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    Executive Assistant - Burnaby, Canada - BC Housing

    BC Housing
    BC Housing Burnaby, Canada

    Found in: Talent CA C2 - 6 days ago

    Default job background
    Full time
    Description

    POSITION SUMMARY

    Reporting to the General Counsel and Corporate Secretary (the "GC"), the Executive Assistant is responsible for performing executive administration functions and managing the smooth and efficient operation of the office of General Counsel and Corporate Secretary. He/She/They facilitates the flow of information between the GC, CEO, Executive Committee, Branch managers/staff and external stakeholders. The position carries out confidential and sensitive research assignments and special projects requiring providing support in time management, project follow-up, drafting letters, managing invoices and operating budget oversight.

    CANDIDATE PROFILE

    The successful candidate will have the following:

    EDUCATION & EXPERIENCE:

  • College diploma in commerce or business administration or other relevant fields.
  • Considerable experience in managing administration activities with senior executives and working as a legal assistant within a fast-paced, complex environment.
  • Or an equivalent combination of education, training and experience acceptable to the Employer.

    • KNOWLEDGE, SKILLS AND ABILITIES:

  • Sound knowledge of the principles and practices of managing the financial and administrative activities for the office of a senior executive.
  • Sound knowledge of records management procedures and processes and the ability to apply records retention and disposition schedules and classify records.
  • Ability to learn and understand BC Housing policies, programs, and operating requirements.
  • Demonstrated ability to handle confidential information with professionalism and discretion.
  • Ability to foster strong working relationships with internal and external stakeholders to accomplish objectives, while demonstrating a high level of cooperation and mutual respect.
  • Ability to manage a broad range of assignments proactively as well as attention to accuracy and detail, with highly organized skills to prioritize and multi-task under pressure and with time-sensitive deadlines.
  • Excellent problem-solving skills to manage conflicts with meeting scheduling and ensure optimum use of the GC's time.
  • Excellent interpersonal and customer service skills to interact with staff at all levels of the organization as well as external stakeholders.
  • Excellent written and verbal communication skills conducive to business correspondence and the executive office environment
  • Please Note: Successful applicant(s) are subject to a satisfactory criminal record search and are required to maintain Security Clearance throughout their employment.
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