office manager - Regina, Canada - Mycana Immigration and Recruitment

Mycana Immigration and Recruitment Regina, Canada

4 days ago

Description

Work Term: Permanent
Work Language: English
Hours: 32 to 40 hours per week
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: 1 year to less than 2 years

Tasks

Review and evaluate new administrative procedures
Delegate work to office support staff
Establish work priorities and ensure procedures are followed and deadlines are met
Carry out administrative activities of establishment
Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Assist in the preparation of operating budget and maintain inventory and budgetary controls
Assemble data and prepare periodic and special reports, manuals and correspondence
Perform data entry
Train staff
Oversee and co-ordinate office administrative procedures
Resolve conflict situations
Commission
Coach
Monitor and evaluate
Oversee payroll administration
Plan and control budget and expenditures
Type and proofread correspondence, forms and other documents
Determine and establish office procedures and routines
Order office supplies and maintain inventory
Record and prepare minutes of meetings, seminars and conferences
Arrange travel, related itineraries and make reservations
Set up and maintain manual and computerized information filing systems

Supervision

5-10 people

Computer and technology knowledge

Microsoft Publisher
Electronic mail
Adobe Photoshop
Quick Books
Social Media
Spreadsheet
Accounting software
Human resources software
MS Excel
MS Office
MS PowerPoint
MS Windows
MS Word
Project management software
Google Drive
Google Docs

Area of work experience

Reports and records
Invoices
Correspondence
Contracts

Area of specialization

Project management

Work conditions and physical capabilities

Ability to work independently
Work under pressure
Attention to detail
Repetitive tasks

Screening questions

Are you available for the advertised start date?
Are you currently legally able to work in Canada?
Are you willing to relocate for this position?
Do you have previous experience in this field of employment?
What is the highest level of study you have completed?

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