Jobs
>
Vancouver

    PI Admin Assistant - Vancouver, Canada - Alstom

    Alstom
    Alstom Vancouver, Canada

    Found in: Talent CA C2 - 4 weeks ago

    Alstom background
    Description

    Req ID:448085

    Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

    Purpose of the job:

    Under broad supervision of the Site Manager, performs managerial work to assist in the administration and coordination of all activities;

    This includes supporting the management team and executes administrative tasks with competent, dynamic and friendly skills. A wide-ranging and responsible role requiring strong administrative' IT' organizational and communication skills and a proactive 'can-do' attitude.

    Accountabilities & Authorities

    • Act as the point of contact between the Management and staff
    • Undertake the tasks of receiving calls, take messages and routing correspondence
    • Handle requests and queries appropriately
    • Maintain professional and personal agenda, arrange meetings and appointments and provide reminders
    • Support the preparation of the Monthly reports, presentations and briefs
    • Maitain Operations KPIs up to date
    • Develop and carry out an efficient documentation and filing system
    • Travel management ; support travels requests, visa requests & expenses reports
    • Invoice management; Suppliers creation, purchase Orders creation and follow-up with suppliers and accounting department with managing expenses
    • Supporting logistics organization for site activities & seminars
    • Maintaining records related to grievances, performance reviews, and disciplinary actions
    • Maintaining computer system by updating and entering data/Creating and distributing documents
    • Serving as a point of contact with benefit vendors/administrators
    • Manages IT assets on site (request, IT tickets, returns)
    • Take charge of all Purchase Request, Purchase Orders including managing external vendor queries
    • Support HR management on site (tickets, newcomers onboarding..)
    • Support cost collection & chargebacks
    • Manages material configuration, modifications management
    • Support workorders management (creation, clean-up,configuration,...)
    • Material Handling duties as required

    Performance measurements:

    • Service delivery accuracy, robustness, timeliness
    • Efficiency of logistics management
    • Reactiveness
    • Agility

    Educational Requirements

    • Desirable: Bachelor's preferred, but Associate degree in HR approved field acceptable

    Experience

    • Mandatory:
    • 3+ years' related to an administrative assistant ideally to an operation or project team
    • Proficiency in MS Office with expertise in Word, PowerPoint and Excel
    • Confirmed experience in verbal and written business correspondence
    • Full comprehension of office management systems and procedures
    • Desirable:
    • Knowledge of SAP success factors, having worked in a matrix environment/structure.
    • Knowledge of Maximo
    • Knowledge of Finance and/or HR is a plus

    Competencies & Skills

    • Excellent problem solving, critical thinking and communication skills
    • Proactive and efficient responses to pressing issues and challenges
    • Exemplary planning and time management skills
    • Ability to multitask and prioritize daily workload
    • Excellent organization & planning capabilities
    • Discretion and Confidentiality
    • Knowledge of communication tools
    • Strong interpersonal skills

    Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow's mobility. That's why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

    Equal opportunity statement:

    Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

  • Impact Recruitment Ltd

    Admin Assistant Operations

    Found in: Jooble CA O C2 - 4 days ago

    Impact Recruitment Ltd Vancouver, BC, Canada

    The Operations Assistant is a two-part role – customer service and warehouse. You'll work closely with community partners and help with order fulfillment. The Operations Assistant must have excellent communication, a dedication to providing excellent customer service and able to ...

  • Oxygen8 Solutions Inc.

    People & Culture (HR) Admin Assistant

    Found in: Talent CA C2 - 3 days ago

    Oxygen8 Solutions Inc. Vancouver, Canada Full time

    Oxygen8, designs and manufactures ventilation solutions that provide 100% fresh, filtered outside air to building occupants. Our product lines include high-efficiency energy-recovery, MERV-13 filtration, and integration with Daikin VRV heat-pump technology for heating and coolin ...

  • Oxygen8 Solutions Inc.

    People & Culture (HR) Admin Assistant

    Found in: Betterteam US S2 T2 - 3 weeks ago

    Oxygen8 Solutions Inc. Vancouver, Canada Full time

    Oxygen8, designs and manufactures ventilation solutions that provide 100% fresh, filtered outside air to building occupants. Our product lines include high-efficiency energy-recovery, MERV-13 filtration, and integration with Daikin VRV heat-pump technology for heating and coolin ...

  • UBC

    Sr. Program Assistant, Clinical Ed Admin

    Found in: beBee S2 CA - 3 weeks ago

    UBC Vancouver, Canada Full time

    Staff - UnionJob Category · CUPE 2950Job Profile · CUPE 2950 Salaried - Sr Program Asst-Med Ed (Gr8)Job Title · Sr. Program Assistant, Clinical Ed Admin (Year 3)Department · Clinical Education Support 1 | Medical Undergraduate | Faculty of MedicineCompensation Range · $4, $5,102. ...

  • Elite Wealth Management

    Admin. Assistant-Customer Relation

    Found in: Talent CA C2 - 6 days ago

    Elite Wealth Management Richmond, Canada

    As part of our Elite Wealth Management team, you will share our philosophy that is focussed on our client's success, we provide insightful and personalized financial advice that is designed to achieve the individual needs of our clients. Operating at the highest levels of integri ...

  • The Salvation Army

    Admin Assistant

    Found in: Talent CA C2 - 5 days ago

    The Salvation Army White Rock, Canada Full time

    Description · The Administrative Assistant/Intake position will perform all secretarial and administrative duties within the department, providing administrative support to Corps Officers and Staff. · This individual will also be available to assist with intake procedures at Fam ...

  • First Nations Health Authority

    Admin Assistant, Nursing Program

    Found in: Talent CA C2 - 6 days ago

    First Nations Health Authority West Vancouver, Canada Full time

    FNHA Overview · About us · The First Nations Health Authority is a diverse and transformational health organization of professional, innovative, and dedicated team members and leaders. · The first of its kind in Canada, FNHA works as a health-and-wellness partner with BC First ...

  • Insight Global

    Information Technology Support Specialist

    Found in: Appcast CA C2 A - 1 day ago

    Insight Global North Vancouver, Canada

    DAY TO DAY: · Working for the IS Support & Operations team, you will be responsible for all aspects of how people access technology in their day-to-day work. They host and manage the systems that are the foundation of our technology solutions and support a very diverse range of ...

  • Portico Design Group

    Junior Interior Designer

    Found in: Appcast CA C2 A - 4 days ago

    Portico Design Group Vancouver, Canada

    Our Firm: · Our approach has always been driven by the desire to "bring space to life". By creating dramatic interiors, with a sense of discovery, people become engaged and interactive with the spaces they use daily. We design interiors to be true to the project vision, the archi ...

  • Vancouver Airport Authority

    Senior Business Analyst

    Found in: ZipRecruiter CA C2 - 3 days ago

    Vancouver Airport Authority Vancouver, Canada

    Job Description · YVR is made up of a team of diverse people who are working collaboratively to Connect BC Proudly to the World. Safety is at the core of everything we do; we're innovative, fun, and we invest in our people. We're a BC Top Employer for 14 years standing, with high ...

  • Rise Partners Inc

    Bilingual Senior Administrator

    Found in: Appcast CA C2 A - 3 days ago

    Rise Partners Inc Vancouver, Canada

    Bilingual Senior Administrator · About Us · RISE PARTNERS INC. is a business consulting firm based in Korea, Singapore, and Canada. We provide various consulting services for global business. · Utilizing our extensive experience in Canada, we provide a full range of support servi ...

  • Daifuku Co

    Administrative Assistant

    Found in: Jooble CA O C2 - 3 days ago

    Daifuku Co Vancouver, BC, Canada

    Senior Administrative Assistant with experience in Creating work flows and procedures to streamline admin operations . Experience with a structured ticket system to manage all customer service requests (remote and onsite) · Superior Phone skills, ability to manage multiple lines, ...

  • Daifuku Co

    Senior Administrative Assistant

    Found in: Jooble CA O C2 - 4 days ago

    Daifuku Co Vancouver, BC, Canada

    Senior Administrative Assistant with experience in Creating work flows and procedures to streamline admin operations . The following duties and skills are required: · Experience with a structured ticket system to manage all customer service requests (remote and onsite) · Superio ...

  • Trez Capital Group

    Comptable - Associate Accountant

    Found in: Jooble CA O C2 - 4 days ago

    Trez Capital Group Vancouver, BC, Canada

    Founded in 1997, Trez Capital is a non-bank leading provider of private commercial real estate debt and equity financing solutions across North America . For over 25 years, we have consistently provided developers and owners with flexible short- to mid-term financing. Trez Capita ...

  • Independent Schools Association of British Columbia

    Executive Assistant to CEO

    Found in: Jooble CA O C2 - 4 days ago

    Independent Schools Association of British Columbia Vancouver, BC, Canada

    Sign up to receive updates on new employment postings. · Based in Kitsilano, Vancouver, BC, Fraser Academy (FA) is an educational leader in Dyslexia. Its services include an independent Gr 1-12 school program, outreach learner programs for the wider community, and teacher traini ...

  • Spring Financial, Inc.

    Financial Accountant

    Found in: Jooble CA O C2 - 4 days ago

    Spring Financial, Inc. Vancouver, BC, Canada

    About us: · Since 2014, Spring Financial has been simplifying the lending process for millions of Canadians facing all types of financial circumstances. Spring offers a growing range of financial products and services which currently include personal loans, mortgages, credit car ...

  • VoPay International Inc.

    Executive Assistant

    Found in: Jooble CA O C2 - 3 days ago

    VoPay International Inc. Vancouver, BC, Canada

    About VoPay International Inc. · VoPay is a leader in payment innovation, digitizing direct bank payments with speed and transparency. The VoPay Platform enhances how businesses initiate and accept financial transactions using a single, open API. At VoPay, we have one goal: to e ...

  • Rise Partners Inc

    Bilingual Senior Administrator

    Found in: Talent CA 2A C2 - 4 days ago

    Rise Partners Inc Vancouver, Canada

    Bilingual Senior Administrator · About Us · RISE PARTNERS INC. is a business consulting firm based in Korea, Singapore, and Canada. We provide various consulting services for global business. · Utilizing our extensive experience in Canada, we provide a full range of support servi ...

  • Lark Productions

    Executive Assistant

    Found in: Jooble CA O L C2 - 23 hours ago

    Lark Productions Vancouver, BC, Canada

    Executive Assistant · Opportunity Type: Full-Time · President/Executive Producer and Head of Production · Lark Productions, a thriving Vancouver-based TV production company affiliated with Universal Studio Group is looking for an enthusiastic, dynamic candidate to join the cor ...

  • GHD

    Regional Administrative Lead, Western Canada

    Found in: Talent CA C2 - 5 days ago

    GHD Vancouver, Canada

    At GHD, we don't just believe in the power of commitment, we live and breathe it every day. · That's why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your caree ...