Connections of Canada Ottawa, Canada

    Waste Connections of Canada is looking for a SAFETY inclined, energetic, autonomous, and proactive Operations Supervisor. They will be leading our team of amazing garbage truck drivers at the Ottawa, ON district. As a Operations Supervisor, you will be responsible for managing al ...

  • WASTE CONNECTIONS OF CANADA

    Operations Supervisor

    3 days ago

    WASTE CONNECTIONS OF CANADA Ottawa, Canada

    Waste Connections of Canada is looking for a SAFETY inclined, energetic, autonomous, and proactive Operations Supervisor. They will be leading our team of amazing garbage truck drivers at the Ottawa, ON district. As a Operations Supervisor, you will be responsible for managing al ...

  • Intelcom

    Operations Supervisor

    4 days ago

    Intelcom Ottawa, Canada

    Ride the next mile with us · - Why choose Intelcom and become one of our Operations Supervisor? · - You'll get to ensure the seamless running of our delivery business day-to-day · - You'll utilise your communication and leadership skills with employees and Independent Delivery Co ...

  • Centurion Conference & Event Center

    Operations Supervisor

    1 week ago

    Centurion Conference & Event Center Ottawa, Canada

    We are currently searching for a committed, professional, and flexible OPERATIONS SUPERVISOR, with an immediate opening for this FULL-TIME position. · Reporting to the Operations Director, the Operations Supervisor is accountable for providing clientele with a first-class banquet ...

  • BentallGreenOak

    Operations Supervisor

    1 week ago

    BentallGreenOak Ottawa, Canada

    **Operations Supervisor** · **Sun Life Financial Centre **| Ottawa, ON** · **Who We Are**: BentallGreenOak is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BentallGreenOak serves the interests of more than ...

  • Groupe Énergie BDL

    Operations Supervisor

    3 days ago

    Groupe Énergie BDL Ottawa, Canada

    **Summary**: · Groupe Énergie BDL is the flagship of several banners, one of which, Joseph Élie, is more than 125 years old. We are a proud partner of Suncor/Petro-Canada, and we are a leader in the distribution of energy at the residential and commercial levels. In particular, w ...

  • The Beer Store

    Supervisor, Operations

    6 days ago

    The Beer Store Ottawa, Canada

    **The Role** · We are currently searching for a **Supervisor, Operations** reporting to the **Manager, DC Operations**. This is a **Full-Time Permanent** opportunity. · **Location**: Ottawa Distribution Centre · Who We Are · Becoming experts on beer doesn't happen overnight - we' ...

  • Crown Property Management Inc.

    Operations Supervisor

    1 day ago

    Crown Property Management Inc. Ottawa, Canada

    **Position Summary and Objectives**: · The Operations Supervisor reports to the Director, Property Management and is responsible for the operation of a portfolio of buildings with oversight and direct supervision of a team of building operators. · The Operations Supervisor will h ...

  • Keurig Dr Pepper

    Operations Associate

    1 day ago

    Keurig Dr Pepper Ottawa, Canada

    Job Overview: · **Great Brands & Great People.** · Founded on the heritage of generations of coffee services entrepreneurs Van Houtte Coffee Services prides itself on offering the highest levels of customer service day in day out. We brew over cups of coffee every day, in 25 citi ...

  • Keurig Dr Pepper

    Operations Associate

    1 week ago

    Keurig Dr Pepper Ottawa, Canada

    Job Overview: · **Great Brands & Great People.** · We work with big, exciting coffee and beverage brands and we have fun doing it Our forward-looking culture is the foundation for a fast-paced environment where we dream big and love what we do. · We're looking for a roll-up your ...

  • The MEARIE Group

    Supervisor, Systems Operations

    3 days ago

    The MEARIE Group Ottawa, Canada

    **SUPERVISOR, SYSTEMS OPERATIONS** · One of life's great opportunities is the opportunity to coach, mentor and lead a team. To pass your knowledge and wisdom on to others. To support and enable them to do their very best work and to encourage them in difficult times. And in doing ...

  • ALSTOM

    Maintenance Operations Supervisor

    6 days ago

    ALSTOM Ottawa, Canada

    Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised s ...

  • Abbott Laboratories

    Supervisor Manufacturing Operations

    1 week ago

    Abbott Laboratories Ottawa, Canada

    **About Abbott** · Abbott is a global healthcare leader, creating breakthrough science to improve people's health. We're always looking towards the future, anticipating changes in medical science and technology. · **Working at Abbott** · At Abbott, you can do work that matters, g ...

  • Noble Corporation

    Operations Support Supervisor

    1 week ago

    Noble Corporation Ottawa, Canada

    Overview: · At Noble, we help our customers' businesses succeed by investing in our most important asset: our teammates · **Enjoy a rewarding career at our Ottawa - Plumbing Branch as an Operations Support Supervisor We are in business to help our customers succeed** · The Operat ...

  • EY Centre

    Event Operations Supervisor

    1 week ago

    EY Centre Ottawa, Canada

    Assist in supervision of all operations team and facility functions. · Support and assist in event monitoring and management including, moving equipment, directing service partners, cleaning or restocking for waste management needs of office areas, event spaces and washroom facil ...

  • British Swim School of Ottawa

    Aquatics Operation Supervisor

    3 days ago

    British Swim School of Ottawa Ottawa, Canada

    Are you a talented leader with a caring heart? Love working with kids? · If you have managerial skills and enjoy being in the water, join the British Swim School of Ottawa team · We are seeking a leader who will enjoy full and active days spent working offsite and at the pool, co ...