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    Senior Finance Associate - Toronto, Canada - Foresters Financial

    Foresters Financial
    Foresters Financial Toronto, Canada

    3 days ago

    Default job background
    Full time
    Description

    Job Description

    Key Responsibilities

    Business Travel Expense (BTE) and Workday-Worker Spend Module (WSM)

    • Administration and maintenance of WSM business processes. Troubleshooting all WSM related errors
    • Lead quarterly system upgrade testing and validation
    • Maintenance of all training materials
    • Analytical review and timely processing of all BTE expense reimbursements while maintaining adherence to all related policies
    • Identification of BTE related issues which may include additional authorization and information and/or possible ineligibility of the expense
    • Communication (verbal and written) with all levels in regard to the management of expenses
    • Training, support of WSM utilization and the processing of expense reports for various employees, Board Members and/or their delegates, contingent workers and the FMO team

    EAS AP System Module

    • Administration and maintenance of the EAS AP module. Daily monitoring and troubleshooting of all EAS AP related errors. Maintenance of Repetitive Payments including direct support to Annuities Team with RP related issues
    • Approve and release AP payment entries as required
    • Processing and payment of rent and utilities installments, property management fees, tax payments, Board Member payments etc. on a timely basis
    • Identify and report on federal, provincial and local regulations concerning tax and/or withholding and self-assessment of taxes
    • End to end processing and settlement of dividends, claims, new business, annuities and all other manual member related Electronic Funds Transfers (EFT) and check payments for Foresters Financial and its subsidiaries
    • Provides support/back-up for Team Lead and Manager
    • Provides guidance and direction to other team members
    • Training of new employees as required
    • Assist Team Lead and Manager with Special Projects
    • Authorization responsibilities for cash wire transfers, includes time sensitive and high dollar value items (approximately $3 million per transaction)
    • Creates and develops department processes and procedures as required

    American Express US and Canadian Corporate Card Programs

    • Administration and maintenance of the overall program.
    • Preparation, set-up, cancellation of new or existing Corporate Cards.
    • Troubleshooting Amex related system errors
    • Support all cardholders in regard to account issues
    • Liaison with Account Development Representatives (American Express) and Customer Service as a co-administrator for the US and Canadian program
    • Utilize the At Work online site for reporting requirements, account inquiries and statement retrieval
    • Monitor and ensure that BTE Amex transactional data is uploaded to WSM accurately for all Corporate Cardholders
    • Identify, support and resolve FMO inquiries from internal and external stakeholders-escalating to the Manager-FMO where necessary
    • Maintenance of Finance policies and procedures, updates and changes as required
    • Representative for BCP program, attending BCP meetings, creating test plans, offsite testing and maintaining documentation

    General Ledger Account Reconciliations

    • Prepare 2-6 bank reconciliations on a monthly basis, with balances ranging from $10K and up to $30M, with large volume of transactions and high complexity
    • Investigate and resolve problem items, bring problem items to the attention of the manager on a timely basis
    • Communicate and follow-up with other operating areas to ensure timely clearing of their items
    • Keep reconciliation records clean and organized for audit purposes

    ​

    Internal and External Audit

    • Prepare and provide the Senior Management Expense Audit Report on a quarterly basis using Workday
    • Report on T2200 requirements, cross border travel and other requests as required by Finance
    • Prepare and submit yearend audit requirements to external partners for tax purposes

    FMO Employee Portal

    • Manage and update portal content on a regular basis to ensure that material supports current policies and business processes
    • Formal communication to all employees in regard to changes and updates to the FMO Portal

    Key Qualifications

    • Education - minimum required: University/College degree or diploma in Finance accounting or relevant field.
    • Experience - minimum required: 2-4 years related work experience in Finance
    • Ability to multi-task to meet tight deadlines
    • Proficient in MS office, especially Excel
    • EAS and/or Workday knowledge an asset
    • Excellent organization skills with keen attention to detail
    • Knowledge of accounting principles
    • Strong work ethic and ability to deal sensitively with confidential information
    • Strong interpersonal and communication skills (verbal and written)
    • Team player with a positive attitude
    • Ability to communicate with various levels of management
    • Solid problem-solving and exceptional analytical skills
    • Demonstrated initiative and strong decision making ability

    #LI-Hybrid

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